Preparing an IEEE conference accepted manuscript for arxiving

Question

What exactly do I need to do when arxiving a accepted manuscript to an IEEE conference? Which license to select on arxiv? Do I need to add the reference/doi not only to the arxiv metadata but also the document itself?

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Background.

I've a paper that has been accepted at an IEEE conference. After I've received the reviews and acceptance notice, I was asked to incorporate changes and include a copyright notice that was provided to me, something like

123-1-1234-5678-0/12/$31.00 c 2015 IEEE

I assume this last pdf then is the so-called postprint or accepted manuscript.

I want to post this on arxiv and wondered what I need to do. It seems the accepted answer to the following question does not really match my case: Conditions for uploading IEEE publications to ArXiv. Also it somewhat doesn't match An FAQ on IEEE Policy Regarding Authors Rights to Post Accepted Versions of Their Articles:

Does the policy affect how authors post their articles on preprint servers such as ArXiv? Yes. The IEEE recognizes that many authors share their unpublished articles on public sites. Once articles have been accepted for publication by IEEE, authors are required to post an IEEE copyright notice on their preprints. Upon publication, authors must replace the preprints with either 1) the full citation to the IEEE works with Digital Object Identifiers (DOI) or 2) the accepted versions only (not the IEEE-published versions) with the DOI. IEEE journals will make available to each author the accepted version of the article that the author can post that includes the DOI, IEEE copyright notice, and a notice indicating the article has been accepted for publication by IEEE. IEEE conference authors are free to post their own version of their articles, as accepted by an IEEE conference.

Which in turn is somewhat different from the information provided in An FAQ on Intellectual Property Rights for IEEE Authors:

Can an author post his manuscript on a preprint server such as ArXiv? Yes. The IEEE recognizes that many authors share their unpublished manuscripts on public sites. Once manuscripts have been accepted for publication by IEEE, an author is required to post an IEEE copyright notice on his preprint. Upon publication, the author must replace the preprint with either 1) the full citation to the IEEE work with Digital Object Identifiers (DOI) or a link to the paper’s abstract in IEEE Xplore, or 2) the accepted version only (not the IEEEpublished version), including the IEEE copyright notice and full citation, with a link to the final, published paper in IEEE Xplore.

Answer 1

Here the relevant bits of a correspondence with [email protected].

Question:

I am having trouble understanding the policies on what exact information needs to be included in an accepted manuscript before posting it to arxiv.

Given an accepted manuscript at an IEEE conference, am I right in assuming that I need to include the following? (a) the full reference of the published version, (b) the doi linking to ieeeXplore, (c) the copyright notice as shown in 8.1.9.B, http://www.ieee.org/publications_standards/publications/rights/rights_policies.html

If yes, is there a standard procedure how to include those in a standard IEEEtran tex or does one just add them in any way convenient? If no, could you please clarify?

Note, however, that the accepted manuscript of a conference paper sometimes already contains a copyright notice of the following form "123-1-1234-5678-0/12/$31.00 c 2015 IEEE" i.e. the accepted manuscript, the version finally sent to ieee for publication and prior to copyediting etc already contains a copyright notice that is different from the one mentioned above. Would this one need to be replaced by the other one or which exact notice would need to be included?

Response:

Sorry for the delay in response. To the best of my knowledge there is no standard format to provide the information. You would need to provide the copyright notice as shown in 8.1.9.B from the PSPB Operations Manual:

“© © 20xx IEEE. Personal use of this material is permitted. Permission from IEEE must be obtained for all other uses, in any current or future media, including reprinting/republishing this material for advertising or promotional purposes, creating new collective works, for resale or redistribution to servers or lists, or reuse of any copyrighted component of this work in other works.”

Not sure this really clarifies the situation..?