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I finished a paper with my Master's thesis advisor and some other colleagues in January of this year, but we have essentially been waiting on a professor from another university who contributed to the paper to review it and for some reason they seem to not have time to do so (3 pairs of eyes have already looked over the paper).

I am currently in the process of applying for a grant for a conference and I was wondering how to list the paper among the "publications and educational accomplishments" section. The paper is essentially ready for submission but has yet to be submitted.

My questions are:

  1. Should I just list this as a "draft" or is there a better way to refer to it to convey that we are just waiting on the approval of one person but it is essentially finished?

  2. Since everything is typed up and ready for submission, would it be helpful to include the link to the finished document in the application?

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    In cases like this recalcitrant co-advisor, I have sent emails like "Please send me any comments within two weeks, or we will assume you are OK with the contents of the paper." May help you get this out, good luck!
    – Azor Ahai -him-
    Commented Dec 1, 2021 at 20:24

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No, there's not really any way to list a paper as "It's done, except for one professor who won't get around to reading it."

Papers are usually listed as 1) published, 2) accepted, 3) in review, 4) in submission, and 5) in preparation.

Some people, including myself, find (4) in submission meaningless because the journal hasn't even accepted it for review. This paper is "in preparation," nothing else.

Yes, if you have permission to share the paper (e.g. it's already on *arXiv) then feel free to link that in your materials.

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    I mostly agree, but I think OP could add some phrase to say that we expect to submit it very soon, especially if it is their only item to list in that section.
    – toby544
    Commented Dec 1, 2021 at 20:01
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    @toby544 Meh. What's "very soon"? Why does that matter? It just seems like CV-padding. Just list it as "in prep," that is a perfectly fine place to be.
    – Azor Ahai -him-
    Commented Dec 1, 2021 at 20:03
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    OK. If it is the best or most serious, then I would add some phrase like I suggested. The link will be useful too.
    – toby544
    Commented Dec 1, 2021 at 20:04
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    @toby544 Feel free to post an answer as well.
    – Azor Ahai -him-
    Commented Dec 1, 2021 at 20:05
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    I don't have much to say. Your answer and comments are good.
    – toby544
    Commented Dec 1, 2021 at 20:06

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