Is it normal for a conference to let the submissions be editable on easychair website by the authors (and still be able to submit new papers) after 3 weeks of the hard deadline and only one week before the notification of acceptence? I thought they will disable these options once they assign the reviewers.

  • Are you a submitter or reviewer? Sep 24, 2021 at 18:16
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    Are you just curious, or wondering if you should hold off on editing? Sep 24, 2021 at 18:28
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    Well, I think it is ok to be able to edit a submission during (say) the first week after the deadline, but now after 3 weeks (and still), I started to wonder if that is normal?
    – Avaa Ali
    Sep 24, 2021 at 18:36
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    In CS, the PLoP conferences actually require it, since the review process is open and the authors work with a "shepherd" (a bit different from a reviewer) to improve the paper before the acceptance/rejection decision. I doubt that is what you mean, though.
    – Buffy
    Sep 24, 2021 at 19:52
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    Not for these conferences. The normal "review" is replaced by "shepherding", not in addition to it. Ultimately the shepherd makes a recommendation to the chair. Most papers get improved substantially. I've had to recommend rejection only once and acceptance many times. In my rejection, it was because the authors refused to correct a fundamental error and repeatedly let it stand.
    – Buffy
    Sep 24, 2021 at 20:34

1 Answer 1


This is not normal.

EasyChair has many options that can be set by conference organizers. In principle, this is a good thing, since it allows the program chairs to configure their conference management system exactly as they want to. However, it also means that it is relatively easy to make mistakes in the EasyChair settings. I think the program chairs may simply be making a mistake right now, and they may not be aware that submissions can still be added/modified.

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