I finished all the requirements for a Ph.D. degree at a university in Hong Kong. This month, I received a letter from our Graduate School confirming that the University Senate has approved my graduation and has “awarded” me the “degree of Doctor of Philosophy.” The e-Transcript also says the same, and it notes that I will receive my diploma in November 2022 after the Commencement Exercise.

When applying for jobs, is it okay now to declare my highest educational status as a Ph.D. holder, or do I need to wait for the release of the diploma?

  • 1
    academia.stackexchange.com/questions/9925/… Closely related, maybe duplicate
    – Allure
    Aug 9, 2022 at 11:06
  • 1
    I never went to my graduation ceremony, yet still am a PhD.
    – Jon Custer
    Aug 9, 2022 at 16:11
  • 1
    Yes, for all practical purposes. Aug 9, 2022 at 21:13
  • Thanks, everyone, for the links and comments. I've encountered the thread a while ago. I posted the question since the older thread did not dwell much on using the Ph.D. in the context of job application. Many thanks! Aug 10, 2022 at 10:51

1 Answer 1


Customs differ between countries. As you received a note of being awarded the Ph.D. as of August 2022, you can and should use it now as your highest degree in a job application. In the cover letter, you should mention that you will receive your diploma in November 2022 after the graduation exercise, as an employer might want to see it. However, if someone asks your university about the degree, the university should confirm that it has been already awarded to you, as the e-transcripts show.

  • Thank you so much for your advice! Aug 10, 2022 at 10:52

Not the answer you're looking for? Browse other questions tagged .