Background: I am currently working on a paper as a first author with 3 other members. My tenure with the research institute ends on the end of this month and I have no intention to continue any working relationship due to the very complex political environment and "back-scratching" among upper management in this research institute I am in, plus my observations of other ethical issues.
However, I intend to submit this paper to a journal after the end of my tenure. This journal has an associated conference that has deadline submission on the 15th July 2018. For this particular conference, an acceptances of a paper for this conference would enable a direct proceeding to its associated journal. I have a valid concern aimed at the senior research fellow (No PhD), whom I report to and who is also the last author of this paper, due to strong corroborated anecdotes (credit stealing included) from multiple employees. As far as facts is concerned, he comes from industry after 20 years, without a PhD, and sorely lacks technical skills in my observation. This further cements my concern and I am aware that there exists a possibility that my concerns may be misguided.
1) I have created an official email confirming the roles, responsibilities and order of authorship of each team member involved in this project. The email has been acknowledged by each individual team member including aforementioned senior research fellow/ programme director (without a PhD). His role is to review to review the draft before my submission (possible and probably potential red flag?). He has not acknowledged nor mentioned anything in his reply about getting back to me with changes to the draft.
2) I intend to submit my paper to an open journal arXiv before submitting any draft to this senior research fellow.
3) 2) is followed by a submission of a draft to senior research fellow with a co-correspondence to the integrity office, worded in a diplomatic manner.
Are these three steps sufficient? What more should I be aware of?
Edit: The email also serves as a centralised communication where any work done by must submitted to that email.