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Mar 2 at 23:08 comment added Alexander Woo As I remarked below - this is actually not a completely unheard of policy - it does happen with some frequency at institutions for which research decidedly a lower priority for tenure and promotion. You are correct this is not a policy that communicates seriousness, but these institutions are not that serious about research.
Mar 2 at 21:44 comment added jdods This makes me think my institution is highly unusual. The answers and comments here successfully talked me out of sending the email though! So that's a win really. But, yes, candidates can solicit letters at my institution. That is the norm here as far as I know. I have had success cold calling in the past, but also experienced the letter writer asking to be contacted by the chair instead. I of course always instruct them to send the letter to the chair and not me!
Mar 2 at 20:56 history answered Dan Romik CC BY-SA 4.0