Questions tagged [travel]
Questions in relation to travel for academic travel. This can include travel to conferences or visiting of academic institutions of which you may not be affiliated with.
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How would you call a person who gets a travel grant?
I used to write in my CV 'XXX travel grant, an applicant'. Recently, I discovered that some people reviewing my CV for grant purposes do not completely understand what an applicant is (they asked me ...
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Legal procedures for foreigners visiting an American university
I am a professor at an American university, and I regularly invite visitors to campus for short-term visits to give seminar, colloquium, or conference talks. Many of these visitors are not US citizens ...
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Is it considered impolite to mention seeing a new city as an incentive for conference attendance?
I'm a grad student in the final term of my 2nd year. In a weekly meeting with my supervisor yesterday, I brought up an upcoming conference in our discipline. This conference is twice-annual and very ...
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What do you say to check-in or passport control when going on fieldwork/research leave?
I am going on fieldwork to UAE in a couple of days' time. I'm researching parts of the local music scene in Abu Dhabi/Dubai. What is the right thing to say to check-in/passport control? Does one say ...
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Travel reimbursement for grant: The lab doesn't want to provide bank account details
I am a PhD student, who has been awarded a young researcher grant, which I intend to use to work at another (host) institute which my home institute is collaborating with. In order to accept the grant ...
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A coworker has involved me in fraud by splitting his conference trip expenses between our accounts [closed]
I'm new to this website and am posting this question to ask for advice. I'm really stressed and don't know what to do.
I went to a conference with a few researchers from our group. After the trip, one ...
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Which arguments should be taken into account when deciding to travel to conferences or rather present online? [closed]
Living in South America, I was planning to present 4 articles at a conference in England in december, visit laboratories and universities in different cities for a few weeks, and to spend christmas ...
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Delayed payment as visiting researcher
I have been in another country as a visiting researcher to participate in a research project of which my university is a partner. It was agreed by word of mouth that I would be paid soon after arrival....
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I'm not comfortable traveling for routine events anymore [closed]
As the news on the climate front keep getting worse (not that it's unexpected, but it's still depressing), I would like to minimize my travels and consequently my carbon footprint. Naturally this ...
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How to take leaves as a Visiting Researcher? [closed]
I am a PhD student employed by a German university, and I am in the middle of a six-month J1 visa in the US as a visiting researcher in another university, still paid by my German employer.
Those six ...
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Can one attend a conference in the UK with a mere tourist visa?
Is it ok to attend a conference on a tourist visa, or is it considered "unpaid work"?
I am going to a conference in England in December. As a French citizen, I wondered if I needed a visa, ...
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Academic career without travel
I haven't really traveled since the Spring of 2020, and I will unlikely to do so within the next year or longer (not counting local visits within driving distance). These are all due to family and ...
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Funding for an Undergraduate Conference [closed]
I'm currently an undergraduate international summer research student in Canada and I'm interested in attending a five-day long undergraduate (math) conference, which is being held at a location that ...
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I am invited to a conference as a plenary speaker, who pays the expenses?
So I am invited as a planery speaker to a conference which will be held in another country. It is not a big conference but it is in Europe and has some European leaders with EU projects organizing.
I ...
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DAAD funding for stay abroad for PhD students and postdocs: is it added to the regular TV-L salary?
There are several funding options from the German DAAD for PhD students and Postdoc working in German universities to visit other countries:
Research grants for doctoral candidates
Research grants ...
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Returning to the US as faculty during COVID [closed]
Question: I am a non-US citizen on an H1B visa trying to return from the EU (Germany) to the US to teach face-to-face classes this Fall. What are my options to get across the border as long as the ...
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Prizes and awards: what about travel grants?
I am applying for various postdoc grants at the moment. They all have some section concerning Prizes and Awards. While I understand that this obviously includes things like 'best poster presentation' ...
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Is it ethical to refuse a postdoc offer after lab visit [duplicate]
I am a Ph.D. student, close to finishing up. I am looking for a post doc position and have been in talks with multiple professors in various universities. However, most of them want me to visit their ...
anon
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Is a request to book a business flight ticket for a graduate student an unreasonable one?
As a Ph.D. student from a (pretty rich!) European research group, I'm about to attend a conference in New Zealand. The second leg of a potential flight takes 16 hours to reach the destination, and it ...
user41207
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Do scientists using user facilities (such as Advanced Light Sources) have to travel frequently?
I recently met an experimental physicist who does his measurements using the X-ray beam-line at a national lab. Since the university he works at is not too close to the facility, I wonder how much ...
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Combining a conference with a personal vacation
I received a funding offer from a conference overseas (as a PhD student), which includes accommodation and travel. I was wondering whether it is ethical to combine this business trip with a personal ...
user69630
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How to explain that I do not want to visit a country due to personal safety concern?
I have been invited to visit a professor in a different country. I am very reluctant to go. The government of this country is currently under investigation by the UN for suspicions of crimes against ...
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Professor expects me to attend a conference. I can't afford to go,even with 50% funding
I am a first year Ph.D. student. During my master's (which was in a different university), a professor (call him M) and I worked on a paper on banking regulations. Apart from the single idea, all of ...
user96433
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What practicable alternative do I have to not fly around the globe to present a poster/pollute environment? [duplicate]
Popularizing your research and results is an important part of a non-tenured researcher, which alreday and often starts after graduating with a bachelor and proceeds up to being a postdoc for many ...
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Traveling before graduate school
I want to take a gap year and travel after getting my undergraduate degree in Physics. Is it possible to apply for a research grant that would cover my expenses that year? Can someone travel a lot as ...
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As a student, how can I negotiate comfortable and appropriate sleeping arrangements with a stranger for a conference?
I'm an undergraduate student that was offered a role researching for a grant. I was able to get authorship status on a paper and will be attending a conference for it later this year. The professor I ...
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Can principal investigators use leftover grant money to take a vacation with their families?
Can one use leftover grant funding to take a vacation?
Or does leftover funding get returned to the funding agency?
For reference, I am asking about research labs in American universities.
user93132
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Multiple interviews and reimbursement from the same institution
I have two related questions. Here's the situation: I have 3 postdoc interviews at the same university and I scheduled them within the same week for obvious travel reasons.
Question 1: should I ...
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How are travel expenses paid by conferences?
Is there a standard way they are paid?
We'll concern ourselves only with cases where it's stated that the conference will pay travel (up to a specific amount). However, does the speaker pay and then ...
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If I use non-government funds to pay for flight on non-U.S. carrier, can I then use government funds for other costs of that trip?
The Fly America Act states that all U.S.-government funded travel must be done via U.S. air carrier service (there are some exceptions, but none of them apply to my scenario). I recently received a ...
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A potential PhD supervisor wants me to visit campus for an interview before I know if I'm accepted
I’ve been in correspondence via email with a potential PhD supervisor who has agreed to take me on. After a few emails back and forth and polishing my proposal with his guidance I submitted my ...
user87965
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Doing research/travel between postdocs (pure mathematics, Europe)
I have just finished a postdoc but will not start a new postdoc for a few months.
In the meantime, I will continue to do my research. The problem is that I registered for a conference while at my ...
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Poster session without a poster
The airline forced me to check my poster and now it's gone lost. The session I was supposed to participate in is today, so there's little chance of finding a printer in town in a few hours†; ...
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Asking for reimbursement for visa costs
I recently started doing a PhD and am soon going to my first conference as a PhD student. Its expenses (registration fee, accommodation and travel costs etc.) will be covered by my university.
I need ...
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Do advisors typically fund travel for PhD students in non-conference settings (e.g., university seminars, industry meetings, etc.)?
Do advisors typically fund PhD students for travel to events other than academic conferences? Examples include:
Seminars at other universities so the student can promote their
research
A Technical ...
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Is it possible/acceptable to ask for wear & tear travel expense reimbursement? [closed]
An example: I've been using some suitcase, mostly (but not only) for traveling to conferences. Gradually, the wheels have wore out, and in my last trip I was walking over some gravelly road for a ...
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Faculty job on-campus interview: changing flights
I am from Europe. I am currently on my tour around the US for several on-campus interviews for assistant professor positions. As I am from far away, I managed to arrange the domestic flights between ...
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Filling in a form before going out of town
One has a tenure track position. Before leaving out of town for a conference or a seminar talk one has to fill in a form a month in advance (at least in some departments) even if one does not apply ...
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Ethics for trip reimbursement from multiple parties
When doing e.g. a seminar talk, it is customary for the hosting institution to pay for the speaker's trip. If it is just an isolated trip to a point A, life is simple; so far, so good.
However, I ...
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Travel reimbursement and "bonus programs"
I use a "bonus program" for train tickets, which (allows me to buy tickets with lower fares and) provides for each ticket some "points" which are worth around 2% of the ticket value. I make use of ...
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Should I quit my job and travel the world before applying to PhD programs? [closed]
I plan to apply for PhD programs in foreign policy this upcoming year. It's a field I'm passionate about and something that, after much deliberation, I am positive I want to pursue. With that said, I'...
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Is it customary to be reimbursed for travel to a PhD interview day?
I'm applying for PhD programmes over in the UK and begun to get my first invitations for interviews. Some of them have to be in person as they include a tour of the facilities and such. Unfortunately, ...
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How to promote reduction of carbon footprint for conference participation?
Researchers need to get together with each other in conferences to give talks, listen to talks, discuss with others, network, etc. But travel to conferences is expensive and adds substantially to one'...
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Should I change my undergraduate thesis topic because of travel issues? [closed]
I'm in the 7th semester (of 10) in History and I've been doing some work on my thesis. I have most of what I need to begin. My planned topic is about how viticulture developed in California in the ...
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Is it OK for the supervisor to expect half of grant money which student got through his help?
My supervisor has told all his PhD students (more than 20) that from now on if a student gets grant then half of it must be given to group so that it could be used for the expenses for other students ...
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What does it mean if a committee chair asks if I applied to many similar jobs and if I plan to fly back and forth?
I am currently working at Europe and applying for tenure track positions in US. I will attend an interview that is held by a school.
The committee chair told me to research on the air tickets.
Also,...
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Asking University to reimburse renting a car [closed]
I'm shortly going to a conference which is held at a centre pretty much in the middle of nowhere (or, to be more precise, in the middle of a hiking region). The suggested way of reaching the ...
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What foreign carriers can I use under the open skies agreement?
I'm currently trying to book an academic international flight that I'm planning to get reimbursed by a US government-funded institution. The minimal rate with a US carrier is almost $1000, whereas the ...
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Travel grants to lecture in a poor country: where to apply? [closed]
I have always wanted to lecture at a university in a poor country, something like volunteering. I am currently in Australia and I have been in touch with a colleague in Sierra Leone (West Africa) who ...
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Applying from a different country: can the application be dismissed because of interview expenses?
I am applying for jobs currently, mostly tenure-track jobs, in mathematics. I am currently living in Europe, but I will apply to many jobs in the US and Canada. If I recall correctly, when a candidate ...
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