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Questions tagged [travel]

Questions in relation to travel for academic travel. This can include travel to conferences or visiting of academic institutions of which you may not be affiliated with.

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After 2 interviews, I've been invited to visit the campus for 2 weeks. Looking for advice as I prepare for this trip (5500miles away!) [closed]

The position is for a full-time faculty professorship in my field (humanities). I was one of 10 invited to apply. My first two interviews went very well. I have been told that I am the only candidate ...
Maspan45's user avatar
11 votes
0 answers
473 views

What are academic conference centers doing to limit their climate impact?

This question is about what I call academic conference centers, by which I mean research centers whose purpose is to welcome international researchers for short-term thematic stays. Examples of such ...
a3nm's user avatar
  • 3,952
4 votes
2 answers
1k views

How would you call a person who gets a travel grant?

I used to write in my CV 'XXX travel grant, an applicant'. Recently, I discovered that some people reviewing my CV for grant purposes do not completely understand what an applicant is (they asked me ...
colombien's user avatar
  • 181
2 votes
0 answers
120 views

Legal procedures for foreigners visiting an American university

I am a professor at an American university, and I regularly invite visitors to campus for short-term visits to give seminar, colloquium, or conference talks. Many of these visitors are not US citizens ...
academic's user avatar
  • 12.8k
15 votes
8 answers
8k views

Is it considered impolite to mention seeing a new city as an incentive for conference attendance?

I'm a grad student in the final term of my 2nd year. In a weekly meeting with my supervisor yesterday, I brought up an upcoming conference in our discipline. This conference is twice-annual and very ...
Nicolas Banks's user avatar
14 votes
5 answers
4k views

What do you say to check-in or passport control when going on fieldwork/research leave?

I am going on fieldwork to UAE in a couple of days' time. I'm researching parts of the local music scene in Abu Dhabi/Dubai. What is the right thing to say to check-in/passport control? Does one say ...
C26's user avatar
  • 2,523
19 votes
5 answers
5k views

Travel reimbursement for grant: The lab doesn't want to provide bank account details

I am a PhD student, who has been awarded a young researcher grant, which I intend to use to work at another (host) institute which my home institute is collaborating with. In order to accept the grant ...
Atom1667's user avatar
  • 373
1 vote
2 answers
258 views

A coworker has involved me in fraud by splitting his conference trip expenses between our accounts [closed]

I'm new to this website and am posting this question to ask for advice. I'm really stressed and don't know what to do. I went to a conference with a few researchers from our group. After the trip, one ...
tigress's user avatar
  • 27
3 votes
0 answers
224 views

Which arguments should be taken into account when deciding to travel to conferences or rather present online? [closed]

Living in South America, I was planning to present 4 articles at a conference in England in december, visit laboratories and universities in different cities for a few weeks, and to spend christmas ...
J..y B..y's user avatar
  • 2,314
3 votes
1 answer
174 views

Delayed payment as visiting researcher

I have been in another country as a visiting researcher to participate in a research project of which my university is a partner. It was agreed by word of mouth that I would be paid soon after arrival....
user1420303's user avatar
10 votes
3 answers
1k views

I'm not comfortable traveling for routine events anymore [closed]

As the news on the climate front keep getting worse (not that it's unexpected, but it's still depressing), I would like to minimize my travels and consequently my carbon footprint. Naturally this ...
Erwan's user avatar
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1 vote
1 answer
258 views

How to take leaves as a Visiting Researcher? [closed]

I am a PhD student employed by a German university, and I am in the middle of a six-month J1 visa in the US as a visiting researcher in another university, still paid by my German employer. Those six ...
Mai Kar's user avatar
  • 165
2 votes
1 answer
826 views

Can one attend a conference in the UK with a mere tourist visa?

Is it ok to attend a conference on a tourist visa, or is it considered "unpaid work"? I am going to a conference in England in December. As a French citizen, I wondered if I needed a visa, ...
J..y B..y's user avatar
  • 2,314
17 votes
2 answers
1k views

Academic career without travel

I haven't really traveled since the Spring of 2020, and I will unlikely to do so within the next year or longer (not counting local visits within driving distance). These are all due to family and ...
Bilbo's user avatar
  • 2,245
0 votes
1 answer
112 views

Funding for an Undergraduate Conference [closed]

I'm currently an undergraduate international summer research student in Canada and I'm interested in attending a five-day long undergraduate (math) conference, which is being held at a location that ...
stoic-santiago's user avatar
30 votes
4 answers
11k views

I am invited to a conference as a plenary speaker, who pays the expenses?

So I am invited as a planery speaker to a conference which will be held in another country. It is not a big conference but it is in Europe and has some European leaders with EU projects organizing. I ...
dusa's user avatar
  • 2,022
1 vote
1 answer
320 views

DAAD funding for stay abroad for PhD students and postdocs: is it added to the regular TV-L salary?

There are several funding options from the German DAAD for PhD students and Postdoc working in German universities to visit other countries: Research grants for doctoral candidates Research grants ...
user934318's user avatar
2 votes
0 answers
246 views

Returning to the US as faculty during COVID [closed]

Question: I am a non-US citizen on an H1B visa trying to return from the EU (Germany) to the US to teach face-to-face classes this Fall. What are my options to get across the border as long as the ...
darij grinberg's user avatar
6 votes
2 answers
921 views

Prizes and awards: what about travel grants?

I am applying for various postdoc grants at the moment. They all have some section concerning Prizes and Awards. While I understand that this obviously includes things like 'best poster presentation' ...
JonasB's user avatar
  • 85
22 votes
5 answers
11k views

Is it ethical to refuse a postdoc offer after lab visit [duplicate]

I am a Ph.D. student, close to finishing up. I am looking for a post doc position and have been in talks with multiple professors in various universities. However, most of them want me to visit their ...
user avatar
30 votes
11 answers
15k views

Is a request to book a business flight ticket for a graduate student an unreasonable one?

As a Ph.D. student from a (pretty rich!) European research group, I'm about to attend a conference in New Zealand. The second leg of a potential flight takes 16 hours to reach the destination, and it ...
user avatar
6 votes
1 answer
174 views

Do scientists using user facilities (such as Advanced Light Sources) have to travel frequently?

I recently met an experimental physicist who does his measurements using the X-ray beam-line at a national lab. Since the university he works at is not too close to the facility, I wonder how much ...
Sidd's user avatar
  • 163
6 votes
2 answers
847 views

Combining a conference with a personal vacation

I received a funding offer from a conference overseas (as a PhD student), which includes accommodation and travel. I was wondering whether it is ethical to combine this business trip with a personal ...
user avatar
45 votes
7 answers
11k views

How to explain that I do not want to visit a country due to personal safety concern?

I have been invited to visit a professor in a different country. I am very reluctant to go. The government of this country is currently under investigation by the UN for suspicions of crimes against ...
user105594's user avatar
63 votes
13 answers
29k views

Professor expects me to attend a conference. I can't afford to go,even with 50% funding

I am a first year Ph.D. student. During my master's (which was in a different university), a professor (call him M) and I worked on a paper on banking regulations. Apart from the single idea, all of ...
user avatar
5 votes
1 answer
303 views

What practicable alternative do I have to not fly around the globe to present a poster/pollute environment? [duplicate]

Popularizing your research and results is an important part of a non-tenured researcher, which alreday and often starts after graduating with a bachelor and proceeds up to being a postdoc for many ...
user48953094's user avatar
  • 4,346
0 votes
1 answer
217 views

Traveling before graduate school

I want to take a gap year and travel after getting my undergraduate degree in Physics. Is it possible to apply for a research grant that would cover my expenses that year? Can someone travel a lot as ...
Baran Cimen's user avatar
26 votes
4 answers
8k views

As a student, how can I negotiate comfortable and appropriate sleeping arrangements with a stranger for a conference?

I'm an undergraduate student that was offered a role researching for a grant. I was able to get authorship status on a paper and will be attending a conference for it later this year. The professor I ...
Jared's user avatar
  • 363
2 votes
2 answers
2k views

Can principal investigators use leftover grant money to take a vacation with their families?

Can one use leftover grant funding to take a vacation? Or does leftover funding get returned to the funding agency? For reference, I am asking about research labs in American universities.
user avatar
5 votes
1 answer
248 views

Multiple interviews and reimbursement from the same institution

I have two related questions. Here's the situation: I have 3 postdoc interviews at the same university and I scheduled them within the same week for obvious travel reasons. Question 1: should I ...
phimac's user avatar
  • 717
5 votes
2 answers
2k views

How are travel expenses paid by conferences?

Is there a standard way they are paid? We'll concern ourselves only with cases where it's stated that the conference will pay travel (up to a specific amount). However, does the speaker pay and then ...
123's user avatar
  • 183
4 votes
1 answer
321 views

If I use non-government funds to pay for flight on non-U.S. carrier, can I then use government funds for other costs of that trip?

The Fly America Act states that all U.S.-government funded travel must be done via U.S. air carrier service (there are some exceptions, but none of them apply to my scenario). I recently received a ...
nukeguy's user avatar
  • 159
27 votes
9 answers
13k views

A potential PhD supervisor wants me to visit campus for an interview before I know if I'm accepted

I’ve been in correspondence via email with a potential PhD supervisor who has agreed to take me on. After a few emails back and forth and polishing my proposal with his guidance I submitted my ...
user avatar
5 votes
3 answers
406 views

Doing research/travel between postdocs (pure mathematics, Europe)

I have just finished a postdoc but will not start a new postdoc for a few months. In the meantime, I will continue to do my research. The problem is that I registered for a conference while at my ...
Jer's user avatar
  • 51
2 votes
2 answers
652 views

Poster session without a poster

The airline forced me to check my poster and now it's gone lost. The session I was supposed to participate in is today, so there's little chance of finding a printer in town in a few hours†; ...
errantlinguist's user avatar
2 votes
1 answer
610 views

Asking for reimbursement for visa costs

I recently started doing a PhD and am soon going to my first conference as a PhD student. Its expenses (registration fee, accommodation and travel costs etc.) will be covered by my university. I need ...
equ7eiS7's user avatar
4 votes
2 answers
710 views

Do advisors typically fund travel for PhD students in non-conference settings (e.g., university seminars, industry meetings, etc.)?

Do advisors typically fund PhD students for travel to events other than academic conferences? Examples include: Seminars at other universities so the student can promote their research A Technical ...
user2562609's user avatar
  • 7,028
-1 votes
3 answers
469 views

Is it possible/acceptable to ask for wear & tear travel expense reimbursement? [closed]

An example: I've been using some suitcase, mostly (but not only) for traveling to conferences. Gradually, the wheels have wore out, and in my last trip I was walking over some gravelly road for a ...
einpoklum's user avatar
  • 39.3k
6 votes
1 answer
774 views

Faculty job on-campus interview: changing flights

I am from Europe. I am currently on my tour around the US for several on-campus interviews for assistant professor positions. As I am from far away, I managed to arrange the domestic flights between ...
Tim's user avatar
  • 1,065
6 votes
1 answer
581 views

Filling in a form before going out of town

One has a tenure track position. Before leaving out of town for a conference or a seminar talk one has to fill in a form a month in advance (at least in some departments) even if one does not apply ...
user65203's user avatar
  • 624
2 votes
1 answer
147 views

Ethics for trip reimbursement from multiple parties

When doing e.g. a seminar talk, it is customary for the hosting institution to pay for the speaker's trip. If it is just an isolated trip to a point A, life is simple; so far, so good. However, I ...
Ilia Smilga's user avatar
  • 1,396
11 votes
3 answers
1k views

Travel reimbursement and "bonus programs"

I use a "bonus program" for train tickets, which (allows me to buy tickets with lower fares and) provides for each ticket some "points" which are worth around 2% of the ticket value. I make use of ...
a-w's user avatar
  • 111
18 votes
9 answers
5k views

Should I quit my job and travel the world before applying to PhD programs? [closed]

I plan to apply for PhD programs in foreign policy this upcoming year. It's a field I'm passionate about and something that, after much deliberation, I am positive I want to pursue. With that said, I'...
o999's user avatar
  • 181
4 votes
1 answer
556 views

Is it customary to be reimbursed for travel to a PhD interview day?

I'm applying for PhD programmes over in the UK and begun to get my first invitations for interviews. Some of them have to be in person as they include a tour of the facilities and such. Unfortunately, ...
SaladButt's user avatar
  • 421
12 votes
5 answers
2k views

How to promote reduction of carbon footprint for conference participation?

Researchers need to get together with each other in conferences to give talks, listen to talks, discuss with others, network, etc. But travel to conferences is expensive and adds substantially to one'...
aparente001's user avatar
0 votes
1 answer
216 views

Should I change my undergraduate thesis topic because of travel issues? [closed]

I'm in the 7th semester (of 10) in History and I've been doing some work on my thesis. I have most of what I need to begin. My planned topic is about how viticulture developed in California in the ...
Omar A. N. Íñiguez's user avatar
4 votes
1 answer
247 views

Is it OK for the supervisor to expect half of grant money which student got through his help?

My supervisor has told all his PhD students (more than 20) that from now on if a student gets grant then half of it must be given to group so that it could be used for the expenses for other students ...
skyislimit's user avatar
4 votes
1 answer
243 views

What does it mean if a committee chair asks if I applied to many similar jobs and if I plan to fly back and forth?

I am currently working at Europe and applying for tenure track positions in US. I will attend an interview that is held by a school. The committee chair told me to research on the air tickets. Also,...
ljl's user avatar
  • 441
8 votes
3 answers
3k views

Asking University to reimburse renting a car [closed]

I'm shortly going to a conference which is held at a centre pretty much in the middle of nowhere (or, to be more precise, in the middle of a hiking region). The suggested way of reaching the ...
Jakub Konieczny's user avatar
14 votes
1 answer
495 views

What foreign carriers can I use under the open skies agreement?

I'm currently trying to book an academic international flight that I'm planning to get reimbursed by a US government-funded institution. The minimal rate with a US carrier is almost $1000, whereas the ...
Dmitry Vaintrob's user avatar