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Questions tagged [travel]

Questions in relation to travel for academic travel. This can include travel to conferences or visiting of academic institutions of which you may not be affiliated with.

5
votes
2answers
162 views

Combining a conference with a personal vacation

I received a funding offer from a conference overseas (as a PhD student), which includes accommodation and travel. I was wondering whether it is ethical to combine this business trip with a personal ...
45
votes
7answers
11k views

How to explain that I do not want to visit a country due to personal safety concern?

I have been invited to visit a professor in a different country. I am very reluctant to go. The government of this country is currently under investigation by the UN for suspicions of crimes against ...
62
votes
13answers
21k views

Professor expects me to attend a conference. I can't afford to go,even with 50% funding

I am a first year Ph.D. student. During my master's (which was in a different university), a professor (call him M) and I worked on a paper on banking regulations. Apart from the single idea, all of ...
5
votes
1answer
175 views

What practicable alternative do I have to not fly around the globe to present a poster/pollute environment? [duplicate]

Popularizing your research and results is an important part of a non-tenured researcher, which alreday and often starts after graduating with a bachelor and proceeds up to being a postdoc for many ...
0
votes
1answer
195 views

Traveling before graduate school

I want to take a gap year and travel after getting my undergraduate degree in Physics. Is it possible to apply for a research grant that would cover my expenses that year? Can someone travel a lot as ...
25
votes
4answers
7k views

As a student, how can I negotiate comfortable and appropriate sleeping arrangements with a stranger for a conference?

I'm an undergraduate student that was offered a role researching for a grant. I was able to get authorship status on a paper and will be attending a conference for it later this year. The professor I ...
2
votes
2answers
512 views

Can principal investigators use leftover grant money to take a vacation with their families?

Can one use leftover grant funding to take a vacation? Or does leftover funding get returned to the funding agency? For reference, I am asking about research labs in American universities.
5
votes
1answer
163 views

Multiple interviews and reimbursement from the same institution

I have two related questions. Here's the situation: I have 3 postdoc interviews at the same university and I scheduled them within the same week for obvious travel reasons. Question 1: should I ...
5
votes
2answers
283 views

How are travel expenses paid by conferences?

Is there a standard way they are paid? We'll concern ourselves only with cases where it's stated that the conference will pay travel (up to a specific amount). However, does the speaker pay and then ...
4
votes
1answer
181 views

If I use non-government funds to pay for flight on non-U.S. carrier, can I then use government funds for other costs of that trip?

The Fly America Act states that all U.S.-government funded travel must be done via U.S. air carrier service (there are some exceptions, but none of them apply to my scenario). I recently received a ...
0
votes
0answers
51 views

How to get external travel funding for AI conference? [duplicate]

I want to submit a conference paper to the top conference in my field and I am hoping it gets expected (my idea is good and preliminary results are excellent). I am planning to send the paper to IJCAI-...
5
votes
3answers
322 views

Doing research/travel between postdocs (pure mathematics, Europe)

I have just finished a postdoc but will not start a new postdoc for a few months. In the meantime, I will continue to do my research. The problem is that I registered for a conference while at my ...
2
votes
2answers
330 views

Poster session without a poster

The airline forced me to check my poster and now it's gone lost. The session I was supposed to participate in is today, so there's little chance of finding a printer in town in a few hours†; ...
3
votes
1answer
160 views

Asking for reimbursement for visa costs

I recently started doing a PhD and am soon going to my first conference as a PhD student. Its expenses (registration fee, accommodation and travel costs etc.) will be covered by my university. I need ...
4
votes
2answers
257 views

Do advisors typically fund travel for PhD students in non-conference settings (e.g., university seminars, industry meetings, etc.)?

Do advisors typically fund PhD students for travel to events other than academic conferences? Examples include: Seminars at other universities so the student can promote their research A Technical ...
0
votes
3answers
342 views

Is it possible/acceptable to ask for wear & tear travel expense reimbursement? [closed]

An example: I've been using some suitcase, mostly (but not only) for traveling to conferences. Gradually, the wheels have wore out, and in my last trip I was walking over some gravelly road for a ...
6
votes
1answer
321 views

Faculty job on-campus interview: changing flights

I am from Europe. I am currently on my tour around the US for several on-campus interviews for assistant professor positions. As I am from far away, I managed to arrange the domestic flights between ...
6
votes
1answer
576 views

Filling in a form before going out of town

One has a tenure track position. Before leaving out of town for a conference or a seminar talk one has to fill in a form a month in advance (at least in some departments) even if one does not apply ...
3
votes
1answer
98 views

Ethics for trip reimbursement from multiple parties

When doing e.g. a seminar talk, it is customary for the hosting institution to pay for the speaker's trip. If it is just an isolated trip to a point A, life is simple; so far, so good. However, I ...
11
votes
3answers
1k views

Travel reimbursement and “bonus programs”

I use a "bonus program" for train tickets, which (allows me to buy tickets with lower fares and) provides for each ticket some "points" which are worth around 2% of the ticket value. I make use of ...
18
votes
9answers
4k views

Should I quit my job and travel the world before applying to PhD programs? [closed]

I plan to apply for PhD programs in foreign policy this upcoming year. It's a field I'm passionate about and something that, after much deliberation, I am positive I want to pursue. With that said, I'...
5
votes
1answer
316 views

Is it customary to be reimbursed for travel to a PhD interview day?

I'm applying for PhD programmes over in the UK and begun to get my first invitations for interviews. Some of them have to be in person as they include a tour of the facilities and such. Unfortunately, ...
9
votes
5answers
916 views

How to promote reduction of carbon footprint for conference participation?

Researchers need to get together with each other in conferences to give talks, listen to talks, discuss with others, network, etc. But travel to conferences is expensive and adds substantially to one'...
0
votes
1answer
140 views

Should I change my undergraduate thesis topic because of travel issues? [closed]

I'm in the 7th semester (of 10) in History and I've been doing some work on my thesis. I have most of what I need to begin. My planned topic is about how viticulture developed in California in the ...
5
votes
1answer
135 views

Is it OK for the supervisor to expect half of grant money which student got through his help?

My supervisor has told all his PhD students (more than 20) that from now on if a student gets grant then half of it must be given to group so that it could be used for the expenses for other students ...
5
votes
1answer
188 views

What does it mean if a committee chair asks if I applied to many similar jobs and if I plan to fly back and forth?

I am currently working at Europe and applying for tenure track positions in US. I will attend an interview that is held by a school. The committee chair told me to research on the air tickets. Also,...
8
votes
3answers
3k views

Asking University to reimburse renting a car [closed]

I'm shortly going to a conference which is held at a centre pretty much in the middle of nowhere (or, to be more precise, in the middle of a hiking region). The suggested way of reaching the ...
15
votes
1answer
438 views

What foreign carriers can I use under the open skies agreement?

I'm currently trying to book an academic international flight that I'm planning to get reimbursed by a US government-funded institution. The minimal rate with a US carrier is almost $1000, whereas the ...
3
votes
1answer
87 views

Travel grants to lecture in a poor country: where to apply? [closed]

I have always wanted to lecture at a university in a poor country, something like volunteering. I am currently in Australia and I have been in touch with a colleague in Sierra Leone (West Africa) who ...
1
vote
1answer
173 views

Applying from a different country: can the application be dismissed because of interview expenses?

I am applying for jobs currently, mostly tenure-track jobs, in mathematics. I am currently living in Europe, but I will apply to many jobs in the US and Canada. If I recall correctly, when a candidate ...
2
votes
2answers
196 views

What can I do, for I cannot read documents on screen for long times, but my required readings are too heavy?

1) My degree demands me to have around 50 lbs. of new books and reading each year. Second-hand books are not possible for my subject that changes every year. 2) The total cost of all this material is ...
4
votes
1answer
411 views

PhD interview - travel arrangement

I'm sorry if this is a wrong place to ask this question but I hoped to hear from others who travelled long distance for an interview. Finally after countless applications I was invited for an ...
1
vote
0answers
178 views

Is it worth it for a non-presenting undergrad coauthor to attend a conference? [closed]

I'm entering my third year of undergrad in the US, so I will apply to CS PhD programs in December 2017. I'm the second author on a paper that was recently accepted as a poster to one of the two top ...
8
votes
2answers
944 views

How do traveller academics get reimbursed for accommodation shared with families?

I will travel to a conference at which I will present my work. My funder usually reimburses me for fees of conference registration, travel, and accommodation. However, since my wife and kids will ...
5
votes
2answers
252 views

Who pays for travel for a conference paper completed at previous job?

I'm currently a Postdoc at Research Institute I. I had a paper accepted at a conference. The conference will be in two months. I'm the single author. Next month I'll start working as a Postdoc at ...
5
votes
2answers
225 views

Travel Budget for Faculty Members in USA [closed]

How much budget do faculty members in US have to travel to conferences every year? I am looking for the average travel support in CS or Engineetring departments (not out of my own contracts) ...
15
votes
1answer
412 views

Is it really the responsibility of a conference organizer to provide the necessary letters to the participants for their visa processing?

I got a conference acceptance and my institute registered that. All the expenses to attend the conference were also approved. When I checked with the respective embassy for visa processing, they ...
3
votes
0answers
71 views

My side project got accepted to a conference and my advisor is not involved in the project. How can I find travel funding? [duplicate]

My side project got accepted to a conference and my advisor is not involved in the project. How can I find travel funding? My advisor has kind of discouraged me from having side projects (but doesn't ...
18
votes
7answers
4k views

How to deal with classes that I must cancel due to conference travel?

I will be teaching a course which is made up of 13 weeks of classes in the Fall of 2016. Unfortunately, I will also be travelling in the middle of the semester to a conference in the US from my home ...
39
votes
8answers
10k views

Phd interview travel paid by interviewer - Is it bad form to ask to stay for the weekend?

I have been shortlisted in the Phd application process at a research institution in a neighboring European Country. I have therefore been invited to go there for a serie of interviews, visits to ...
47
votes
5answers
9k views

Visit to a different university - is it OK to bring my girlfriend along?

I am a PhD student, and I was recently invited to visit a university which happens to be at a very attractive touristic location. It goes without saying that the purpose of the visit is purely ...
5
votes
3answers
170 views

Invitation to visit a colleague's university, who usually provides support for this?

In the past year, colleagues or collaborators have informally extended an invitation to visit their University, maybe to meet potential collaborators and give a talk. In general, is it normal for the "...
4
votes
4answers
218 views

Is it a bad idea to buy plane tickets before the conference schedule is announced?

I will be attending a conference to give a presentation in approximately two months. I would like to buy plane tickets to and from the conference location, especially because I am living outside the ...
-3
votes
1answer
153 views

Travel Grants for PhD student to Present Papers internationally (i.e. Korea) & nationally (i.e. USA) [closed]

Do you know of any available travel grants for PhD students (in any field, but if we must get specific -- archaeology/religion) to travel to conferences, both international or nationally, to present ...
29
votes
7answers
4k views

Pros and cons of booking a hotel through the conference website versus finding your own hotel

I am going to an overseas conference this year. The conference organizer provided two hotels that we can book from. But after a round of Internet search, I found generally better prices at other ...
12
votes
3answers
797 views

Do most postdoc offers include travel funding?

My mathematics department (a research-oriented department at a non-top school in the United States) has recently made a postdoctoral offer to a strong candidate, and I very much hope the candidate ...
1
vote
2answers
425 views

Is an undergrad travel grant relevant to a CV?

Last year, I presented a poster at a major conference. My lab didn't have the money to send me, so I applied for and received an undergraduate travel grant from my university's office of ...
52
votes
7answers
7k views

Profs who have done a full year sabbatical overseas with a family: How did you make it work?

I'm curious to hear from any American professor out there who has successfully done a full-year sabbatical overseas, with his or her family along for the ride. How did you make it work for you ...
11
votes
5answers
2k views

Is it common for a university to buy a plane ticket directly?

I was just accepted to a PhD program and they wanted to fly me out for an open house. They said they would reimburse travel costs up to $500. However the issue is I have less than $500 in my bank ...
3
votes
3answers
298 views

Should I alter personal holidays for a research visit?

The group of my professor and another professor from a distant Asian country have signed a cooperation agreement. As part of the cooperation, me as a rookie graduate student have to visit the other ...