Questions tagged [privacy]

Questions related to privacy of personal or otherwise confidential information

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26
votes
2answers
5k views

A journal published my private home address alongside my publication. Can I get it removed?

Some years ago, I published an article in a Springer journal. However, when I accessed its online version today, I found out that the publisher has swapped my residential address for my correspondence ...
1
vote
1answer
210 views

I want to review my old college applications via FERPA - is this possible?

Several years ago I applied to a bunch of universities, many of which rejected or waitlisted me. Since then, there has been a lot of discussion about transparency in the college admissions process, ...
6
votes
1answer
219 views

Can FERPA or privacy laws be used to censor medical information on my college transcript?

I had to medically withdraw from one semester at an American university due to documented illness. My transcripts indicate that the withdrawal is due to a medical reason. Can I use FERPA or other ...
3
votes
2answers
316 views

Do instructors have the right to know how many students test positive for COVID-19?

My university tests every student. So they have the data. I can understand that for privacy, the names of the students who tested positive are not released to the public or the instructors. But do ...
7
votes
1answer
235 views

Monitoring employee's work habits - is it acceptable and how to express dissaproval appropriately?

I've recently started as a Lecturer but have been with the same University on a fixed-term contract some time prior. My University is mainly using MS Teams as the official chat, e-mail, calendar and ...
10
votes
1answer
444 views

Could your supervisor decide what you post on social media?

I am a first year PhD student in Europe, I started in November. My supervisor has recently take a liking into posting on social media and communication-related issues (style, words, hours etc), even ...
66
votes
8answers
9k views

Can online recording of work area at home be made a mandatory criterion for passing exams midway through a course?

Right now with the COVID-19 pandemic in Canada I believe most Ontario universities and colleges have their classes online, and my university decided to do that as well. With this in mind, many of our ...
19
votes
7answers
9k views

Instructor listening in secretly in simulated intake assignment — allowed? Ethical?

I am in an online, accredited, public, post-baccalaureate degree program. I think it's the first time my instructor is teaching a university course -- at least at this institution. The instructor ...
29
votes
11answers
12k views

Is it acceptable for the secretary to have full access to our entire Outlook agenda?

Today we were asked by the management of our department to give full access of our agenda in Outlook to the secretary. By full access, I mean the possibility to look, read, write, delete (own) slots ...
13
votes
3answers
4k views

It is alright to include students' first names in a teaching statement?

Is it alright to include students' first names in a teaching statement, or would this come off as weird and too personal? Or a privacy concern? You often hear the advice to include specific stories ...
6
votes
3answers
564 views

General considerations about sharing referee reports

I have occasionally noticed that an author chooses to share publicly referee reports from a journal, usually because they are feeling aggrieved about a rejection. I also know that now and then people ...
6
votes
2answers
653 views

What should a student do when they are the victim of a FERPA violation?

A student was subject to a clear Family Educational Rights and Privacy Act (FERPA) violation by a professor. Does student have any rights against the professor? How should they proceed when they ...
13
votes
1answer
841 views

Student found guilty of plagiarism is also academic at other university

I am an administrator of a university in U.K. A student has been found guilty of plagiarism and is facing the harshest punishment – 0 in the course and no opportunity to retake which will get him ...
5
votes
2answers
2k views

Is it appropriate to ask a job candidate if we can record their interview?

I am part of a faculty search committee. One round of our process is Skype interviews of top candidates. Not all of our committee will be able to attend each interview (even remotely). Would it be ...
30
votes
5answers
8k views

Asking my Professor to create a Google Account to submit a Letter of Recommendation for me

I requested a recommendation letter to a professor and he agreed to write one for me. However, the application (a Google form) to which he needed to upload the letter required a Google account to ...
2
votes
1answer
74 views

FERPA and confidentiality of information when university officials contact school

I have a reason to think an official from a university I previously applied to is potentially stalking me. His previous actions and attitude had made me uncomfortable. We live in the same town and at ...
3
votes
1answer
311 views

What is a reasonable expectation for privacy of exam and homework grades?

I went to a large public state school for undergrad. In most of my classes, great measures were taken to keep assignment and exam grades private. When I became a TA, I had to complete a privacy/...
13
votes
2answers
768 views

Is it acceptable to look up a student on the Internet to find out whether I have a conflict of interest?

This is a follow-up to this question, which I ask due to debates arising in the comments. While I ask it in the first person to keep things simple, it is not based on a real experience of mine. One ...
13
votes
1answer
780 views

Does recording video of a scientific presentation violate the privacy of a PhD student?

The answers to this popular question were somewhat controversial, but many including @dan-romik whose answer was highly upvoted mentioned that recording a video is a violation of personal privacy and ...
1
vote
1answer
332 views

Is it an invasion of privacy to ask a lecturer for details on their LaTeX editor setup?

I (very) recently completed a Real Analysis course at my university. One day during the course I went to see my lecturer regarding an error I spotted in his notes. The notes set for our course were ...
20
votes
1answer
669 views

Does the GDPR entitle students to see their recommendation letters?

If I am correctly informed, the General Data Protection Regulation (GDPR) entitles any EU and EEA citizen to have right of access of any data stored about them (and non-EU/EEA citizens such access to ...
47
votes
10answers
23k views

Is a professor allowed to require me to give him permission to speak with my doctor before letting me make up an exam?

I study in the USA. Can a professor ask me to waive my right to privacy so he can talk to my doctor about my medical condition? He says he needs that in order to allow me to take a make-up midterm ...
3
votes
3answers
393 views

How do you send personalized information to each student in Moodle?

My institution uses Moodle as our learning management system. I want to send some information to each student that is personalized to each student but without any other students seeing it. This is a ...
2
votes
2answers
204 views

Can a university provide information about a student's activities?

In the United States, if anyone, be it a relative, a colleague, potential employer, or colleague, requests to the pertinent department, in the university I study/ied in, certain information about ...
5
votes
2answers
341 views

What is actually confidential in communications in state universities?

I have been hearing things like nothing you write in an email is confidential in state universities because of the Freedom of Information Act (FOIA) or other similar state laws. Questions: Can I ...
31
votes
7answers
12k views

Is a professor allowed to ask me what grade I got in a previous class?

I'm a student in Michigan, in the United States. I've just started a class for which a previous class was the prerequisite. The professor of my current class asked that I give him my grade for that ...
4
votes
2answers
237 views

Including Patients' Pictures in a Manuscript

I am going to include some pictures of patients in my manuscript, which will be submitted to a scientific journal for peer review. In order to keep the subjects’ identity and following the data ...
21
votes
4answers
890 views

My university requires unrestricted access to my personal laptop. What should I do?

I am not sure that Academia is the right place to post this, as it would probably be better suited for Law.se. I am a student in Italy. My university requires unrestricted access to my personal ...
5
votes
1answer
263 views

FERPA alternative for German universities

Is there anything similar to US Family Educational Rights and Privacy Act (FERPA) that is valid for German universities, or education system of Germany in general? I mostly concerned in preserving ...
2
votes
0answers
321 views

Student number indicates when you started – what to do about the ensuing prejudice?

I come from a university where the first two digits of your student number represents when you started in the university. As such people often use this to judge age, whether the person is repeating or ...
2
votes
1answer
228 views

Is it ethical to share names and emails of survey participants?

My friend has conducted a small pilot survey as part of research proposal and used anonymized results to present his case. Now adviser insists that my friend discloses names and emails of all the ...
5
votes
3answers
4k views

Why don't first-world universities use video surveillance to catch in-class cheating?

With so many first-world universities upgrading their academic buildings with state-of-the-art classrooms that have advanced technology, eg, capability to record lectures and post them on websites ...
5
votes
2answers
967 views

In US universities, how much academic information does a professor have about graduate students enrolled in his classes?

Does he know immediately (from some internet / intranet access) which students in his classes are undergraduates, masters students, PhD students, non-degree students? Does he typically have access to ...
147
votes
11answers
34k views

I am uncomfortable about students taking pictures of the blackboard, because I don't like appearing in them

It seems to be the trend that fewer and fewer students take notes in class. Lately, and particularly this semester, for some reason, I have been noticing that several students take pictures of the ...
24
votes
9answers
25k views

Should I send a letter of recommendation directly to a student?

I teach at a U.S. community college, and commonly write letters of recommendation for students applying subsequently to either bachelor's programs or graduate school. I am accustomed to sending such ...
7
votes
2answers
354 views

Does FERPA apply to university teachers when they are working as private tutors?

In addition to teaching at a U.S. university, I also do some private tutoring on the side. I am always scrupulous about observing my university's conflict of interest policy, which prohibits tutoring ...
6
votes
2answers
419 views

Is your advisor allowed to read your emails?

In a typical workplace (North America), it is accepted that all communications through your work email are not personal property, and can be accessed by managers, IT department etc. Is this also true ...
3
votes
1answer
136 views

Citing private individuals without their authorization?

I am writing about an innovation camp, which private individuals took part to. During this camp, they developed systems. I have analyzed these systems in my study, and thus want to credit their author ...
38
votes
7answers
27k views

Are students allowed to read recommendation letters written for them?

As a relatively new assistant professor, I'm beginning to write recommendation letters for a few students. Recently, a student asked me to write a recommendation letter for him. The web link which was ...
7
votes
2answers
1k views

How do I recommend a student requiring extended deadlines?

Some of my students get extended deadlines on assignments due to a disability. They are not required to tell me the nature of their disability (which may be physical, intellectual, or psychological), ...
2
votes
1answer
808 views

Is it a FERPA violation for instructor to display grades in public computer file system?

My instructor placed grade sheets for our first two projects into a "Dropbox" file system which has absolutely no access control. So not only every student could see every other student's grades and ...
11
votes
1answer
807 views

How do I keep my tenure track job search confidential?

I work as a research scientist for a tech company. I publish frequently in top venues in my area and, at the same time, I've been adjuncting at well-known universities to teach classes. I don't feel ...
8
votes
2answers
392 views

Can I withdraw my accepted journal paper due to data confidentiality issues?

My question actually is complicated. A company provided me data for my thesis. They allowed me to use the data in my thesis. But I need get their permission if I want to publish my thesis. The thing ...
3
votes
2answers
505 views

Is it acceptable for a lecturer to refuse to allow their qualifications and work experience to be placed on a university website?

There are several universities which have a staff profile page on their websites. Lecturers usually list their academic qualifications, work experience, the modules they teach and the papers they have ...
15
votes
2answers
581 views

How to politely and logically explain that I don't want to receive notification at my private social media account?

My department is becoming more and more annoying by posting everything in Facebook group, from exam results, seminar schedule, to private information about students ( telephone numbers, addresses, ...
0
votes
1answer
164 views

Forwarding Email of a future employer to my Supervisor. Broken code of confidentially?

I am applying for postdoc positions. A faculty member sent me an Email encouraging me to apply for his open position. He disclosed with me the name of two famous companies that are involved in his ...
34
votes
1answer
3k views

Am I allowed to show properly redacted exams to a colleague to determine if cheating occurred?

On an exam I recently administered, I discovered that several students had turned in essentially the same solutions for multiple questions. Before launching an academic dishonesty investigation, ...
10
votes
1answer
390 views

How to provide information about past students without violating FERPA

The instructions for supervisors of an NIH NRSA Fellowship say: B. Sponsor's/Co-Sponsor’s Previous Fellows/Trainees Give the total number of predoctoral and postdoctoral individuals previously ...
46
votes
1answer
8k views

Alma mater (USA) refuses to remove my name from public search

The professor of a US university where I graduated from with a master's degree maintains a website that he makes available for public search. He lists students that attended one of his courses, ...
8
votes
3answers
2k views

How should I address a potential FERPA violation by a professor?

In the United States, federal law prohibits professors from releasing any student's grades to any party other than the student and any party whom the student authorizes to receive the grades. One of ...