Questions tagged [formatting]

Concerning how to format content in academic writing.

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20
votes
8answers
2k views

What kind of design freedom can you permit yourself in academic writing?

In scholarly journals, or publicising in certain magazines you are expected to hold true to a certain design pattern and citation style. However, when publishing your own work independently you are ...
14
votes
4answers
1k views

When shall one write a mathematical expression as a separate line in a paper/Ph.D. thesis? [duplicate]

When do we write a mathematical expression on a separate line, and when do we write it inline with the text? I believe that the answer is the same for researching papers and Ph.D. theses, or maybe ...
7
votes
3answers
363 views

Tips on how to format a manuscript in marine biology and physiology

I'm working on my first publication on work I did as an undergrad. My adviser from undergrad will be helping me edit and go through multiple drafts, but because I'm now at a different university for ...
18
votes
5answers
2k views

Advantages to article submission in LaTeX from the publisher's side

Many journals in my field accept both Word and LaTeX formats for article submission. From the publisher's point of view, what are the advantages of using the LaTeX format for submission? Do ...
0
votes
1answer
3k views

Is there a recommended font and size for a job application?

Is there a recommended font and size for academic job application? Usually I see Times New Roman being used with a 10 point font size for research papers, but I don't think that it is the best font ...
6
votes
4answers
6k views

Where can I find templates for a mathematics research paper?

I've recently typed up a mathematics research paper, but I would like to make it appear more formal when I submit it to be peer-reviewed. Also, how would I be able to incorporate LATEX into my paper? ...
0
votes
1answer
2k views

Is there any formal format for statement of purpose?

I'm about to submit my application for various PhD programs and I was wondering how should I format my statement of purpose. Should it be addressed like a formal letter? Just contain my name and say '...
9
votes
3answers
3k views

How best to present long equations in two-column papers?

How best to present long equations in two-column papers? I've tried splitting them in two or more lines along operators, but that still looks a bit weird to me, especially when parentheses have to ...
2
votes
1answer
148 views

Modify the page layout of application materials (i.e. A4 vs. Letter) when applying for jobs in multiple countries?

Most countries use A4 paper. The US and Canada use letter paper. When applying for jobs across several countries should application materials always be designed to meet the page layout norms for the ...
5
votes
3answers
664 views

Is it advisable to emphasize (italicize) good research qualities in a research statement?

In a Ph.D. application, a statement of purpose (or more precisely, research statement) is required. I think a candidate should use this statement to showcase his/her good research qualities backed up ...
0
votes
2answers
1k views

Font size of text within image/graph for MS Thesis

Can somebody suggest what should be the optimal font size of text like axis ticks, axis label, legend etc. ?
34
votes
4answers
3k views

Why do some journals prefer MS Word?

Some journals (specifically on biology or chemistry) accept only MS Word files as manuscripts, while many journals on mathematics or physics prefer LaTeX. Even Science prefers MS Word. Why do they ...
5
votes
4answers
798 views

Should Figures and Tables follow a certain order or be at a specific location in a document?

This is a topic I constantly think about when writing a document. Often after I complete a document in LaTex I would go through the document to make sure that the figures are where I want them to be (...
2
votes
1answer
429 views

Correction of Diploma Having Two Types of Honors

Last semester, I was graduated from a four-year university, and am now a Ph.D student at another university. I received two separate degrees: one in Pure Mathematics and one in Computer Science, both ...
4
votes
3answers
826 views

Do manuscripts sent for submission in Word format need to be already in two column or a specific font?

I am reading the guidelines for authors on a research journal which is part of Wiley. In the guidelines for authors it is only mentioned it should be submitted in Word format but nothing about font, ...
29
votes
6answers
30k views

When and why should you write numbers less than 10 in words?

My current strategy in my thesis and in papers is to write numbers less than 10 in words. For example, if I need to write the number 6, I write 'six'. Recently though, I've been thinking this strategy ...
1
vote
1answer
813 views

Link which explains how to format a letter to Nature

I need to write a letter to Nature and a friend of mine said that Nature wants the Author to follow a very precise format. He said that the explanation of the structure of the format is an example ...
24
votes
7answers
2k views

When to use a table vs. a plot to present numeric information?

I find that in many cases, either a table or a plot will do an equally good job of presenting numeric information. Does anyone have any advice or even rules about when to prefer using a table over a ...
26
votes
4answers
147k views

What is the standard/recommended font to use in papers?

I looked around but did not find that anyone has asked this before, but what are the fonts that are standard/recommended while writing academic reports/papers?
32
votes
2answers
14k views

How to display your own name in publications list when you are a middle-author on a publication with a large number of authors?

My Name is among tens of authors of a paper on global health. For the purpose of my CV update, I need to show my name without showing the names of all authors of the paper. My preferred style ...
11
votes
3answers
4k views

Number formatting: use of digit separators in manuscripts

I am reading through a manuscript that I am co-authoring with a colleague and I noticed that it used digit separators/marks for all the numbers (i.e. 2,500 instead of 2500). Maybe it's just me but I ...
9
votes
2answers
2k views

What typesetters do with the submitted paper?

I am informed that submitted paper supposed to be sent to the typesetters today. I am advised to check the mails. Until now there is no acknowledgement except the first mail. I am curious about the ...
0
votes
2answers
8k views

Should all subsections of a paper start on a new page?

I am finalising a paper that is around 85 pages long. It consists of six main sections with a bunch of subsections. Should every subsection start on a new page? What is the convention concerning this? ...
17
votes
7answers
41k views

Proper way to format computer code included in a thesis/dissertation

I intend to include my computational model code(s) in its entirety as an appendix in my dissertation. I've gone through my university's formatting guidelines and haven't seen anything on the proper ...
4
votes
2answers
536 views

Should the table of contents of a thesis include beyond heading level 3?

Should the table of contents of a thesis include beyond heading level 3? I would like to know if there is a rule specifying this issue either in MLA or APA?
7
votes
2answers
3k views

Should chapter introduction and conclusion be included in the table of contents?

In my thesis, I have five chapters, each of which includes sections and subsections. Each of the five chapters has an introduction and conclusion. Should chapter introductions and conclusions be ...
15
votes
2answers
743 views

When to use inline versus displayed equations in a publication?

On a publication (thesis, paper, other), when should I write an equation inline and when should it be separated and numbered from the text? I've seen publications containing both styles, but I don't ...
17
votes
3answers
3k views

Why are small cap and old style numerals not used in technical writing?

According to the de facto standard book for typography, The Elements of Typographic Style, when we write abbreviations with 2 or more letters like SEM (Scanning Electron Microscope), small cap should ...
7
votes
1answer
3k views

How can code be classified in a Thesis(Figure, Table, Listing, etc)

I am writing a Thesis and there are sections that require me to add fragments of code or a complete code. Should this be classified as a figure, table,listing or snippet ?
29
votes
7answers
12k views

Is it advisable to have many clickable hyperlinks in an academic CV?

I have recently been updating my academic CV. I realise that some items are not as internationally recognised as to that every reader will be aware of their importance without googling them. Hence, I ...
8
votes
2answers
791 views

How should I prepare e-prints (pre-prints and post-prints) of already published papers?

I am about to embark on the publication of pre-prints or post-prints of about a dozen papers that have already been published in peer-reviewed journals. I plan to use the SHERPA/RoMEO database to ...
7
votes
1answer
1k views

What is the rationale for having references before the article text?

Certain journals (for example, Optics Express) place the references of papers in between the abstract and the article text: How common is this practice? Is there some specific design reason for this? ...
0
votes
1answer
589 views

Signature for Doctor of Information Technology prefix and suffix

How can I sign my name with the degree of "Doctor of Information Technology"? Is this all correct? Dr. Full Name Full Name D.I.T Dr Full Name (Doctor of Information Technology) Dr. Last Name ...
3
votes
1answer
305 views

How to cite an aside article in a bible MLA format

I have an a NIV Arcaeological Study Bible and am taking an Old Testament studies course. This bible has a lot of articles about archaeology and history alongside scripture. None of the articles have ...
17
votes
3answers
5k views

Are itemized lists discouraged in scientific papers?

From my experience in biology (by experience I mean reading other papers), it seems that there is an unspoken rule that itemized lists do not belong in the body text of a paper. I have almost never ...
2
votes
1answer
300 views

Where to include contact details in math paper

I recently submitted a paper to a math journal with standard latex formatting, but they sent an email back saying that the contact details for the corresponding author should be in the document itself....
15
votes
6answers
4k views

Why do some Elsevier journals use a single column format?

I believe that the majority of Elsevier journals use a standard dual column document class. However, some journals that are owned by Elsevier use an alternative single column format (e.g. J. Comput. ...
28
votes
4answers
26k views

Are there any guidelines for labeling axes in plots/graphs?

What are best practices (if any exist) for labeling axes in plots/graphs for academic documents, such as theses, publications, or presentations? Possible options are to use the variable, spell out ...
77
votes
16answers
14k views

Should I learn to use LaTeX to write up a History Masters Thesis?

So I reviewed the "What are the advantages or disadvantages of using LaTeX for writing scientific publications?" question on this forum and am sitting on the fence at the moment whether or not to use ...
22
votes
2answers
11k views

Publishing figures: Serif or Sans-serif fonts?

Whenever I am creating figures for publication, I often wonder if I should be using a serif or sans-serif font. I browse the journals in my field and notice that there is no standard, just chaos. I ...
5
votes
3answers
199 views

Short reference on writing numbers and units

What's a quick and useful reference, either in print or online, for writing numbers and reporting measurements in scientific texts? Something I could distribute to all new students, which would cover ...
9
votes
1answer
259 views

What does YEAR: NNff means in research papers? eg 1965: 47ff

I am reading a book called Foundations of Statistical Natural Language Processing, in which there is a section called further reading. It states the following: Chomsky (1965: 47ff, 1980: 234ff, ...
33
votes
10answers
12k views

What are your thoughts on epigraphs in theses?

I am wondering if there is a general consensus as to the suitability of epigraphs in a thesis, either a single one at the start of the document, or an appropriate quote to begin every chapter. For ...
8
votes
1answer
184 views

Changing the typeface from the official style in a conference paper

I'm a big fan of the Euler typeface for mathematical typesetting, especially compared with the standard Latin Modern. I feel somewhat justified in changing to Euler for a paper, but Euler doesn't ...
8
votes
2answers
8k views

How necessary is a List of Figures and a List of Tables in a dissertation?

I am writing my dissertation (word-limit 10,000 words) and am wondering if I should include a separate List of Figures and List of Tables Section after my Table of Contents? The university guidelines ...
7
votes
2answers
2k views

Standard for figure description in main text and its placement in a report/paper

I heard of this rule/recommendation (or may be its opposite) - Always let the figures come after they are described in the text. What is the correct rule? What's the logic? Is it always followed? ...
33
votes
3answers
2k views

Why are small fonts the norm in research papers?

Is it just me or are the published articles a strain on the eyes in general? Has there been(/shouldn't there be) a study on optimal font sizes for reading?
4
votes
2answers
2k views

Is it advisable to underline some key points in a statement of purpose?

I am an undergraduate student applying to grad schools this year. I was recently told by my friend (who is already in a PhD program now) that I should consider underlining some key sentences in my ...

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