Questions tagged [formatting]

Concerning how to format content in academic writing.

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59
votes
8answers
5k views

Should you conform to journal formatting requirements for the initial submission?

In my past experiences, I have almost never typeset my manuscripts according to the formats required by the journals to which I would like to submit. I leave my manuscripts as produced by the LaTeX ...
28
votes
4answers
25k views

Are there any guidelines for labeling axes in plots/graphs?

What are best practices (if any exist) for labeling axes in plots/graphs for academic documents, such as theses, publications, or presentations? Possible options are to use the variable, spell out ...
79
votes
5answers
14k views

Elsevier production team messed up my paper. What should I do?

I have a paper accepted by a journal of Elsevier, and it went under production for 3 months. Yet the production team has not been able to fix certain problems with typesetting which appeared during ...
32
votes
2answers
14k views

How to display your own name in publications list when you are a middle-author on a publication with a large number of authors?

My Name is among tens of authors of a paper on global health. For the purpose of my CV update, I need to show my name without showing the names of all authors of the paper. My preferred style ...
26
votes
4answers
147k views

What is the standard/recommended font to use in papers?

I looked around but did not find that anyone has asked this before, but what are the fonts that are standard/recommended while writing academic reports/papers?
33
votes
10answers
12k views

What are your thoughts on epigraphs in theses?

I am wondering if there is a general consensus as to the suitability of epigraphs in a thesis, either a single one at the start of the document, or an appropriate quote to begin every chapter. For ...
29
votes
7answers
11k views

Is it advisable to have many clickable hyperlinks in an academic CV?

I have recently been updating my academic CV. I realise that some items are not as internationally recognised as to that every reader will be aware of their importance without googling them. Hence, I ...
12
votes
6answers
2k views

Academic publishing: why placing figures on top/bottom of pages in single-column layout?

When you turn in a manuscript to an academic publisher, they may insist (referring to their style guide and publication process) that all figures are placed on top/bottom of the manuscript's pages ...
6
votes
1answer
182 views

What are the conventions for indicating programming variables within text?

From my thesis: In this method, the get_config_value function is used that is defined within the PyWPS API. How should I format the "get_config_value" variable? It should be formatted differently ...
16
votes
3answers
3k views

Monochrome vs grayscale in scientific journals?

Many scientific journals accept only black & white articles. Does this mean that only monochrome (black and white only) articles or also grayscale (gray is OK) article are OK? The same question ...
15
votes
6answers
4k views

Why do some Elsevier journals use a single column format?

I believe that the majority of Elsevier journals use a standard dual column document class. However, some journals that are owned by Elsevier use an alternative single column format (e.g. J. Comput. ...
9
votes
3answers
3k views

How best to present long equations in two-column papers?

How best to present long equations in two-column papers? I've tried splitting them in two or more lines along operators, but that still looks a bit weird to me, especially when parentheses have to ...
15
votes
2answers
743 views

When to use inline versus displayed equations in a publication?

On a publication (thesis, paper, other), when should I write an equation inline and when should it be separated and numbered from the text? I've seen publications containing both styles, but I don't ...
0
votes
7answers
6k views

Two students having separate topics chose to use the same paper format

Two students decided to consult each other about term paper formatting, because the teacher didn't provide guidance on the format. They used the same format, but different topics and totally different ...
77
votes
16answers
14k views

Should I learn to use LaTeX to write up a History Masters Thesis?

So I reviewed the "What are the advantages or disadvantages of using LaTeX for writing scientific publications?" question on this forum and am sitting on the fence at the moment whether or not to use ...
92
votes
3answers
11k views

Editor asks for π to be written in roman

My paper is accepted at MNRAS and in the stage of editing. There is a section where I wrote an equation using the Greek letter π as to indicate the mathematical constant π. The editor wrote: Author: ...
8
votes
2answers
791 views

How should I prepare e-prints (pre-prints and post-prints) of already published papers?

I am about to embark on the publication of pre-prints or post-prints of about a dozen papers that have already been published in peer-reviewed journals. I plan to use the SHERPA/RoMEO database to ...
43
votes
12answers
10k views

PhD student hiring a LaTeX expert to typeset thesis?

I am close to finishing my PhD. Some of my peers use LaTeX. Obviously, it looks much better than Word and alike. As I wrote a few papers that go into my final thesis, I however have numerous formats ...
24
votes
6answers
6k views

Why do strict designs of theses exist?

Why do many universities require strict format on theses, when the most important thing in them is the content? A beautiful design will make a good thesis better, and a bad one worse. The work can be ...
30
votes
8answers
70k views

How should I fill the "First name" and "Last name" in an application if I have two given names and two last names?

How should I fill this information if I have more than one given name and more than one last name? For example, if my name is Juan Eduardo González Rodríguez. I have 2 given names: "Juan" ...
29
votes
6answers
30k views

When and why should you write numbers less than 10 in words?

My current strategy in my thesis and in papers is to write numbers less than 10 in words. For example, if I need to write the number 6, I write 'six'. Recently though, I've been thinking this strategy ...
20
votes
8answers
2k views

What kind of design freedom can you permit yourself in academic writing?

In scholarly journals, or publicising in certain magazines you are expected to hold true to a certain design pattern and citation style. However, when publishing your own work independently you are ...
24
votes
6answers
4k views

Difficulty reading scientific papers in two columns

It sounds stupid, but I came to realize that it's significantly more difficult for me to read scientific papers when they are typeset in two columns than papers in which the text appears in one column....
22
votes
5answers
3k views

Why do journals reformat your submissions?

When submitting to (computer science) conferences, you usually have full control over the layout and are able to submit a camera-ready version that will be published as submitted. For journals, ...
9
votes
2answers
2k views

Do two-column format journals publish one column for special cases?

Sometimes a paper consists of lots of math equations which are too long so that they will look terrible in a two-column format. I was wondering: Is is possible or even reasonable to ask the editor ...
4
votes
1answer
5k views

What is the difference between the Method and Experimental Setup section

I am writing a Computer Science paper, however my supervisor wants me to describe the methodology in a more general form in the Method section. In the Experimental Setup section I dive into the ...
9
votes
1answer
258 views

What does YEAR: NNff means in research papers? eg 1965: 47ff

I am reading a book called Foundations of Statistical Natural Language Processing, in which there is a section called further reading. It states the following: Chomsky (1965: 47ff, 1980: 234ff, ...
7
votes
4answers
720 views

Should formatting affect grades of student essays?

I helped my friend, who never used LaTeX before, to convert her PG Diploma essay from a Word document into this system (for a molecular biology class). I convinced her that, with some learning, she ...
7
votes
2answers
19k views

Wrong font used for statement of purpose and résumé

I used wrong font for my statement of purpose, rather than the one prescribed under the department’s specifications. Will this hamper my chances of admission into that university?
5
votes
2answers
226 views

When should cited author names be included in the substantive, rather than parenthetical, part of a citing sentence?

To give credit where credit is due I strive to make it clear where ideas of others, which I use/refer to in my papers/work, are from. For this I cite and quote and this question is about the correct ...
5
votes
4answers
789 views

Should Figures and Tables follow a certain order or be at a specific location in a document?

This is a topic I constantly think about when writing a document. Often after I complete a document in LaTex I would go through the document to make sure that the figures are where I want them to be (...
5
votes
1answer
461 views

When is it expected to write someone's name correctly?

It is generally expected that European names be spelled correctly in academic correspondence and citations. This is expected, even when they use symbols not in the English language, when publishing in ...
5
votes
1answer
488 views

Is it allowed to re-format a post-print version of a published paper?

I am finishing up my thesis which will include, among other things, a published paper. I am allowed by the journal to use a post-print version, which (if I understand correctly) is the accepted ...
4
votes
2answers
2k views

Is it advisable to underline some key points in a statement of purpose?

I am an undergraduate student applying to grad schools this year. I was recently told by my friend (who is already in a PhD program now) that I should consider underlining some key sentences in my ...
2
votes
1answer
204 views

When is it appropriate to use a university seal as a graduate student, post-doc or research scientist?

I am applying for tenure-track positions at other universities after having recently completed my PhD. I am still technically a graduate student until my degree is conferred in a few months, and I am ...
0
votes
1answer
3k views

Is there a recommended font and size for a job application?

Is there a recommended font and size for academic job application? Usually I see Times New Roman being used with a 10 point font size for research papers, but I don't think that it is the best font ...