Questions tagged [etiquette]

The customary code of polite behavior amongst the academic world.

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1 answer
203 views

Can I resubmit an unpresented conference paper to the same conference?

I submitted a paper to a major conference last year, it was accepted, but I had to withdraw from the conference before it could be presented. There is no proceedings for this conference. I am ...
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1 vote
1 answer
455 views

Applying to a job after just accepting an offer

I just accepted an offer after the usual cycle of tenure-track applications starting in December. However, there's another job posting I'm very interested in that was just posted now for some reason(*)...
1 vote
2 answers
521 views

How to deal with advisor writing a thesis chapter for you?

How would you respond if an advisor writes a chapter of your thesis for you and asks you to rewrite what they wrote? Something seems wrong but I can't pinpoint it. It seems like a grey area. What are ...
8 votes
3 answers
2k views

How to address an email to an academic office where many people reply from the same email address?

I have been sending emails (in English) to the "visitor's program" of an institute in Germany. Initially, only one person used to reply to these emails, and I addressed this person. Recently,...
9 votes
5 answers
4k views

Should I email a group regarding issues in work they've cited?

(Preface: I'm just an undergraduate, so none of this actually matters; it just seemed an interesting case study.) About years ago, a lab published a very unexpected result (in, I should add, a ...
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1 vote
2 answers
1k views

emailing supervisor to ask about application status

I have applied for PhD programme (in Dec 2020) and informed my potential supervisor that I have completed my application. Recently (9 days ago), he asked me if I have received any communication from ...
10 votes
6 answers
4k views

Asking a faculty member at my university that I have not met(!) about his research, and about courses that deal with his specialty/my career goal?

I am an undergraduate student pursuing a double major in Computer Science B.S. and Mathematics B.S. My dream career is to work in quant. finance. However, my school does not have a dedicated ...
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0 votes
1 answer
332 views

Etiquette in Dealing with PhD offer

I've got an offer from a reputable University in the UK for a PhD in the Humanities. I've previously been in contact with the potential Supervisor. He very kindly invited me to apply but did not reply ...
15 votes
9 answers
6k views

May I use my former-yet-active email address of an institute as a contact channel in my current CV?

Since I was a master student in (the North American) X university, my email roboticist@x.edu has been still active, even though it is a couple of years that I have left that university. Now, I'm about ...
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15 votes
6 answers
7k views

Is there a bias against mentioning your name on presentation slides?

Is there some sort of unwritten rule in academia that you shouldn't mention your own name explicitly on presentation slides? I have seen this time and time again, if you cite work in the middle of the ...
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6 votes
6 answers
4k views

How should I refer to a professor as a undergrad TA?

I just got hired for a TA role as an undergrad. Normally, I would refer to a professor as Professor LastName if I'm talking to them in a "professor" capacity, or as Dr. LastName if talking ...
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2 votes
1 answer
278 views

contacting post-doc in a lab to join his research instead of his mentor

This question is unrelated to the previous one I asked earlier this week. There's a post-doc in a lab at my school who exactly fits my research interests-- as in, he is working in the exact subfield ...
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1 vote
2 answers
110 views

Reference recent paper to join group? [duplicate]

I'm in my second year at uni. There's a professor whose group I want to get into. My question relates to what's appropriate to send in a "hey can I join" email. For example, this man quite ...
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3 votes
2 answers
216 views

Is it appropriate or acceptable to thank a professor for their dissenting public opinion?

This is a question mainly in case I haven't foreseen any potential repercussions. The pandemic is a contentious issue, and a particular academic in my country has been outspoken with the same view as ...
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2 votes
2 answers
210 views

Should I always address both PhD supervisors in emails?

I am starting my PhD and have two equivalent supervisors at different universities in different cities. I am going to city A first and then later to B and so on. What is the etiquette regarding emails?...
0 votes
1 answer
74 views

Is it fine to contact a conference organizer for references to prepare for the conference?

I'm a PhD student in theoretical Physics. There will be an online conference in one subject I'm very interested in and in which I want to start doing research. I have studied a few papers on the ...
1 vote
1 answer
344 views

Europe Etiquette : Should I reply to a reply?

When asking a question to a professor, I wonder if I should reply to his answer if I have no other questions with "Thank you for your kind answer professor". I guess this is the polite thing ...
4 votes
2 answers
333 views

How Long Should I Wait After a "I’ll be in touch soon" reply, to follow Up?

After writing to a potential postdoc advisor in the US, I got replied like; "... will follow up soon. .................... ...new project is matching with your profile. .................... ...
0 votes
1 answer
127 views

Guide for Undergraduate Research (trying to find a PDF document) [closed]

Some time ago, a friend showed to me a 3-4 page guide for undergraduate research, which was really good. However, now I am not able to find it online anymore (and do not know anymore, who showed me ...
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2 votes
1 answer
326 views

How early should I start asking professors for a summer position?

I am a high school student and have several professors at colleges nearby who are conducting research I find very interesting. I am going to ask them to consider letting me work under them during the ...
11 votes
3 answers
1k views

How to deal with incommunicable co-author

The background: In the grand area of Mathematics in which I do research, there is a famous Professor, let us call him 'A', who started a joint project with another younger colleague, let us call him '...
4 votes
1 answer
333 views

Our final exam has us work in pairs. I am struggling with personal issues and worried about being able to pull my weight. Should I ask to work alone?

I am an undergrad about to graduate this month. I've been dealing with post-traumatic stress and severe depression for almost two years now. This time of year is especially difficult for me due to ...
-1 votes
2 answers
128 views

Describing remarkable extra jobs done in coursework in CV because of teacher's incompetence, in a professional manner?

Last year in the course Computer Networking, the teacher invented a relatively creative course lab to replace the legacy Wireshark labs from UMass, to let us write programs implementing some ...
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1 vote
0 answers
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At what stage of the selection process for a faculty position should I ask for references from colleagues?

I'm second year faculty in my first position (practitioner/accounting). It is in a small business school. I am treated very well. However, a position has opened up at my alma mater. I am qualified, ...
22 votes
8 answers
9k views

Is it considered offensive to address one's seniors by name in the US?

In my country (India), there are several implicit norms that almost everyone is expected to follow. One of the important norms is that juniors do not address a senior by their name. It happens ...
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0 votes
1 answer
112 views

What is the appropriate salutation for non-technical university staff in India? [closed]

There are issues in my living quarters provided by my university and I need to write a letter to the responding authority. The authority is a non-teaching staff. As a research scholar, how should I ...
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1 vote
2 answers
222 views

Getting reference letter from professors whom I took their class-should I make any impression except my grade?

I am a master (international)student in Germany, I will apply Phd in Canada or US. There will be a gap year between my graduation year and entrance year. Now my plan to get reference letter is as ...
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3 votes
1 answer
408 views

Should I ask my professor giving a lecture to switch languages?

I am an international student in a German university. I have participated in an online seminar (in English),in which lecture notes are given. There are lectures in my university discussing the notes ...
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3 votes
1 answer
196 views

Is it possible to remotely engage in a side project with a postdoc in order to gain experience?

I'm a PhD student in theoretical Physics. Recently I was watching a lecture and the professor told a story that as a PhD student he used to engage in side projects with postdocs in order to get more ...
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10 votes
1 answer
999 views

Is it a misuse of school resources to use school accounts for non-school work?

I work as a public school teacher. Due to a lack of current textbooks in my niche subject area, I am working on writing my own textbook which I hope to publish next year. In the meantime, and ...
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25 votes
3 answers
8k views

Does it make sense to let a colleague know about his repeated misspelling?

I have been working on a project with a collaborator for several years. I have never met my collaborator in person but we've been a part of weekly calls and sent hundreds of emails together so I feel ...
1 vote
1 answer
507 views

How to politely ask my thesis advisor that I want to work independently as the meetings are not productive for me?

I am a master student, my advisor gave me a topic he is not an expert at, a new field to him. The point is he is not an expert in the field he threw me in. He doesn't even give me technical advice in ...
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12 votes
2 answers
793 views

Verbal warning based on student complaints without evidence and investigation

I am working as a lecturer at a university. My students hate math and stats. Due to that, they hate my class. There is a group of students who are always shouting, yelling, and showing disrespectful ...
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33 votes
10 answers
7k views

How should I request a professor to restrict communication to email?

My instructor for an undergraduate math course (a professor) has been interacting with me over WhatsApp lately, and I feel that that is very unprofessional (and uncomfortable), since I (and everyone) ...
26 votes
5 answers
4k views

How to deal with unbalanced collaborations?

As a postdoc in a theoretical STEM field, I have had many wonderful collaborations where all authors contribute non-trivially to the final product. However, there was also many "unbalanced" ...
9 votes
4 answers
6k views

How do I differentiate between addressing two professors with the same last name?

I am currently taking an online course (at a university in the US) in which once a week I am in the same virtual meeting room as two professors, one male and one female, with the same last name. I am ...
0 votes
1 answer
73 views

Dropping a co-convener from the list?

I propose a session every year in an International conference in USA with 3 more co-conveners and maximum 4 are allowed including me. I am thinking to drop one of them in this year and assign a new ...
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50 votes
6 answers
8k views

Is it acceptable to email an author to ask for a copy of his book that is currently out of print?

(Apologies if this isn't the place to ask, as I'm not a college student or independent researcher). I am a secondary school student in Ireland currently working on a large project for a history class ...
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3 votes
3 answers
917 views

Is it impolite to not to respond to professors' replying email asap?

I emailed to a professor about a research question. In most cases I reply to them asap. In some scenarios I think I cannot do this asap because: He asked me a very difficult question that takes a ...
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1 vote
1 answer
264 views

How to talk to previous lab members when applying to a postdoc?

I hear that it's common to talk with previous lab members before accepting a postdoc position. I was wandering what is the best way to approach these conversations. Should I let the professor know ...
0 votes
1 answer
555 views

Appropriate response to fellowship award notice via email

I received an email notifying that my colleague and I have been awarded a fellowship, sent by an administrator but signed by the director of the programme which is a professor. The institution in ...
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2 votes
1 answer
264 views

Thanking administrators for bulk information email

I have recently started to communicate with scholars and administrators at an American institution (I myself am based in Europe) as part of a fellowship program. I have since then received several ...
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-1 votes
1 answer
90 views

What to fill in "Company/Occupation" form for seminars while not being affiliated yet?

Oftentimes it happens that you want to attend a conference/seminar while in the middle of job switch or search. In that case, you don't have an affiliation (university or company) yet. In that case, ...
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1 vote
1 answer
372 views

When should I send a reminder email for recommendation letter?

I am asking this professor about whether he can write me a recommendation letter for PhD application. I sent the email on Wednesday morning. Should I wait more or should I send him a reminder email ...
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1 vote
1 answer
161 views

What is the etiquette in using honorary names in the title of North American professors?

Academic titles of many professors in U.S. (and maybe in Canada) include one or more honorary names the samples of which are be Jean-Lou Chameau Professor of X and Thomas E. and Doris Everhart ...
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1 vote
1 answer
174 views

Is it weird to ask a professor you don't know if your potential project is already being worked on?

I am a graduate student in physics who has an idea for a project which I believe to be sound. It is outside my advisor's area of expertise, but I am reasonably familiar with the field. My main concern ...
2 votes
1 answer
277 views

PhD student I am working with as an undergrad may pursue something similar to what my senior thesis is on, is this a conflict of interest?

I began researching for my thesis on subject X several months ago, and the thesis program is starting in a few weeks. I did not tell the grad student at the old uni about this yet - because originally ...
6 votes
1 answer
519 views

How to cold email multiple faculty members to propose a collaboration?

I am currently looking at an advertised postdoctoral fellowship (in the US if that matters), where it is stated that the topic of the research proposal should be discussed with faculty members before ...
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3 votes
1 answer
462 views

Is it appropriate to address a PhD holder as "doctor" (without name)?

In the US and Canada, I addressed my lecturers and instructors as "Professor X", "Dr. X", "Mr. X", or "Ms. X" (depending on their formal education and academic ...
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38 votes
11 answers
15k views

Was my student being disrespectful by using shouting language in her email to me?

I have a PhD in statistics and teach statistics for humanities students in a university. One week before the start of the semester I posted all the required information regarding the course textbook, ...
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