Questions tagged [etiquette]

The customary code of polite behavior amongst the academic world.

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What would be the correct response if a teacher gives you their own answer without explaining or giving any indication that you are wrong?

It's not the first time that it has happened to me, but I think many times, tons of times. I'm a bachelor's student with Physics as the major. Let me tell you about today's incident: So we were taking ...
2 votes
2 answers
477 views

Solliciting letter of recommendation from student for tenure package

A colleague of mine in a US institution included letters from some of his (undergraduate) research assistants in his tenure package / dossier. I was wondering If such practice was common, What should ...
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2 votes
0 answers
97 views

How can I appropriately call my professor? [duplicate]

I'm an undergraduate student in a research group. I'm a little bit confused about how can I call my professor appropriately. The graduate students in the group just call him by his name, but I think ...
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3 votes
3 answers
293 views

Asking about funding when you've already been told you'll be funded

Disclaimer : Please consider I'm in Europe, and this is for European funding I've been accepted to do my PhD. I've been told in writing something along the lines of "You'll work for Prof. A doing ...
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68 votes
16 answers
19k views

Why did I receive a negative response from a professor when emailing about course content and prerequisites of a course I am considering taking?

I wrote the following email to a professor (I've removed any personal or specific details): Dear Prof. Last name, Hope this email finds you well. I am Name, an undergraduate in the mathematics ...
1 vote
1 answer
176 views

Getting an extra advisor late in my PhD

TLDR: what's the smoothest way of getting a professor as a third advisor in the penultimate year of my PhD without offending my current advisors? (Note: I know I am lucky and this is not a big problem,...
9 votes
2 answers
3k views

Found a mistake in advisor's paper - what should I do? [duplicate]

I was reading over some of my supervisor's old papers and I have found one from 7 years ago in which part of the analysis is fundamentally flawed which effectively undermines half of the conclusions. ...
6 votes
2 answers
453 views

What if MS advisor pad his wife's name into my conference and journal publications?

My MS advisor who is a tenured professor in a US school is padding his wife's name into my publication papers. His wife is an PhD candidate from the same department too and she didn't have any ...
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3 votes
1 answer
314 views

Postdoctoral Catch-22

I graduated with my PhD in January. In my field (biophysics) and country (US), we only have a 1 year time window to apply for fellowships. However, my advisor is sitting on the paper from my ...
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3 votes
1 answer
311 views

Confusing accusations and mixed messages with lecturer, what can I do to resolve this?

I am an undergraduate student in my final year on a Computer Science course. Every week I assist in a 2nd year (undergraduate) class that I took last year on programming. The programming class covers ...
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4 votes
4 answers
222 views

How to organize lots of assumptions/equations in a math paper? (I need to refer to them in my main theorem)

I'm writing a paper. It has a lot of lemmas that are used to prove a theorem. I put those lemmas first and then my put theorem at the end. In the lemmas, I introduce assumptions (they're displayed ...
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2 votes
3 answers
412 views

How to call colleagues who was once your professor or advisor?

After finishing my PhD in the US, I am now working in a university in an Asian country where I studied for my master. All of my colleagues are 20 years senior than me and are full professors except ...
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17 votes
11 answers
13k views

Is it impolite to not reply back during the weekend?

When someone writes to me while I am online during the weekend (a student or a colleague), is it impolite to not reply back, especially when they can see that I am online (on Mattermost for example or ...
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1 vote
3 answers
379 views

Is It Okay to Continuously Use One's Private Email Address?

I would have a question: Is it okay to use one's private email address to reply to all the university-related emails after having set up a forwarding to one's private email address - be it as a ...
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2 votes
3 answers
137 views

Cautions while writing non-specialist/lay versions of scientific articles

I would like to write engaging summaries/discussions of research papers in my field for non-specialists. These summaries/discussions would be posted on my personal website. The original article, ...
7 votes
4 answers
3k views

Appeal the grade in oral exam in Germany

I just received the grade of an oral exam and I do not satisfied with it. I want to appeal, but I am not sure if this is appropriate. Since I am in Germany, I heard that professors can give any grades ...
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7 votes
2 answers
1k views

My advisor has only met with me twice in the past year. Is this enough cause for me to change advisors?

Social Science PhD student (in the US) here. My advisor does not meet with me (met twice in a year, did not meet the entire summer, took 2 months to reply to email). I feel extremely demotivated. I ...
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1 vote
2 answers
762 views

What should I do if a Professor yells at me and a fellow student in class?

So I'm taking a storyboarding class at my college and we have a big project coming up. I've been working on it a lot and talked about the story with my professor and he seemed to really enjoy it. We'...
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5 votes
1 answer
260 views

Should I put a disclaimer on the first page of my thesis after making some corrections which are not allowed by the university?

My university doesn't let me make any corrections to my PhD thesis manuscript after defending it because all the members of the jury signed that no corrections are necessary. Not even typos. My ...
4 votes
2 answers
415 views

How do you hide your past online identity when you enter Academia? [duplicate]

I worked before as a freelancer writer where I would review some tech products (phones, websites, online services... etc) and post them on YouTube (channels which I do not control), and both my voice ...
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3 votes
1 answer
139 views

Can I resubmit an unpresented conference paper to the same conference?

I submitted a paper to a major conference last year, it was accepted, but I had to withdraw from the conference before it could be presented. There is no proceedings for this conference. I am ...
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1 vote
1 answer
394 views

Applying to a job after just accepting an offer

I just accepted an offer after the usual cycle of tenure-track applications starting in December. However, there's another job posting I'm very interested in that was just posted now for some reason(*)...
1 vote
2 answers
457 views

How to deal with advisor writing a thesis chapter for you?

How would you respond if an advisor writes a chapter of your thesis for you and asks you to rewrite what they wrote? Something seems wrong but I can't pinpoint it. It seems like a grey area. What are ...
8 votes
3 answers
1k views

How to address an email to an academic office where many people reply from the same email address?

I have been sending emails (in English) to the "visitor's program" of an institute in Germany. Initially, only one person used to reply to these emails, and I addressed this person. Recently,...
9 votes
5 answers
4k views

Should I email a group regarding issues in work they've cited?

(Preface: I'm just an undergraduate, so none of this actually matters; it just seemed an interesting case study.) About years ago, a lab published a very unexpected result (in, I should add, a ...
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1 vote
2 answers
782 views

emailing supervisor to ask about application status

I have applied for PhD programme (in Dec 2020) and informed my potential supervisor that I have completed my application. Recently (9 days ago), he asked me if I have received any communication from ...
10 votes
6 answers
4k views

Asking a faculty member at my university that I have not met(!) about his research, and about courses that deal with his specialty/my career goal?

I am an undergraduate student pursuing a double major in Computer Science B.S. and Mathematics B.S. My dream career is to work in quant. finance. However, my school does not have a dedicated ...
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0 votes
1 answer
264 views

Etiquette in Dealing with PhD offer

I've got an offer from a reputable University in the UK for a PhD in the Humanities. I've previously been in contact with the potential Supervisor. He very kindly invited me to apply but did not reply ...
15 votes
9 answers
6k views

May I use my former-yet-active email address of an institute as a contact channel in my current CV?

Since I was a master student in (the North American) X university, my email roboticist@x.edu has been still active, even though it is a couple of years that I have left that university. Now, I'm about ...
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14 votes
6 answers
6k views

Is there a bias against mentioning your name on presentation slides?

Is there some sort of unwritten rule in academia that you shouldn't mention your own name explicitly on presentation slides? I have seen this time and time again, if you cite work in the middle of the ...
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6 votes
6 answers
4k views

How should I refer to a professor as a undergrad TA?

I just got hired for a TA role as an undergrad. Normally, I would refer to a professor as Professor LastName if I'm talking to them in a "professor" capacity, or as Dr. LastName if talking ...
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2 votes
1 answer
229 views

contacting post-doc in a lab to join his research instead of his mentor

This question is unrelated to the previous one I asked earlier this week. There's a post-doc in a lab at my school who exactly fits my research interests-- as in, he is working in the exact subfield ...
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1 vote
2 answers
108 views

Reference recent paper to join group? [duplicate]

I'm in my second year at uni. There's a professor whose group I want to get into. My question relates to what's appropriate to send in a "hey can I join" email. For example, this man quite ...
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3 votes
2 answers
207 views

Is it appropriate or acceptable to thank a professor for their dissenting public opinion?

This is a question mainly in case I haven't foreseen any potential repercussions. The pandemic is a contentious issue, and a particular academic in my country has been outspoken with the same view as ...
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2 votes
2 answers
181 views

Should I always address both PhD supervisors in emails?

I am starting my PhD and have two equivalent supervisors at different universities in different cities. I am going to city A first and then later to B and so on. What is the etiquette regarding emails?...
0 votes
1 answer
72 views

Is it fine to contact a conference organizer for references to prepare for the conference?

I'm a PhD student in theoretical Physics. There will be an online conference in one subject I'm very interested in and in which I want to start doing research. I have studied a few papers on the ...
1 vote
1 answer
292 views

Europe Etiquette : Should I reply to a reply?

When asking a question to a professor, I wonder if I should reply to his answer if I have no other questions with "Thank you for your kind answer professor". I guess this is the polite thing ...
4 votes
2 answers
267 views

How Long Should I Wait After a "I’ll be in touch soon" reply, to follow Up?

After writing to a potential postdoc advisor in the US, I got replied like; "... will follow up soon. .................... ...new project is matching with your profile. .................... ...
0 votes
1 answer
124 views

Guide for Undergraduate Research (trying to find a PDF document) [closed]

Some time ago, a friend showed to me a 3-4 page guide for undergraduate research, which was really good. However, now I am not able to find it online anymore (and do not know anymore, who showed me ...
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2 votes
1 answer
261 views

How early should I start asking professors for a summer position?

I am a high school student and have several professors at colleges nearby who are conducting research I find very interesting. I am going to ask them to consider letting me work under them during the ...
11 votes
3 answers
1k views

How to deal with incommunicable co-author

The background: In the grand area of Mathematics in which I do research, there is a famous Professor, let us call him 'A', who started a joint project with another younger colleague, let us call him '...
4 votes
1 answer
325 views

Our final exam has us work in pairs. I am struggling with personal issues and worried about being able to pull my weight. Should I ask to work alone?

I am an undergrad about to graduate this month. I've been dealing with post-traumatic stress and severe depression for almost two years now. This time of year is especially difficult for me due to ...
-1 votes
2 answers
126 views

Describing remarkable extra jobs done in coursework in CV because of teacher's incompetence, in a professional manner?

Last year in the course Computer Networking, the teacher invented a relatively creative course lab to replace the legacy Wireshark labs from UMass, to let us write programs implementing some ...
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1 vote
0 answers
56 views

At what stage of the selection process for a faculty position should I ask for references from colleagues?

I'm second year faculty in my first position (practitioner/accounting). It is in a small business school. I am treated very well. However, a position has opened up at my alma mater. I am qualified, ...
22 votes
8 answers
8k views

Is it considered offensive to address one's seniors by name in the US?

In my country (India), there are several implicit norms that need to be followed by almost every one. Among all, an important norm is that juniors does not address their seniors by name. It happens in ...
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0 votes
1 answer
107 views

What is the appropriate salutation for non-technical university staff in India? [closed]

There are issues in my living quarters provided by my university and I need to write a letter to the responding authority. The authority is a non-teaching staff. As a research scholar, how should I ...
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1 vote
2 answers
161 views

Getting reference letter from professors whom I took their class-should I make any impression except my grade?

I am a master (international)student in Germany, I will apply Phd in Canada or US. There will be a gap year between my graduation year and entrance year. Now my plan to get reference letter is as ...
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3 votes
1 answer
398 views

Should I ask my professor giving a lecture to switch languages?

I am an international student in a German university. I have participated in an online seminar (in English),in which lecture notes are given. There are lectures in my university discussing the notes ...
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3 votes
1 answer
175 views

Is it possible to remotely engage in a side project with a postdoc in order to gain experience?

I'm a PhD student in theoretical Physics. Recently I was watching a lecture and the professor told a story that as a PhD student he used to engage in side projects with postdocs in order to get more ...
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10 votes
1 answer
962 views

Is it a misuse of school resources to use school accounts for non-school work?

I work as a public school teacher. Due to a lack of current textbooks in my niche subject area, I am working on writing my own textbook which I hope to publish next year. In the meantime, and ...
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