Questions tagged [etiquette]

The customary code of polite behavior amongst the academic world.

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4
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6answers
988 views

Is this way of writing e-mails to professors asking for funded PhD positions to work under their supervision good?

I am a person in an Asian country who plans to write to professors in Europe for a PhD position in Math for the session of 2022. I know Europe has a lot of countries and is certainly not a uniform ...
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3answers
412 views

MathSciNet is apparently refusing to index my paper. Has this happened to anyone?

Over 6 months ago, I published a paper in a journal that is on MathSciNet's journal list, and has been for a long time. It's not the Annals, but it's a solid and reputable journal. My paper is in ...
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2answers
358 views

How to handle a seriously unresponsive journal?

I have submitted a paper to a journal that says the time to first decision is generally X months, and that there are strict deadlines for reviewers to complete their review. After X months were up, I ...
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0answers
69 views

What to use to denote numbered list with hierarchy in Academia (ie. numerals, alphabets, roman numerals) [closed]

Perhaps I'm missing the right search words/terms. I recall there was a way to use a numbered list and how to structure it's hierarchy but can't seem to find the recommended way on the internet. How ...
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2answers
232 views

Is it OK to call an editor by her first name when she addresses me by first name? [duplicate]

I sent an edited volume proposal to a series editor, and she replied, starting her email with: "Dear [my first name] (if I may?)". She also signed with her first name. I'm fine with first-...
6
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1answer
243 views

Is it appropriate and/or reasonable to ask for period leave to a potential PhD advisor?

I'm a female undergraduate student applying to graduate school in the US this year, and I am in the process of contacting potential PhD advisors to enquire about positions in their labs, the nature of ...
3
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2answers
410 views

Is it acceptable to directly email the Editor-in-Chief if the editorial staff are not responding?

I have submitted a paper to a journal that says the time to first decision is generally X months, and that there are strict deadlines for reviewers to complete their review. After X months were up, I ...
7
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2answers
434 views

How do I tactfully deal with fellow students who provide low-quality answers to my questions (which dissuades instructors from answering)?

My sister's studying at a UK university remotely because of COVID. Each course has an internal online Q&A forum for students to ask questions, and instructors or students to answer. I don't want ...
3
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1answer
92 views

Mentioning location of paper submission while under review [duplicate]

I just submitted my first paper to a rather prestigious conference/journal (“XYZ”) as an undergrad. I’m currently applying to jobs, so I’d like to mention “the paper is under review for XYZ”. However, ...
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2answers
985 views

Reply to desk rejection? [closed]

I recently got a desk rejection for a paper submitted to a journal. It was about as generic as a desk rejection form response can get: an "outside the scope of this journal" response; no ...
3
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1answer
129 views

If I have a suggestion in general or would like to suggest a modification or an alternative use, can I email directly to the correspondent?

With the availability of journal articles and online technology, how can I suggest an alternative use or a modification to the method reported on a webpage or journal article? The obvious route is ...
3
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1answer
299 views

Is Stealing Ideas Common in Academia? Should I be Worried About Potential Theft? [duplicate]

I am attending my first conference this week, and yesterday I attended a poster session and stopped by one that belonged to a lab manager of a lab quite similar to mine. I am also a lab manager, and ...
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1answer
122 views

Is it appropriate to ask for both potential PhD and reference letter?

I'll be applying for PhD positions in the UK in the coming fall, and have only a small pool (5-6 professors) whom I can sensibly ask for reference letters from. Some of these professors are in a field ...
2
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1answer
95 views

I asked one author for a resource related to their paper - is it okay to also ask a coauthor?

I recently communicated with an author asking for some resources related to their research paper. He responded to the mail and the response contains: Appreciation for the interest. Resource may be ...
1
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1answer
113 views

Is thanking email recommended after a response from author? [duplicate]

Suppose I read a research paper and contacted the author for a resource through email. The author responded to the email. I have no further queries or requests to ask the author. In such context, do I ...
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6answers
2k views

Proper salutation in email for requesting a resource [duplicate]

Suppose I read a research paper and write an email to the authors, requesting some resource or asking a doubt. I know the email address and author's name from research paper. What is the proper ...
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3answers
2k views

How should I ask for professional help over a problem at which I am stuck?

So here is the issue. In my masters project, I have worked on a problem and am hopelessly stuck on a mathematical equation that I cannot solve. I am a non-math student who uses math as a tool. I have ...
3
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1answer
124 views

Is this a correct way to look for one online collaboration in this situation?

I'm a PhD student working in theoretical and mathematical Physics. I'm particularly interested in one subject and would like to do research on it. By now I have studied some relevant papers on the ...
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6answers
5k views

Can I use a fake email address for asking simple questions to experts?

I am a postdoc in math. From time to time, I have some simple questions, which I believe most graduate students know in their field. So, I email specialists to ask them. I sometimes noticed that ...
1
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1answer
93 views

Interview Follow-Up Email Etiquette

I am writing a follow-up thank-you email for a teaching position that I interviewed for at a place where I am an adjunct. If I have had a (good) idea based on something the committee discussed, can I ...
11
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1answer
1k views

Is it considered bad if a student replies late to a professor?

We know that professors are busy, and more often than not we (students) do not receive quick replies from them. However, the tables have turned (sadly, and just once). This summer, I'm working on some ...
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2answers
365 views

Is it appropriate to call a research professor by phone or to email one of his postdoctoral assistants if he doesn't reply to emails?

I've just completed the first year of a biological sciences PhD program and I still haven't chosen a lab for my doctoral studies since 3 of the labs I rotated in were not good fits and another had ...
3
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1answer
161 views

Telling supervisor we need to wait before publishing

I am a PhD student and my supervisor absolutely wants me to publish an article with results from my master's thesis (done 2 years ago). I started writing the paper, but the more I write, the more I ...
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2answers
2k views

Ethics of asking a colleague for a citation

A colleague scholar was an editor for my latest published article, in which I heavily used her work and cited it. She then sent me one of her papers, so I could review it informally and give her my ...
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4answers
4k views

As a new faculty, should I attend students' thesis defense in my department but not in my field?

I am a new assistant professor. My department is very weird — a combination of very different fields. An associate professor sent out invitations for her students' dissertation defense to all the ...
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2answers
1k views

Should I correct grammatically incorrect quotes when using them in a paper? [duplicate]

As a researcher, I often need to quote from the previous authors. Sometimes, it happens that there are spelling mistakes in the part I want to quote. I treat this as a human error and write the ...
0
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1answer
232 views

Role of small talk in academia

Small talk in the title refer to the small questions or words that are culturally used in preserving and maintaining relations among people. The normal small talk are as follows How are you? How is ...
0
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1answer
107 views

How should I interpret a book editor not responding to me after accepting my chapter proposal?

I had a detailed chapter proposal accepted about five weeks ago for a collection of critical essays in my field, edited by a retired professor who has been prolific in publishing while retired. In the ...
2
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2answers
306 views

How should I talk to professor if I have been absent from project for weeks due to mental health issues?

I am an undergraduate student. Four weeks earlier my professor asked me to work with him on a literature survey project. He asked me to update him every week about the status of the project. The ...
2
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1answer
161 views

Research article inspired by a question on MSE?

This question has been migrated from the MSE. I am writing a short research article that was inspired by a question posted on the Mathematics Stack Exchange. Is mentioning this in the article viewed ...
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0answers
101 views

PhD length in Canada

I was wondering how long does it usually take to finish a PhD in Canada? (social sciences/studying full time).
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1answer
204 views

Contacting potential advisors before applying to graduate program - PURE MATH

I have seen a few similar questions, but the answers are not usually specific enough to math, and it seems this is one of those things which varies heavily based on field. In many math programs, the ...
15
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4answers
6k views

Getting married abroad on August 21st, job begins on August 23rd. What do I do?

I just completed my Ph.D. and have recently been offered a lecturer position in a university. The first day of classes is on August 23rd, and I am getting married abroad in Europe on August 21st. The ...
2
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1answer
270 views

Is it rude to forward an email to someone left out of the email?

I've emailed a professor/TA and cced my peers or also a different professor/TA and cced another professor/TA. However, sometimes I get emailed back only to my email, not the person cced, would it be ...
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1answer
192 views

What would be the correct response if a teacher gives you their own answer without explaining or giving any indication that you are wrong?

It's not the first time that it has happened to me, but I think many times, tons of times. I'm a bachelor's student with Physics as the major. Let me tell you about today's incident: So we were taking ...
2
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2answers
330 views

Solliciting letter of recommendation from student for tenure package

A colleague of mine in a US institution included letters from some of his (undergraduate) research assistants in his tenure package / dossier. I was wondering If such practice was common, What should ...
2
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0answers
96 views

How can I appropriately call my professor? [duplicate]

I'm an undergraduate student in a research group. I'm a little bit confused about how can I call my professor appropriately. The graduate students in the group just call him by his name, but I think ...
3
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3answers
261 views

Asking about funding when you've already been told you'll be funded

Disclaimer : Please consider I'm in Europe, and this is for European funding I've been accepted to do my PhD. I've been told in writing something along the lines of "You'll work for Prof. A doing ...
68
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16answers
18k views

Why did I receive a negative response from a professor when emailing about course content and prerequisites of a course I am considering taking?

I wrote the following email to a professor (I've removed any personal or specific details): Dear Prof. Last name, Hope this email finds you well. I am Name, an undergraduate in the mathematics ...
1
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1answer
155 views

Getting an extra advisor late in my PhD

TLDR: what's the smoothest way of getting a professor as a third advisor in the penultimate year of my PhD without offending my current advisors? (Note: I know I am lucky and this is not a big problem,...
9
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2answers
3k views

Found a mistake in advisor's paper - what should I do? [duplicate]

I was reading over some of my supervisor's old papers and I have found one from 7 years ago in which part of the analysis is fundamentally flawed which effectively undermines half of the conclusions. ...
4
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1answer
255 views

What if MS advisor pad his wife's name into my conference and journal publications?

My MS advisor who is a tenured professor in a US school is padding his wife's name into my publication papers. His wife is an PhD candidate from the same department too and she didn't have any ...
3
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1answer
311 views

Postdoctoral Catch-22

I graduated with my PhD in January. In my field (biophysics) and country (US), we only have a 1 year time window to apply for fellowships. However, my advisor is sitting on the paper from my ...
3
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1answer
271 views

Confusing accusations and mixed messages with lecturer, what can I do to resolve this?

I am an undergraduate student in my final year on a Computer Science course. Every week I assist in a 2nd year (undergraduate) class that I took last year on programming. The programming class covers ...
4
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4answers
176 views

How to organize lots of assumptions/equations in a math paper? (I need to refer to them in my main theorem)

I'm writing a paper. It has a lot of lemmas that are used to prove a theorem. I put those lemmas first and then my put theorem at the end. In the lemmas, I introduce assumptions (they're displayed ...
2
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3answers
325 views

How to call colleagues who was once your professor or advisor?

After finishing my PhD in the US, I am now working in a university in an Asian country where I studied for my master. All of my colleagues are 20 years senior than me and are full professors except ...
17
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11answers
12k views

Is it impolite to not reply back during the weekend?

When someone writes to me while I am online during the weekend (a student or a colleague), is it impolite to not reply back, especially when they can see that I am online (on Mattermost for example or ...
1
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3answers
305 views

Is It Okay to Continuously Use One's Private Email Address?

I would have a question: Is it okay to use one's private email address to reply to all the university-related emails after having set up a forwarding to one's private email address - be it as a ...
2
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3answers
131 views

Cautions while writing non-specialist/lay versions of scientific articles

I would like to write engaging summaries/discussions of research papers in my field for non-specialists. These summaries/discussions would be posted on my personal website. The original article, ...
7
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4answers
3k views

Appeal the grade in oral exam in Germany

I just received the grade of an oral exam and I do not satisfied with it. I want to appeal, but I am not sure if this is appropriate. Since I am in Germany, I heard that professors can give any grades ...

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