Questions tagged [etiquette]

The customary code of polite behavior amongst the academic world.

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10
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3answers
820 views

How to deal with unbalanced collaborations?

As a postdoc in a theoretical STEM field, I have had many wonderful collaborations where all authors contribute non-trivially to the final product. However, there was also many "unbalanced" ...
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4answers
3k views

How do I differentiate between addressing two professors with the same last name?

I am currently taking an online course (at a university in the US) in which once a week I am in the same virtual meeting room as two professors, one male and one female, with the same last name. I am ...
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1answer
63 views

Dropping a co-convener from the list?

I propose a session every year in an International conference in USA with 3 more co-conveners and maximum 4 are allowed including me. I am thinking to drop one of them in this year and assign a new ...
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6answers
7k views

Is it acceptable to email an author to ask for a copy of his book that is currently out of print?

(Apologies if this isn't the place to ask, as I'm not a college student or independent researcher). I am a secondary school student in Ireland currently working on a large project for a history class ...
3
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3answers
335 views

Is it impolite to not to respond to professors' replying email asap?

I emailed to a professor about a research question. In most cases I reply to them asap. In some scenarios I think I cannot do this asap because: He asked me a very difficult question that takes a ...
1
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1answer
80 views

How to talk to previous lab members when applying to a postdoc?

I hear that it's common to talk with previous lab members before accepting a postdoc position. I was wandering what is the best way to approach these conversations. Should I let the professor know ...
0
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1answer
98 views

Appropriate response to fellowship award notice via email

I received an email notifying that my colleague and I have been awarded a fellowship, sent by an administrator but signed by the director of the programme which is a professor. The institution in ...
2
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1answer
242 views

Thanking administrators for bulk information email

I have recently started to communicate with scholars and administrators at an American institution (I myself am based in Europe) as part of a fellowship program. I have since then received several ...
1
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0answers
98 views

How often should I chat or exchange messages/emails with my previous advisor? [closed]

For example, it will be really awkward if I never chat with my common friends for a year, and then asking for help when I need it. A lot of people here on ASE has been suggesting that we should treat ...
-1
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1answer
50 views

What to fill in “Company/Occupation” form for seminars while not being affiliated yet?

Oftentimes it happens that you want to attend a conference/seminar while in the middle of job switch or search. In that case, you don't have an affiliation (university or company) yet. In that case, ...
0
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1answer
114 views

When should I send a reminder email for recommendation letter?

I am asking this professor about whether he can write me a recommendation letter for PhD application. I sent the email on Wednesday morning. Should I wait more or should I send him a reminder email ...
1
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1answer
105 views

What is the etiquette in using honorary names in the title of North American professors?

Academic titles of many professors in U.S. (and maybe in Canada) include one or more honorary names the samples of which are be Jean-Lou Chameau Professor of X and Thomas E. and Doris Everhart ...
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0answers
96 views

What is a good way to deal with non responsive Proffessors? [duplicate]

I am not currently in academia but trying to get into. For this reason I put myself in contact with professors, and I am trying to finish an undergrad project with one, as well as having a ...
1
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1answer
152 views

Is it weird to ask a professor you don't know if your potential project is already being worked on?

I am a graduate student in physics who has an idea for a project which I believe to be sound. It is outside my advisor's area of expertise, but I am reasonably familiar with the field. My main concern ...
2
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1answer
236 views

PhD student I am working with as an undergrad may pursue something similar to what my senior thesis is on, is this a conflict of interest?

I began researching for my thesis on subject X several months ago, and the thesis program is starting in a few weeks. I did not tell the grad student at the old uni about this yet - because originally ...
5
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0answers
167 views

How to cold email multiple faculty members to propose a collaboration?

I am currently looking at an advertised postdoctoral fellowship (in the US if that matters), where it is stated that the topic of the research proposal should be discussed with faculty members before ...
3
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1answer
278 views

Is it appropriate to address a PhD holder as “doctor” (without name)?

In the US and Canada, I addressed my lecturers and instructors as "Professor X", "Dr. X", "Mr. X", or "Ms. X" (depending on their formal education and academic ...
37
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11answers
14k views

Was my student being disrespectful by using shouting language in her email to me?

I have a PhD in statistics and teach statistics for humanities students in a university. One week before the start of the semester I posted all the required information regarding the course textbook, ...
29
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5answers
10k views

How should I address my two supervisors (one man, one woman) in an email?

I am currently doing a PhD. My professor, which is my first supervisor, is a man. My second supervisor is a woman and works for my first supervisor. The etiquette and the courtesy, at least in my ...
2
votes
1answer
311 views

Should one disclose “red flags” when contacting a potential supervisor?

If one has a "red flag" in their history (in terms of non-academic issues), is it best to disclose it to a potential supervisor? This can apply to any type of situation (a conflict with a ...
2
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2answers
260 views

How to follow up with a master's advisor who abandoned me?

I was recently awarded my master's degree. This was a very difficult process since my master's thesis advisor completely abandoned me halfway through. She literally did not answer my e-mails . No -one ...
1
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2answers
122 views

Is it appropriate to informally address my supervisor in the thesis acknowledgements?

All of the acknowledgment examples I have read online address the supervisor with formal title and full name (i.e. Prof WhatNot). In my case, I'd rather use the first name only ("nickname" ...
-3
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1answer
281 views

Is it perceived poorly if a young master's student dates an undergraduate or occasionally attends a college party?

Someone mentioned that grad students who dated undergraduates are looked down upon and not invited to events. So, in your experience, are the younger grad/masters students (22-24?) who have dated ...
1
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1answer
101 views

ambiguity about informal postdoc offer

I am concerned that an email I sent can be interpreted as an (informal) acceptance of a postdoc offer. The email was in response to a PI who emailed saying that he hoped to have an official offer out ...
42
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4answers
6k views

Is it appreciated to contact old phd advisors with updates on what you have been doing?

I did my Ph.D. 2 years ago. After that, I moved into the industry where I am now working in a similar field. I like to think that they would be happy to get a mail every now and then on what I have ...
2
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2answers
172 views

What is the correct way to write a follow-up email in case the first one ended up in spam folder?

It's been several weeks that I sent an email regarding to an open call for a position. The position is advertised in a personal webpage with the message "[...] suitable candidates feel free to ...
2
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2answers
228 views

How serious of a mistake it is to accidentally addressed a grad school admissions director as Miss instead of Ms?

I am applying to a grad school in the US and I am asking application questions through emails. In one of the emails, I accidentally addressed the admissions director as Miss, even though the title of ...
13
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3answers
2k views

Asking questions/sending note to the three authors of a paper in economics, three personalized letters?

A famous paper has three coauthors. I wrote a note regarding that paper and want to get some feedback from them. Shall I send the note and my questions in one email to the three authors together (with ...
6
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2answers
295 views

Someone asked me for advice on their paper a few months ago. I pointed out an error. I received no reply. What should I do?

A few months ago, a PhD student I had never met sent me an email asking me for advice about their paper. I have written papers on related topics and apparently I answered a question of theirs on the ...
43
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5answers
6k views

How to deal with overly helpful co-advisor?

I have 3 advisors; two are great (main prof and a daily advisor) and one ('Jill') is not. Jill invited herself to my advisor team after coming back to work from a long medical leave and she's ready to ...
3
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2answers
159 views

Is it acceptable to ask for a first review midway through the review process?

I have written a paper on COVID-19 with data that goes up to the 31st of July. I would say that the interest in this paper will reduce significantly as time goes on. I submitted the paper to a fast-...
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1answer
238 views

How would most professors feel and/or react if they recognized that a post here (or on any similar forum) was about them? [closed]

Obviously, the purpose of this forum is to ask questions relating to academia, but I've been wondering how most professors would feel if they recognized that a post was about them (assuming that the ...
-5
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1answer
200 views

How late is too late to reply to a professor's email? [duplicate]

I decided to make a separate post for this question, though I've mentioned it in other posts. A couple of weeks ago, I emailed a professor at another university about advising me, and I also brought ...
-1
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1answer
136 views

How could one build connections with professors at a potential graduate program? [duplicate]

I emailed the director of a graduate program I'm planning on applying to, and while the program isn't accepting a new cohort of students until next year, they suggested that I reach out to other ...
8
votes
7answers
6k views

Is it a bad idea to ask professors questions weeks before the class starts?

I am a graduate student, and my fall classes start in a few weeks. I have already began reading the textbook for one class, and I have come across 1 or 2 things that I couldn't figure out. It's not ...
5
votes
2answers
358 views

Is it acceptable to leave an adjunct teaching position 10 days before classes begin?

I have just very recently accepted a full-time teaching position at a reputable college (hooray!). I've been employed as an adjunct the last several years with courses assigned to me generally well ...
4
votes
2answers
257 views

How do I diplomatically tell my collaborators that I've accepted a different postdoc position?

I wrote a 20+ page postdoc grant last year and was rejected, but decided to revise and re-apply with the same collaborators. I am probably days away from it being ready to re-submit, with slightly ...
1
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1answer
101 views

Would it be alright to break down the Acknowledgements into sections?

Would it be alright to break down the acknowledgements of a thesis into a few small sections with individual section headings? For example: Academic and Professional Acknowledgements Personal ...
2
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2answers
164 views

Is it okay to ask a professor what they expect in a grad student for a research assistantship position?

I'm joining a grad school for a research-oriented Masters in CS in Germany, early next year. There's a professor whose research interests me, but I certainly don't know enough currently to contribute ...
11
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11answers
10k views

How to show special respect to a famous PhD advisor?

I am about to enter a 3-year PhD. Neither my bachelor’s nor my master’s were research-oriented nor very typical for my field, and I had to find a potential supervisor on my own. Due to my background, ...
3
votes
4answers
358 views

What should we do when an abstract gets accepted for a conference, but the material is not ready?

Recently, my team's abstract was accepted for a poster presentation at a conference. The abstract submitted is not a complete work. Over time, we still don't have the desired results that are worth ...
42
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7answers
7k views

Is it inappropriate to ask department staff for syllabi previously used for courses I am to teach in upcoming year?

I've been hired to teach two courses as an adjunct professor in the US (my first time teaching). I would like to review syllabi previously used for these courses, simply to inform my thinking on these ...
22
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7answers
5k views

Is it fine to exclude an email salutation for short messages?

I've had a habit of always starting with "Dear Prof. X" but have noticed professors sometimes drop the header past the first reply. For shorter emails, is it polite to omit these formalities ...
1
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1answer
104 views

How should I thank mentors that I connect with via the Internet?

I am an incoming undergraduate student, and I have reached out to people who are currently pursuing/once pursued the field that I'm interested in (it's physics if it matters), via the Internet. Most ...
3
votes
1answer
135 views

Accepted behaviour while working in international collaborations

How is getting-job-done outlook perceived in different parts of the academic world? In some parts of physics, I know a person who goes forward and suggests times and dates for meeting up for the ...
2
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2answers
215 views

Should I provide a useful update to a professor currently grieving a parent?

I am a PhD student working with a professor I do not know very well, as a proposed supervisor, on several postdoctoral applications. The professor's mother passed away several weeks ago. Since that ...
13
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9answers
4k views

How to appropriately email a researcher to ask for details about their paper?

Often when I am reading a newly published article, I will encounter some points that are difficult to understand. For example, some details of the methodology that I think the authors did not explain ...
3
votes
1answer
176 views

What to do about a citation that may be wrong

I am writing a paper and I needed to cite some fact. I had difficulties finding something that I could cite. I have found a paper that also cites this fact and they cite some other paper without ...
7
votes
1answer
192 views

Can I start such a contact with one researcher that does not know me in one online conference? [duplicate]

I have a major in Mathematics and a masters in Physics and am currently starting my PhD in Physics. Since I've started my masters I am very interested in one particular research field. The main ...
1
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0answers
53 views

How do I politely and concisely ask for an external reference? And how long should I wait on a non-response before moving on?

For two fellowship applications, I need to ask an external referee, so an academic I don't know or don't know well, to independently evaluate my research proposal and background. I'm working on ...

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