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Questions tagged [etiquette]

The customary code of polite behavior amongst the academic world.

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5 votes
2 answers
540 views

Contacting a professor of an ancient language I translated poems to

I am a high school sophomore and have been studying Sanskrit for 6 years. Recently I started studying Pali (similar to Sanskrit) and translated some classical English poems. I am in India, and luckily ...
9 votes
8 answers
8k views

What title should I use to greet both a professor and an associate professor in an email?

I am wondering how to write email to both a professor and an assistant professor in the same email. Shall I use "Dear Professor … and …" or "Dear Professor … and Assistant Professor … &...
2 votes
1 answer
309 views

Getting research award and then ghosted?

I am being offered a research award at a university in a western europe country, and it's a quite known one as well in that country (well you can say in Europe as well). The research award is not from ...
34 votes
6 answers
51k views

Is it common to refer to someone as "Prof. Dr. [LastName]"?

I have generally only heard people refer to professors as either "Dr. Smith" or "Prof. Smith". However, I received an email that referred to the keynote speakers at a conference as "Prof. Dr. Smith". ...
20 votes
9 answers
68k views

By what title should I greet assistant and associate professors in emails and letters?

By what title should I greet assistant and associate professors in emails and letters? I study in the UK and for post-doctorands up to senior lectures one uses "Dear Dr. X", but for professors one ...
6 votes
1 answer
6k views

Is it okay for a potential advisor to call a post-doc "pretentious"?

I have been in contact with a professor since October last year about a post-doc position. We had three meetings so far. The first one to get to know each other better and to establish the project's ...
0 votes
1 answer
167 views

How To Handle Asynchronous Multiple Faculty Job Offers [duplicate]

I've seen a few threads about handling simultaneous offers How do people get simultaneous offers? How to negotiate multiple tenure-track offers But what about potential job offers that may materialize ...
5 votes
2 answers
230 views

What is the correct `seminar etiquette'? [closed]

I'm a new PhD student studying AI and I've never attended seminars before. When I attend the seminars held within my lab (a lab member presents a paper) now, I have a lot of questions about the ...
27 votes
14 answers
14k views

Is putting a silly name on a diploma a bad idea?

I will soon be finishing my undergraduate degree. My university has requested my "preferred name" to display on the diploma. I think it would be funny to submit "[my name], King of the ...
0 votes
0 answers
35 views

Seeking Advice on Requesting Professor's Help for Internship Opportunities

I'm currently an undergraduate student in a condensed matter physics research group at a mid-tier college, actively seeking internship opportunities. Despite having interviewed with a notable company, ...
2 votes
3 answers
993 views

Informing my potential PhD supervisor about an offer from another PhD program

Last year, I reached out to several potential PhD advisers as I prepare for my PhD applications. One of the potential supervisors (let's call him supervisor A) with ties to the industry responded and ...
3 votes
1 answer
210 views

How do I handle a conflict with my former mentor about a potential paper correction?

During my postdoc, I published two research papers as the first author, with my mentor (a Professor at an Ivy League institution) as the corresponding/senior author. Months after publishing the papers,...
13 votes
8 answers
5k views

Is it acceptable to email a professor about an article they wrote years ago?

I'm an undergraduate from a non-academic background. I have a personal interest in researching about some ethnic minorities, and came across a Routledge Handbook that focuses on that topic. The author ...
21 votes
3 answers
8k views

Should you mention previous rejections when resubmitting a paper? What is common practice?

You submit a manuscript to journal A. The paper is rejected, either with a short dismissal ("not good enough for this journal") or with a longer rebuttal from the referees. You wish to resubmit it to ...
3 votes
3 answers
3k views

Withdrawal of Acceptance for Postdoctoral Position

I am a PhD student in mathematics in the US, scheduled to graduate this year. Last fall, I applied for postdoc positions. My situation is a bit complicated: in late January, I was offered a postdoc ...
2 votes
2 answers
132 views

Does my contribution to an editorial project merit a more formal acknowledgment?

For the past several years, I've worked remotely and without pay in an archive in order to assist a colleague (who has actually left academia) with a book project. The project consists of compiling an ...
1 vote
3 answers
120 views

Reaching back out to PIs of interest to inquire about PhD application status

I'm a senior undergraduate student awaiting (physics) PhD program application decisions. I spent a chunk of last summer writing to and, occasionally, informally interviewing with PIs of interest, and ...
1 vote
1 answer
152 views

Is it okay to contact members of a lab before applying to a position?

There is a certain permanent position recently advertised at a lab that I'm interested in. The application consists of submitting a number of documents (CV, project, etc.) online, which will be ...
4 votes
1 answer
385 views

Is it unethical to not disclose relationship when applying to same group

My girlfriend and I are applying to the same PhD program and are interested in the same group. The group is quite small and it is likely that we will be working together a lot, I am unsure if ...
5 votes
4 answers
3k views

What is the etiquette for applying for multiple PhDs?

I have applied to 6 funded PhD projects in fairly broad areas. I had an interview for the first one just over a week ago and it didn’t feel like it wen’t well and I never heard back from them. The ...
4 votes
1 answer
294 views

What's the etiquette for following up on academic contacts?

It's happened a few times to me that I met a professor or researcher at an informal event, we had a good conversation, and they offered "help," as in "if you need any help, just shoot me an e-mail" or ...
-2 votes
2 answers
93 views

A question about choosing LORs in a particular case

I know that the topic of letters of recommendation is already a topic in this community and I have read many posts about it, but it seems to be a topic that never ends up raising new questions. Here I ...
3 votes
1 answer
206 views

Submit to journal and poster session at conference simultaneously in social science

In social science are you allowed to submit to a journal and conference (poster session) at the same time? The conference I'm looking at does not indicate that you can't post your results elsewhere, ...
16 votes
5 answers
12k views

I reviewed a paper that was rejected, and the authors have posted the paper online without corrections. Do I intervene?

I wrote a thorough review that included many suggestions for improving the methodology, and criticisms of their analysis. Initially, the main problem with the paper was that the authors only reported ...
6 votes
6 answers
2k views

IP protection when showing preprint work

This question is in line with What is an effective way to copyright my teaching material? but about preprint work, not course material. I produced a huge original database during a COVID break (sans ...
5 votes
1 answer
206 views

Can I submit to a high school journal and "real" journal at the same time?

I'm a high school student that did some research in Social Science. My research is novel enough that I think that I have a chance of getting published in a "real" journal with an impact ...
12 votes
2 answers
2k views

I made an inappropriate joke in my class. Should I apologize or just let it be? [duplicate]

I am teaching introductory calculus, physics and programming to engineering students at a local college. Yesterday, at the end of a long day which involved a lot of programming, I ended up making a ...
0 votes
0 answers
31 views

Inclusion of a Personal Photo in Academic CVs: Appropriate or Not? [duplicate]

I'm in the process of refining my curriculum vitae (CV) for academic purposes, and I'm contemplating whether to include a personal photograph. This decision seems to vary greatly across different ...
2 votes
2 answers
329 views

Having a relationship with one my students as TA? [duplicate]

I'm a teaching assistant and the semester is almost over. I might be a TA next semester too. I like one of my students, but I think it's not professional to tell her. Is it wrong to ask her out, or ...
0 votes
1 answer
149 views

Can I just phone an editor if he never answered back via email?

Last year, I submitted a book manuscript to Springer. The academic editor told me that it looked great and that he would send it for peer review and would contact me in due course. Both the publisher ...
8 votes
7 answers
5k views

How do I cite personal observations of what people generally believe about a topic?

I am trying to figure out how to cite what the general "word on the street" is regarding a certain topic within a scientific paper. As a researcher, I have noticed there are a number of ...
3 votes
8 answers
1k views

Unprofessional hiring committee?

I recently interviewed for a TT position and had a mostly positive campus experience. At the end of my interview, when it was my turn to pose questions to the hiring committee, I asked what they ...
20 votes
5 answers
5k views

The registrar's office requested me to raise the cap of my courses

I work for a small private college and today I received an e-mail from the registrar's office requesting me to raise the cap of two courses that I will be teaching in the spring since there are a few ...
3 votes
2 answers
294 views

Etiquette regarding mathematical writing

This is a question about etiquette regarding writing mathematical papers, but I feel like this venue is more appropriate than MathOverflow (though I could be mistaken). The question is as follows: If ...
12 votes
2 answers
5k views

Is it academically correct to name your own theorems?

I get a repeated feeling of insecurity when I write an article that needs to contain hierarchical organizations among its theorems. It isn't uncommon that one article contains a few important theorems ...
54 votes
6 answers
11k views

Visit to a different university - is it OK to bring my girlfriend along?

I am a PhD student, and I was recently invited to visit a university which happens to be at a very attractive touristic location. It goes without saying that the purpose of the visit is purely ...
2 votes
1 answer
121 views

How would you characterize or cite common social media posts?

I am investigating a complaint that comes up on social media "often" for a particular institution. The complaint is about a particular type of bad interaction with the institution. I could ...
26 votes
4 answers
3k views

Is it appropriate as a referee to contact an author after the editor rejected the manuscript?

This is related to this question, but it is more a special case of it. I reviewed a manuscript, which was submitted to a reputable traditional journal. The journal has a single-blind review system. I ...
19 votes
4 answers
936 views

What should be included in a departmental email policy?

I receive about 10k emails per year and send about 2-3k. In my department (the sphere I can influence) there are those who almost never respond and those who respond as soon as I have hit the send ...
2 votes
1 answer
408 views

Cancelled PhD Study ended my career plans

I work as an R&D engineer in the Automotive industry. In 2018 My Supervisor(boss) approved my application for a PhD program based on a 5-year distance learning model, with a UK-based University. I ...
0 votes
1 answer
131 views

What should I do with the postdoc verbal offers if I'm strongly inclined to one option?

I am a international student who is in the midst of a US postdoctoral job search. I have two potential lab options, lab A and B, both of which I have interviewed with and received positive indications ...
3 votes
3 answers
368 views

Ask about political climate at a department during a job interview?

I am on the job market this year, and one of the main things I'm looking for is a good department culture fit. Naturally, the political views of the department and its members plays a role in this, ...
11 votes
4 answers
6k views

Wearing academic dress (gown) after I left the university

I wore a gown to attend graduation and other formal events when I studied at a UK university. I still keep that gown but I'm not in academia for years. Under what situation would it still be useful? ...
10 votes
6 answers
6k views

A potential postdoc PI contacted my Ph.D. advisor without asking me for the contact info. Is this common?

I'm a recent Ph.D. graduate looking for a postdoc opportunity in the US. I recently interviewed with my potential PI, and at the end he said we will discuss later. A week or two after the interview, ...
5 votes
4 answers
2k views

Etiquette for reaching out to previous students of advisor

I have a question that isn't immediately relevant to me, and I'm not sure will be important in the future as I am quite happy with my situation. It is however something I have thought about at length ...
13 votes
5 answers
5k views

What to do when a senior co-author is very disrespectful?

I am a researcher and professional in the social science field, writing a paper in the field of Computer Science together with CS colleagues to be submitted to an interdisciplinary journal, which is ...
1 vote
0 answers
123 views

When a paper has multiple corresponding authors, how should one respond to interview requests by media?

I've got two stories, one old and one recent. I'll start with the old one. The paper has three authors, all corresponding. The first author was a senior postdoc who came up with the idea and did all ...
6 votes
3 answers
2k views

Contacting Department about a Job (UK)

I keep hearing that in the UK, it's a positive thing to get in touch with the department during the application process to show you're really interested. Is this true? (I've read that in the US this ...
73 votes
10 answers
7k views

Should academic papers necessarily carry a sober tone?

I was reading this paper titled "Optimal Symmetric Rendezvous Search on Three Locations." While talking about the history of search problems, the author mentions the following anecdote in passing. ...
3 votes
2 answers
2k views

Would it be possible to work as part-time staff in a university research lab?

I was wondering if it's usual(or even possible) to work in a research lab as part-time staff. I would love to just apply for a full-time position, but I cannot leave my current job due to an education ...

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