Questions tagged [etiquette]

The customary code of polite behavior amongst the academic world.

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Is it acceptable to email a professor about an article they wrote years ago?

I'm an undergraduate from a non-academic background. I have a personal interest in researching about some ethnic minorities, and came across a Routledge Handbook that focuses on that topic. The author ...
maliebina's user avatar
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3 votes
3 answers
3k views

Withdrawal of Acceptance for Postdoctoral Position

I am a PhD student in mathematics in the US, scheduled to graduate this year. Last fall, I applied for postdoc positions. My situation is a bit complicated: in late January, I was offered a postdoc ...
RFZ's user avatar
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2 votes
2 answers
130 views

Does my contribution to an editorial project merit a more formal acknowledgment?

For the past several years, I've worked remotely and without pay in an archive in order to assist a colleague (who has actually left academia) with a book project. The project consists of compiling an ...
lemontwig's user avatar
1 vote
3 answers
117 views

Reaching back out to PIs of interest to inquire about PhD application status

I'm a senior undergraduate student awaiting (physics) PhD program application decisions. I spent a chunk of last summer writing to and, occasionally, informally interviewing with PIs of interest, and ...
10GeV's user avatar
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1 vote
1 answer
146 views

Is it okay to contact members of a lab before applying to a position?

There is a certain permanent position recently advertised at a lab that I'm interested in. The application consists of submitting a number of documents (CV, project, etc.) online, which will be ...
a06e's user avatar
  • 397
4 votes
1 answer
377 views

Is it unethical to not disclose relationship when applying to same group

My girlfriend and I are applying to the same PhD program and are interested in the same group. The group is quite small and it is likely that we will be working together a lot, I am unsure if ...
user13501908's user avatar
5 votes
4 answers
3k views

What is the etiquette for applying for multiple PhDs?

I have applied to 6 funded PhD projects in fairly broad areas. I had an interview for the first one just over a week ago and it didn’t feel like it wen’t well and I never heard back from them. The ...
Sophie's user avatar
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-2 votes
2 answers
89 views

A question about choosing LORs in a particular case

I know that the topic of letters of recommendation is already a topic in this community and I have read many posts about it, but it seems to be a topic that never ends up raising new questions. Here I ...
IAG's user avatar
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3 votes
1 answer
206 views

Submit to journal and poster session at conference simultaneously in social science

In social science are you allowed to submit to a journal and conference (poster session) at the same time? The conference I'm looking at does not indicate that you can't post your results elsewhere, ...
ral's user avatar
  • 375
6 votes
6 answers
2k views

IP protection when showing preprint work

This question is in line with What is an effective way to copyright my teaching material? but about preprint work, not course material. I produced a huge original database during a COVID break (sans ...
gabe's user avatar
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16 votes
5 answers
12k views

I reviewed a paper that was rejected, and the authors have posted the paper online without corrections. Do I intervene?

I wrote a thorough review that included many suggestions for improving the methodology, and criticisms of their analysis. Initially, the main problem with the paper was that the authors only reported ...
jomimc's user avatar
  • 349
5 votes
1 answer
200 views

Can I submit to a high school journal and "real" journal at the same time?

I'm a high school student that did some research in Social Science. My research is novel enough that I think that I have a chance of getting published in a "real" journal with an impact ...
ral's user avatar
  • 375
12 votes
2 answers
2k views

I made an inappropriate joke in my class. Should I apologize or just let it be? [duplicate]

I am teaching introductory calculus, physics and programming to engineering students at a local college. Yesterday, at the end of a long day which involved a lot of programming, I ended up making a ...
Kristian's user avatar
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0 votes
0 answers
31 views

Inclusion of a Personal Photo in Academic CVs: Appropriate or Not? [duplicate]

I'm in the process of refining my curriculum vitae (CV) for academic purposes, and I'm contemplating whether to include a personal photograph. This decision seems to vary greatly across different ...
Iman Mohammadi's user avatar
2 votes
2 answers
304 views

Having a relationship with one my students as TA? [duplicate]

I'm a teaching assistant and the semester is almost over. I might be a TA next semester too. I like one of my students, but I think it's not professional to tell her. Is it wrong to ask her out, or ...
Shayan Abaei's user avatar
0 votes
1 answer
145 views

Can I just phone an editor if he never answered back via email?

Last year, I submitted a book manuscript to Springer. The academic editor told me that it looked great and that he would send it for peer review and would contact me in due course. Both the publisher ...
user354948's user avatar
12 votes
2 answers
5k views

Is it academically correct to name your own theorems?

I get a repeated feeling of insecurity when I write an article that needs to contain hierarchical organizations among its theorems. It isn't uncommon that one article contains a few important theorems ...
Simón Flavio Ibañez's user avatar
3 votes
2 answers
292 views

Etiquette regarding mathematical writing

This is a question about etiquette regarding writing mathematical papers, but I feel like this venue is more appropriate than MathOverflow (though I could be mistaken). The question is as follows: If ...
Stanley Yao Xiao's user avatar
20 votes
5 answers
5k views

The registrar's office requested me to raise the cap of my courses

I work for a small private college and today I received an e-mail from the registrar's office requesting me to raise the cap of two courses that I will be teaching in the spring since there are a few ...
Zuriel's user avatar
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2 votes
1 answer
120 views

How would you characterize or cite common social media posts?

I am investigating a complaint that comes up on social media "often" for a particular institution. The complaint is about a particular type of bad interaction with the institution. I could ...
Liam's user avatar
  • 21
2 votes
1 answer
405 views

Cancelled PhD Study ended my career plans

I work as an R&D engineer in the Automotive industry. In 2018 My Supervisor(boss) approved my application for a PhD program based on a 5-year distance learning model, with a UK-based University. I ...
Brian Gilmore's user avatar
0 votes
1 answer
128 views

What should I do with the postdoc verbal offers if I'm strongly inclined to one option?

I am a international student who is in the midst of a US postdoctoral job search. I have two potential lab options, lab A and B, both of which I have interviewed with and received positive indications ...
oklu's user avatar
  • 113
3 votes
3 answers
350 views

Ask about political climate at a department during a job interview?

I am on the job market this year, and one of the main things I'm looking for is a good department culture fit. Naturally, the political views of the department and its members plays a role in this, ...
overfull hbox's user avatar
11 votes
4 answers
6k views

Wearing academic dress (gown) after I left the university

I wore a gown to attend graduation and other formal events when I studied at a UK university. I still keep that gown but I'm not in academia for years. Under what situation would it still be useful? ...
jf328's user avatar
  • 539
10 votes
6 answers
6k views

A potential postdoc PI contacted my Ph.D. advisor without asking me for the contact info. Is this common?

I'm a recent Ph.D. graduate looking for a postdoc opportunity in the US. I recently interviewed with my potential PI, and at the end he said we will discuss later. A week or two after the interview, ...
oklu's user avatar
  • 113
13 votes
5 answers
5k views

What to do when a senior co-author is very disrespectful?

I am a researcher and professional in the social science field, writing a paper in the field of Computer Science together with CS colleagues to be submitted to an interdisciplinary journal, which is ...
AkiPhD's user avatar
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1 vote
0 answers
121 views

When a paper has multiple corresponding authors, how should one respond to interview requests by media?

I've got two stories, one old and one recent. I'll start with the old one. The paper has three authors, all corresponding. The first author was a senior postdoc who came up with the idea and did all ...
jomimc's user avatar
  • 349
6 votes
3 answers
2k views

Contacting Department about a Job (UK)

I keep hearing that in the UK, it's a positive thing to get in touch with the department during the application process to show you're really interested. Is this true? (I've read that in the US this ...
emmam's user avatar
  • 475
3 votes
2 answers
2k views

Would it be possible to work as part-time staff in a university research lab?

I was wondering if it's usual(or even possible) to work in a research lab as part-time staff. I would love to just apply for a full-time position, but I cannot leave my current job due to an education ...
Abygail's user avatar
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21 votes
5 answers
8k views

How to Politely Decline Sharing My Research Proposal with a Fellow Student?

I recently finished my masters program and for my thesis, I was able to do something that not many people in my department had done before which was be able to conduct my research in Malawi (my school ...
Dahye Lim's user avatar
  • 221
1 vote
1 answer
190 views

Ask Area Chair/Editor to reveal one of the reviewers of my paper [duplicate]

We submitted a paper to a venue and got accepted. The venue is single-blind, reviewers know our names, but we don't know who they are. During the review process one reviewer made very good suggestions ...
Carlos Mougan's user avatar
3 votes
1 answer
144 views

How to publicize my rewrite of another group's software, should I try to get citations for it, and how would I attribute original authors

Four years ago, another group published a paper describing a new method for estimating an important parameter in my field. The method is theoretically elegant, has good accuracy in their benchmarks, ...
Krister Janmore's user avatar
3 votes
2 answers
444 views

Realized error in testing of machine learning paper

I submitted a paper in a major machine learning conference recently. The paper submission deadline passed ~2 weeks ago and the appendix submission deadline passed ~1 week ago. I just realized an issue ...
mb1's user avatar
  • 51
1 vote
2 answers
1k views

Is it acceptable to ask a professor for a recommendation letter if I am also looking for jobs in their lab?

I am currently considering my job options: I could potentially apply for Professor X's lab; however, I do not know if he will have positions available I could also apply for other research positions, ...
Grzegorczyk's user avatar
3 votes
8 answers
1k views

Unprofessional hiring committee?

I recently interviewed for a TT position and had a mostly positive campus experience. At the end of my interview, when it was my turn to pose questions to the hiring committee, I asked what they ...
Cookie Mueller's user avatar
16 votes
4 answers
7k views

How to list paper on CV where one is not listed as author

I used to be in the lab of a professor at a top 10 US university with an h-index of 90+ (essentially very well respected). I was working with a PhD student in the same group on a paper (the professor ...
olivarb's user avatar
  • 303
5 votes
4 answers
1k views

Etiquette concerning Lab Findings / Results

I'm an undergraduate and was fortunate to be selected for a 12 week summer placement in a professors lab at my university. I worked way over and above the funded hours and made some very interesting ...
Julia's user avatar
  • 51
0 votes
1 answer
305 views

At what point does research criticism become academic hazing?

I've been collaborating on a paper with a junior colleague and a senior colleague, among others. The junior colleague is the lead writer on the paper and has done about 85-90% of the research. Junior ...
user2352714's user avatar
8 votes
7 answers
5k views

How do I cite personal observations of what people generally believe about a topic?

I am trying to figure out how to cite what the general "word on the street" is regarding a certain topic within a scientific paper. As a researcher, I have noticed there are a number of ...
user2352714's user avatar
2 votes
0 answers
196 views

Should I correct my previous statement to a stranger after several years?

A stranger sent me an email asking for a solution and advice on a technical problem years ago. I gave him my personal opinon and solution at that time. Now, several years later, I found that some of ...
konchy's user avatar
  • 121
1 vote
1 answer
223 views

Professor is responding to research-related emails but not reference request

I realise this is a common question, but my situation is complicated by the work-related responses without a response to my reference request. I requested a reference letter from my professor a week ...
WhooNo's user avatar
  • 155
3 votes
1 answer
185 views

Is it ok to ask academic contacts if they know of any postdoc positions suitable for me?

I'm a graduating PhD student looking for academic postdocs. So far, I've tried (soft-)applying to positions I found advertised online, applying for a grant and asking my PI for help. None of this has ...
coffee_into_plots's user avatar
0 votes
1 answer
105 views

Independent guides for when to give authorship?

Are there any independent, widely-accepted codes of conducts or guides for when authorship should be given on a paper? Would be helpful to have these to refer to to avoid potential confusion or ...
Richard's user avatar
  • 251
8 votes
1 answer
2k views

Use of Prof title for academic moving from US to UK

In the United States, we use the title Professor or Prof. (in writing) for all faculty at the assistant, associate and full professor levels. In the United Kingdom, we use the title only for the most ...
jerlich's user avatar
  • 3,015
3 votes
3 answers
660 views

Specific Advice about Grad-Undergrad Friendships & Relationships (US)

I am 21/M, and I am about to start my PhD at a R-1 university in the US in two weeks (if it matters, it's a southeastern state.) A month ago, I started talking to a 19/F on an online chat platform - ...
purple-sky's user avatar
6 votes
5 answers
5k views

Invitation to publish

A prestigious professor emailed me and requested that I submit work for publication with the renowned series that he edits. He needs this work because it is a gap for something he is engaged with. I ...
qwerty's user avatar
  • 81
14 votes
2 answers
3k views

Is it appropriate to try to contact the referee of a paper after it has been accepted and published?

I have a paper that was refereed, accepted, and published. The referee's report was overwhelming positive and enthusiastic about my paper and results. Now that the paper is fully published, is it ...
XYZT's user avatar
  • 243
0 votes
1 answer
134 views

Is it OK to inquire about my application status after a late application submission?

I recently encountered a situation regarding the submission of my application for a 9-month academic program. I submitted my application after the deadline by 40 minutes and now find myself ...
Dark_Witch's user avatar
2 votes
3 answers
650 views

What is the etiquette for reaching out to potential PI's in physics?

I'm an undergraduate student majoring in physics and mathematics, who is preparing to begin applying to graduate programs in physics. In doing so, I've reached out to a few people for advice, and I've ...
MomentumEigenstate's user avatar
1 vote
2 answers
206 views

condolence and work-related request in a single email

So my professor lost a family member a couple of weeks ago and went back home. I have not communicated with him since he announced this (in a lab meeting), work-related or otherwise, because I was ...
Feri's user avatar
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