Questions tagged [etiquette]

The customary code of polite behavior amongst the academic world.

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3
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0answers
69 views

How to cold email multiple faculty members to propose a collaboration?

I am currently looking at an advertised postdoctoral fellowship (in the US if that matters), where it is stated that the topic of the research proposal should be discussed with faculty members before ...
3
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1answer
219 views

Is it appropriate to address a PhD holder as “doctor” (without name)?

In the US and Canada, I addressed my lecturers and instructors as "Professor X", "Dr. X", "Mr. X", or "Ms. X" (depending on their formal education and academic ...
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11answers
13k views

Was my student being disrespectful by using shouting language in her email to me?

I have a PhD in statistics and teach statistics for humanities students in a university. One week before the start of the semester I posted all the required information regarding the course textbook, ...
29
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5answers
10k views

How should I address my two supervisors (one man, one woman) in an email?

I am currently doing a PhD. My professor, which is my first supervisor, is a man. My second supervisor is a woman and works for my first supervisor. The etiquette and the courtesy, at least in my ...
2
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1answer
285 views

Should one disclose “red flags” when contacting a potential supervisor?

If one has a "red flag" in their history (in terms of non-academic issues), is it best to disclose it to a potential supervisor? This can apply to any type of situation (a conflict with a ...
2
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2answers
235 views

How to follow up with a master's advisor who abandoned me?

I was recently awarded my master's degree. This was a very difficult process since my master's thesis advisor completely abandoned me halfway through. She literally did not answer my e-mails . No -one ...
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2answers
116 views

Is it appropriate to informally address my supervisor in the thesis acknowledgements?

All of the acknowledgment examples I have read online address the supervisor with formal title and full name (i.e. Prof WhatNot). In my case, I'd rather use the first name only ("nickname" ...
-3
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1answer
272 views

Is it perceived poorly if a young master's student dates an undergraduate or occasionally attends a college party?

Someone mentioned that grad students who dated undergraduates are looked down upon and not invited to events. So, in your experience, are the younger grad/masters students (22-24?) who have dated ...
1
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1answer
92 views

ambiguity about informal postdoc offer

I am concerned that an email I sent can be interpreted as an (informal) acceptance of a postdoc offer. The email was in response to a PI who emailed saying that he hoped to have an official offer out ...
42
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4answers
6k views

Is it appreciated to contact old phd advisors with updates on what you have been doing?

I did my Ph.D. 2 years ago. After that, I moved into the industry where I am now working in a similar field. I like to think that they would be happy to get a mail every now and then on what I have ...
2
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2answers
172 views

What is the correct way to write a follow-up email in case the first one ended up in spam folder?

It's been several weeks that I sent an email regarding to an open call for a position. The position is advertised in a personal webpage with the message "[...] suitable candidates feel free to ...
2
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2answers
226 views

How serious of a mistake it is to accidentally addressed a grad school admissions director as Miss instead of Ms?

I am applying to a grad school in the US and I am asking application questions through emails. In one of the emails, I accidentally addressed the admissions director as Miss, even though the title of ...
13
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3answers
2k views

Asking questions/sending note to the three authors of a paper in economics, three personalized letters?

A famous paper has three coauthors. I wrote a note regarding that paper and want to get some feedback from them. Shall I send the note and my questions in one email to the three authors together (with ...
6
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2answers
289 views

Someone asked me for advice on their paper a few months ago. I pointed out an error. I received no reply. What should I do?

A few months ago, a PhD student I had never met sent me an email asking me for advice about their paper. I have written papers on related topics and apparently I answered a question of theirs on the ...
43
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5answers
6k views

How to deal with overly helpful co-advisor?

I have 3 advisors; two are great (main prof and a daily advisor) and one ('Jill') is not. Jill invited herself to my advisor team after coming back to work from a long medical leave and she's ready to ...
3
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2answers
156 views

Is it acceptable to ask for a first review midway through the review process?

I have written a paper on COVID-19 with data that goes up to the 31st of July. I would say that the interest in this paper will reduce significantly as time goes on. I submitted the paper to a fast-...
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1answer
224 views

How would most professors feel and/or react if they recognized that a post here (or on any similar forum) was about them? [closed]

Obviously, the purpose of this forum is to ask questions relating to academia, but I've been wondering how most professors would feel if they recognized that a post was about them (assuming that the ...
-5
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1answer
185 views

How late is too late to reply to a professor's email? [duplicate]

I decided to make a separate post for this question, though I've mentioned it in other posts. A couple of weeks ago, I emailed a professor at another university about advising me, and I also brought ...
-1
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1answer
132 views

How could one build connections with professors at a potential graduate program? [duplicate]

I emailed the director of a graduate program I'm planning on applying to, and while the program isn't accepting a new cohort of students until next year, they suggested that I reach out to other ...
8
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7answers
6k views

Is it a bad idea to ask professors questions weeks before the class starts?

I am a graduate student, and my fall classes start in a few weeks. I have already began reading the textbook for one class, and I have come across 1 or 2 things that I couldn't figure out. It's not ...
5
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2answers
351 views

Is it acceptable to leave an adjunct teaching position 10 days before classes begin?

I have just very recently accepted a full-time teaching position at a reputable college (hooray!). I've been employed as an adjunct the last several years with courses assigned to me generally well ...
4
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2answers
254 views

How do I diplomatically tell my collaborators that I've accepted a different postdoc position?

I wrote a 20+ page postdoc grant last year and was rejected, but decided to revise and re-apply with the same collaborators. I am probably days away from it being ready to re-submit, with slightly ...
1
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1answer
98 views

Would it be alright to break down the Acknowledgements into sections?

Would it be alright to break down the acknowledgements of a thesis into a few small sections with individual section headings? For example: Academic and Professional Acknowledgements Personal ...
2
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2answers
162 views

Is it okay to ask a professor what they expect in a grad student for a research assistantship position?

I'm joining a grad school for a research-oriented Masters in CS in Germany, early next year. There's a professor whose research interests me, but I certainly don't know enough currently to contribute ...
11
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11answers
10k views

How to show special respect to a famous PhD advisor?

I am about to enter a 3-year PhD. Neither my bachelor’s nor my master’s were research-oriented nor very typical for my field, and I had to find a potential supervisor on my own. Due to my background, ...
3
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4answers
343 views

What should we do when an abstract gets accepted for a conference, but the material is not ready?

Recently, my team's abstract was accepted for a poster presentation at a conference. The abstract submitted is not a complete work. Over time, we still don't have the desired results that are worth ...
42
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7answers
7k views

Is it inappropriate to ask department staff for syllabi previously used for courses I am to teach in upcoming year?

I've been hired to teach two courses as an adjunct professor in the US (my first time teaching). I would like to review syllabi previously used for these courses, simply to inform my thinking on these ...
22
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7answers
5k views

Is it fine to exclude an email salutation for short messages?

I've had a habit of always starting with "Dear Prof. X" but have noticed professors sometimes drop the header past the first reply. For shorter emails, is it polite to omit these formalities ...
1
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1answer
104 views

How should I thank mentors that I connect with via the Internet?

I am an incoming undergraduate student, and I have reached out to people who are currently pursuing/once pursued the field that I'm interested in (it's physics if it matters), via the Internet. Most ...
3
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1answer
130 views

Accepted behaviour while working in international collaborations

How is getting-job-done outlook perceived in different parts of the academic world? In some parts of physics, I know a person who goes forward and suggests times and dates for meeting up for the ...
2
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2answers
215 views

Should I provide a useful update to a professor currently grieving a parent?

I am a PhD student working with a professor I do not know very well, as a proposed supervisor, on several postdoctoral applications. The professor's mother passed away several weeks ago. Since that ...
13
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9answers
4k views

How to appropriately email a researcher to ask for details about their paper?

Often when I am reading a newly published article, I will encounter some points that are difficult to understand. For example, some details of the methodology that I think the authors did not explain ...
3
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1answer
174 views

What to do about a citation that may be wrong

I am writing a paper and I needed to cite some fact. I had difficulties finding something that I could cite. I have found a paper that also cites this fact and they cite some other paper without ...
7
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1answer
192 views

Can I start such a contact with one researcher that does not know me in one online conference? [duplicate]

I have a major in Mathematics and a masters in Physics and am currently starting my PhD in Physics. Since I've started my masters I am very interested in one particular research field. The main ...
1
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0answers
53 views

How do I politely and concisely ask for an external reference? And how long should I wait on a non-response before moving on?

For two fellowship applications, I need to ask an external referee, so an academic I don't know or don't know well, to independently evaluate my research proposal and background. I'm working on ...
3
votes
1answer
133 views

How long to wait before contacting another arm's length referee?

Good afternoon, I am trying to find an external referee to review and evaluate an application package for a postdoctoral fellowship. This assessment, which is a required element of the application, is ...
40
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4answers
7k views

What should you do when your professor does not pay you for completed research work?

I had an oral agreement with a supervisor that I was to complete research work for him. We established how many hours I was to work, and my hourly rate, when the work was to be done, etc. I completed ...
7
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9answers
3k views

Should I address my professors by first name in emails if my peers are doing so already? [duplicate]

I'm starting a grad school and I'm used to start my emails to all my professors with "Dear Professor Smith", even though they respond with their first name at the end of their emails ("...
6
votes
2answers
209 views

Publisher has changed many terms in section/subsection titles to acronyms

I have an accepted paper which is now in the proof stage. Throughout the paper we define various acronyms, since we use these terms lots of times. For example: These two acronyms are introduced in the ...
1
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1answer
150 views

Would it annoy a professor if a student does not reply their email concerning the career development of the student?

I asked professors for recommendation letters this past year for grad school applications. I got into one school, but I’ve decided to put off going due to the coronavirus (the program was going to be ...
1
vote
1answer
94 views

Locating the journal in which a paper was published

I found a singular paper on an extremely specific CS topic on arXiv. How would I find which journal this paper has been published in? I ask because I would like more detail on this paper, however ...
7
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3answers
562 views

When you cite a paper, is it a good idea to email the cited author(s)?

Inspired from this question, I think the reverse can be an interesting discussion so I will set up an artificial example. Suppose I cite XYZ in a published or under review paper. I am not affiliated ...
1
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2answers
226 views

Should I Disclose Mental Health Conditions to a Potential Advisor Before Applying to the Program? [duplicate]

I know there are a lot of questions about whether or not to disclose mental health issues to advisors, but the difference is that I'm asking whether to disclose these conditions before they agree to ...
-1
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2answers
121 views

What should I do with the published paper if a section of paper is bad? [closed]

What should I do if the paper is misleading (say deliberately done due to lack of money to buy hardware resources like GPU or lack of time)? What if a section of the paper has misleading information ...
10
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2answers
1k views

Is it acceptable to ask the editor for feedback about a review I wrote?

I am a graduate student. I recently completed the review of a submission and its subsequent revision for a journal in my field, in the peer review process. My comments were taken into account by the ...
0
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1answer
70 views

Accepted by a different proposed supervsior: writing a thank you letter

This is a usual how to write a thank you letter but the twist is during the application process I put down professor X as a possible supervisor. I then interviewed with professor X and professor Y (...
47
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13answers
10k views

Is it acceptable for a student to connect with a professor on LinkedIn?

Earlier in the semester, I was informed by both an advisor/academic counselor and a professor at my university that it is a good idea to connect with professors on LinkedIn if they have interests in ...
1
vote
2answers
128 views

Would it be appropriate to send your CV to a researcher who gave you their business card a few years ago?

When I was presenting a paper at a conference ~3years ago, a researcher (who also happens to be a professor) gave me her business card after discussing with her after my presentation. Now that I’m ...
-4
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1answer
321 views

How to Interpret This Response to a LOR Request [duplicate]

As I mentioned in my last post, I experienced a lot of stress during my last undergraduate semester as well as an episode of depression due to my professor's upcoming retirement. (I deeply admired her ...
5
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4answers
4k views

How Would You React If a Student Complained to the Dept. Chair About You but Later Apologized and Disclosed Mental Illness? [closed]

After experiencing a lot of stress during my last undergrad. semester (and an episode of depression caused by my favorite professor declining to be my grad. advisor due to retirement), I worried that ...

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