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Questions tagged [etiquette]

The customary code of polite behavior amongst the academic world.

50
votes
11answers
12k views

The IT department bottlenecks progress. How should I handle this?

I'm currently working as a PhD student. I am not working on a tech-oriented PhD. However, my project requires a lot of programming. This involves both working on a computation cluster, servers, and ...
5
votes
2answers
162 views

Combining a conference with a personal vacation

I received a funding offer from a conference overseas (as a PhD student), which includes accommodation and travel. I was wondering whether it is ethical to combine this business trip with a personal ...
13
votes
6answers
5k views

How do researchers send unsolicited emails asking for feedback on their works? [duplicate]

I wonder how a researcher send an unsolicited email to another one asking for feedback to their work. I guess it will be something like this? Hello Dr. X To introduce myself, I am Y, in ...
0
votes
1answer
126 views

Why shouldn't an unsolicited email asking for opinion include the links to the articles? [duplicate]

I have a precursory research – that is, an article posted in my website to know what I want to pursue – and want to send to a professor to have his opinion. However, I was advised to ask him if he has ...
60
votes
7answers
16k views

Professor being mistaken for a grad student

This question is the flip side of Mistook new faculty member to be a student, how big a faux pas is it? I'm an associate professor, and apparently I look young for my age. When I meet new people at ...
0
votes
1answer
73 views

Thanking multiple professors in an email thread

I emailed one professor (with a few others CCed) to inform them that I will be following up with X commitment. Each professor on the thread replied (all) to state their well wishes and excitement. ...
0
votes
0answers
50 views

Changing proposed project post-acceptance

I recently applied for a research based degree and I have indeed been offered admission (with funding), scheduled to start this fall. Prior to my acceptance, I had an interview with my prospective ...
10
votes
9answers
4k views

Who deserves to be first and second author? PhD student who collected data, research associate who wrote the paper or supervisor? [closed]

I am composing a manuscript using data collected by a PhD student over two years. She doesn't have enough statistical or analytical skill to publish her work. On top of that, language is also a huge ...
1
vote
1answer
77 views

How long before asking for a formal offer letter?

I have recently been offered a position by a university I had applied to. After I accepted the offer (through email), they said they would send me a formal offer letter along with other paperwork "...
0
votes
1answer
90 views

How to accept admission to graduate school

I have made my decision on where I want to attend grad school (for a Master's program) and I am ready to accept. My admission letter was attached in an email, and there were no instructions on how to ...
2
votes
1answer
190 views

How can I ask why this European university booked me a 15-day trip for a 2-day exam?

I am going to visit a European university to take a PhD course entrance exam. The university prepared a 15 day trip for me, but the written exam and the oral exam will require only one day each. ...
0
votes
1answer
78 views

Is it rude to ask a professor you do not know and in a different department to borrow equipment?

I am a grad student in new lab and my PI like to pinch pennies a bit. I want to purchase an accessory for use with an already purchased piece of equipment. I have emailed a few vendors about getting ...
12
votes
5answers
2k views

Is it appropriate to ask a former professor to order a book for me through an inter-library loan?

I am not a member of an academic institution right now, but am working on a paper for publication, partly to improve my prospects for admission to PhD programs after a long gap in my education. Two ...
3
votes
4answers
245 views

What is the proper way to reach out to a university with an academic question as a layman?

I am a layman with a series of questions regarding chemical engineering. I'd prefer to contact my alma mater and contact someone there - is there a protocol for doing that? Is this an unusual thing?
2
votes
2answers
92 views

Thanking people in a journal article

I am soon submitting my first paper to a journal (in the humanities) and am unsure of the proper etiquette/practices of doing this. Some questions I have are: Do I include the acknowledgements in the ...
3
votes
4answers
465 views

Post-doc wants to break his promise of including me on author list

I am a master student, working for X lab of Y university as a research assistant. 3 months ago, a post-doc(my direct supervisor) recruited me into a project when he wanted to submit his paper within ...
4
votes
2answers
143 views

Is it reasonable for authors and editor to ignore review comments without explanation?

I recently reviewed an experimental molecular biology paper for a mid-tier journal. I found the work valuable but missing some important controls, and recommended a list of major and minor revisions. ...
1
vote
2answers
341 views

Is it rude to visit a professor's office during office hours after he/she doesn't respond to my email?

I'm currently about to enter my final semester of undergraduate life and plan on continuing graduate studies (master's) at the same institution. Applications for the fall semester this year open in ...
0
votes
2answers
211 views

How to request to be co-corresponding author

We had a paper accepted in one of the top biology journals (IF=15). It is a work in which I participated in the part of computational biology, and was submitted by a colleague, she being the ...
31
votes
5answers
8k views

Is it common to refer to someone as “Prof. Dr. [LastName]”?

I have generally only heard people refer to professors as either "Dr. Smith" or "Prof. Smith". However, I received an email that referred to the keynote speakers at a conference as "Prof. Dr. Smith". ...
5
votes
1answer
186 views

How do I phrase (in my thesis) that results in an important study are wrong?

The title probably comes off wrong, I tried to keep it short. I do not necessarily want to make an absolute statement like "that is wrong". But I do need to address the problems I am facing with a ...
1
vote
2answers
112 views

Is it OK to send another reminder after prospective research leader stops responding to my email?

Long story short. I was look for some undergraduate level research for this July and August, so I contacted a professor like a month ago. Things went very well, and two weeks ago I even had a Skype ...
11
votes
3answers
1k views

Answering e-mails with just 'Thank you' [duplicate]

Lately I have been applying to many universities for a position on a master's program, therefore I contaced many people asking them questions regardings these programs. What troubles me is the ...
1
vote
1answer
107 views

How do I ask a professor to contact another professor he knows to accept me as a Masters student *via email*?

I did research with a professor during my senior year (2017/2018) and we published a paper together. He wrote me a letter of reference for my grad school applications. One of the professors I'm ...
6
votes
3answers
237 views

Should I reply to Editor of a journal after acceptance?

One of my papers got accepted yesterday. We had received conflicting opinions from the reviewers even after three rounds of revisions. We also had written a rebuttal directly to the Editor in response ...
67
votes
7answers
18k views

Etiquette question: is there such a thing as accepting an offer 'too early'?

TLDR: Got a PhD offer at top choice, all details checked out, and I want to accept now (much earlier than the April 15th deadline). A colleague (at the professor level) I mentioned this to said I ...
1
vote
3answers
658 views

How acceptable is it to ask a professor a question such as “so you think it's justifiable to take points off my proof for this?”? [closed]

TLDR: Professor apparently only takes at most one look at a student's answer to determine correctness, doesn't award full marks kind of unfairly (clarifications below), is offended by hearing the ...
3
votes
1answer
201 views

What to do if a paper by respected authors has obvious problems, and I have told them so already?

I have recently found a paper of a very respected research group in my field. In this paper, they have some theoretical calculations, and they are obviously completely wrong. Not in the sense that the ...
3
votes
4answers
290 views

Would it be weird to cold email former students of a prospective advisor?

I was accepted to a PhD program, and the two professors I mentioned in my application have reached out to me to discuss research. Now I am wondering what is the best way to gather information on them. ...
0
votes
1answer
69 views

To what extent similar remarks from the same author can appear in different papers?

I came across this situation that seems not immediately obvious as regards the "line" for self-plagiarism. Suppose I have two papers on two related problems such that merging the two papers is not ...
0
votes
1answer
178 views

How to effectively respond to harsh suggestions from the faculty of review committee?

As generally expected the doctoral review committee has to evaluate the PhD student by asking questions, by debating etc., Faculty in doctoral review committee can give soft suggestions and are ...
64
votes
14answers
24k views

Am I conveying disrespect if I omit my gender pronoun from a conference nametag?

Situation I have an academic conference coming up, and on the registration site we are instructed to optionally enter a personal gender pronoun (PGP) to appear on our name tags. To enter it or not to ...
5
votes
2answers
142 views

Do I need to cite a working paper that was written after I wrote/presented my manuscript?

I need some help deciding how to cite a paper that is rather similar to my own. I wrote a paper in Nov 2017 and presented it at conference that year when I was 8 months pregnant. Then I went and had a ...
54
votes
10answers
8k views

Are authors of papers okay with receiving questions from people in industry?

Would authors of a paper be okay with fielding technical questions about the paper (implementation, theory, etc.) from a person in industry? I see this as a moral grey area because an engineer in ...
0
votes
1answer
73 views

Contact authors about a related finding

My colleagues and I recently published a resource paper with a finding that could suggest a mechanism for a disease-to-gene correlation from a 2014 study. I'd like to inform the authors. But, the ...
6
votes
5answers
419 views

When should people ask naive questions?

I'm a graduate student in math and I usually have lots of questions about papers I read. Sometimes my questions are about technical things but a lot of questions I have are about "well-known" facts ...
4
votes
4answers
999 views

Can I ask the editor for rapid processing (rapid peer review) in the cover letter of my paper submission?

I'm a PhD student and I need to (almost desperately) squeeze in another paper for my dissertation in the next 6 months. Is it acceptable to explain my situation to the editor and ask to set a tighter ...
4
votes
0answers
257 views

Is this an academic discourtesy?

I co-wrote an original short paper with a senior colleague on the history of science. It was submitted some months ago, and was reviewed and rebutted several times before it was finally accepted and ...
12
votes
2answers
1k views

Does the peer review reciprocity principle apply globally or per venue?

It is commonly accepted within academia that if you submit and publish peer-reviewed papers, you should also do your share, and review your peers' papers. Does the underlying principle apply globally ...
-1
votes
3answers
161 views

Asking a professor for a bonus [closed]

I did bad on the midterm exam not because I did not understand the material well enough but I was anxious on the exam day and did not get enough sleep the night before. I feel terrible about my ...
2
votes
2answers
98 views

Poster authorship

I've been working on a research paper for about a year now, and am the first author (a graduate student). I'm getting a lot of help from some faculty mentors, and they will be listed as 2nd and 3rd ...
30
votes
5answers
6k views

Telling where I am originally from at the first lecture?

I am going to start teaching next year in a university in the UK. One common question I get with students in one-to-one conversations is about my origin. I certainly have an accent, and they are ...
50
votes
1answer
7k views

Changing mind after rejecting a job offer

I recently finished my Ph.D., and joined a private company in the industry. A few months before defending my thesis, I received an offer for a post-doc position; the offer was very interesting, but I ...
4
votes
1answer
230 views

Do all authors have the right to access LaTeX source code of the PDF manuscript uploaded to a journal's portal by the corresponding author?

I am a PhD student about to graduate (finished defense/Viva, pending final thesis corrections and final upload before conferral of degree). I am a co-author on a manuscript for a journal article. ...
6
votes
2answers
768 views

Is it possible to ask the identity of a particular reviewer to oppose for future submission?

I am in an embarrassing situation. I have submitted my article three times, to three different journals, and always I get the same reviewer who copies and pastes the same reviews which actually make ...
2
votes
2answers
324 views

Can auditing students attend consultation hours?

Assume a university allows students to audit classes informally, so they're not enrolled and don't pay, but they attend classes anyway. Obviously, no one has obligation to allow these students to ...
0
votes
1answer
98 views

Answering “How many months of work experience do you have?” on grad school applications

I am applying to a MS in a STEM degree (Business Analytics or Data Science) at some pretty competitive US universities (domestic applicant). I have done a lot of different types of work during and ...
5
votes
2answers
158 views

Thanking the teacher

I'm an Erasmus student and I've had pleasure to meet a really great teacher who taught me more than anyone before. I would like to show my appreciation and thank her, but I'm leaving a week bofore the ...
4
votes
1answer
252 views

Wondering Wether to tell the Truth to another PhD program that I have resigned from the first one

As you may know, I have resigned from a PhD program after spending year although working hard and I have discussed that before here in the platform. Now, all the positions I had applied for was ...
2
votes
2answers
156 views

Etiquette in applying for undergrad research

I am currently looking into applying for funding as an undergraduate summer research assistant. At the moment, two professors have agreed to allow me to work with them. Since I can't be sure that ...