Questions tagged [etiquette]

The customary code of polite behavior amongst the academic world.

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2answers
158 views

Helping PhD student when supervisor does not offer help

A friend (1st year PhD student) is facing some technical issues with writing a code (Computer science) that she finds difficult. The supervisor does not want her to get any help from lab members. ...
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1answer
58 views

How many days should I wait for e-mail of Prospective Supervisor in this condition

I am a citizen of an Asian country who e-mailed a prof in France 4 weeks ago that I am interested in discussing PhD research opportunity in Pure mathematics. He replied 2 weeks ago asking me to send ...
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2answers
201 views

How do I reply to a potential advisor without being too enthusiastic?

I heard back from a potential PhD advisor from University ABC saying that I am accepted into their program and he also stuck his neck out for me for getting a fellowship as well. I am still waiting ...
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0answers
219 views

Dating my TA after the fall semester [duplicate]

Long story short, my TA and I have expressed romantic feelings for each other; I’m a man while she’s a woman, if that matters. We’ve not acted on our feelings yet, but now that grades are submitted ...
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2answers
144 views

Informing my potential PhD supervisor about an offer from another PhD program

Last year, I reached out to several potential PhD advisers as I prepare for my PhD applications. One of the potential supervisors (let's call him supervisor A) with ties to the industry responded and ...
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11answers
9k views

Replying to students' emails or ignoring irrelevant questions

I started teaching this year and what surprises me is how often students will just send you emails asking about stuff that I feel they should figure out by themselves. For instance, they will email me ...
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3answers
2k views

How do I politely tell a professor that I prefer not to be interviewed late at night?

I have applied to a graduate program in the US, and a Professor emailed me that he wants to meet on Zoom to talk about my application. He gave me some dates when he will be available for a Zoom ...
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3answers
168 views

Emailing to have a discussion

I am an undergraduate student in physics who has been self-studying certain subjects in humanities/social sciences due to the pandemic. I'd like to gain more perspective on the subjects, but have been ...
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1answer
165 views

Cultural differences and etiquettes to be kept in mind for a PhD interview

I am a student who has completed his master's and I took an year break to prepare for PhD and living in a poor Asian country. I applied to PhD programs in Germany and France this year in Pure ...
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6answers
613 views

How should a reminder e-mail asking for a PhD position be written so that it is not considered rude?

I live in an Asian country and I wrote to three professors in France asking to discuss PhD research opportunities in Math. I introduced myself and told them my background in the particular branch of ...
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12answers
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How should you respond when a professor answers your question with "It's obvious!"?

I had a math question and I went to my professor's (now a professor at Harvard) office hours (this was a really long time ago). I asked him and he said, "It's obvious!" I sort of said, "...
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1answer
150 views

How to respond when Professor do not reply to your earlier mail?

Recently, I asked a professor to give me some references about a field that I can read about during my semester so that when it is time for a project, I can know the prerequisites of the subject. In ...
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2answers
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What's the social meaning of "He was a student of..."? [closed]

I hear this phrase time and time again, mostly from very senior professors: "Do you know the new book by [person]." "Yes. He was a student of [famous guy]". Before anyone asks, ...
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2answers
994 views

Can I contact the secondary author if I can't reach the corresponding author?

I attempted to reach the corresponding author, for an article I had questions about, but her university e-mail was seemingly disabled because she left academia. Learning that she started to work at a ...
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1answer
104 views

Asking referees for help over a few months: one big request or many small ones?

So I'm planning to apply for a few different graduate programs, and the various applications will take place over the span of a few months. I have two referees who I plan to ask for all of these ...
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2answers
7k views

Is it rude to be messaging your supervisor if he is in hospital? [closed]

My advisor is currently in hospital waiting to have an operation. It is nothing serious but nevertheless he is away from work. I've noticed that some of my lab mates continue messaging him despite him ...
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1answer
112 views

How to ask for a recommendation letter from your current professor without ruining your chances to extend your contract?

I am currently a postdoc in a research group and I would like to move to another group and leave the current one. I would like to ask my current PI for a recommendation letter since another PI is ...
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2answers
671 views

Do I need to explain the change of my application to my reference letter writer?

I'm an undergraduate student applying to graduate schools. A few weeks ago I sent my application plans to the professors who will write me the reference letter. However, recently I decided to cancel ...
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3answers
4k views

Is it appropriate to ask about the number of applicants to a position?

Is it generally acceptable to ask how many applicants there were to a position I applied for, and does it depend on the current stage of my application? For instance, immediately after applying, at an ...
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2answers
3k views

Is it ok to share a paper accepted for publication with a single person?

I have a paper that was accepted for publication and we the authors have already filled out the copyright transfer. There was a disclaimer saying we're not allowed to share the paper publicy before 2 ...
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1answer
78 views

What's the best way to offer/publish a corrigendum as an independent party?

Context: I do volunteer work doing data entry for an online database of organisms name (not Wikispecies, though I have edited there too). When entering data from published catalogue catalogues, it is ...
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1answer
79 views

Suggesting edits in recommendation letter

I asked a professor months earlier for a recommendation letter for a summer school, he accepted but in turn, he asked me to draft my own recommendation letter, I did that since I was only applying for ...
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2answers
355 views

Is it polite to ask to be the corresponding author in a paper that I contributed the most?

I wrote a paper and have done the majority of the work, including the idea generation, research, and the writing. I am coauthoring with my advisors and a few other researchers. In the paper the ...
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3answers
4k views

Resignation from a postdoc without appropriate notice period (UK)

I am 3 months into a 15 months postdoc in the UK, so I am still into the initial 6-months probation period. My contract specifies I have to give 3 months notice before leaving (plus some further ...
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1answer
77 views

Governmental and Scientific Institution Recommendation Letters

I was requesting some recommendation letters to be submitted to a governmental institution. I am surprised that two of my professors refused to provide me recommendation letters while giving me same ...
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3answers
5k views

Can I offer to help a collaborator to finish a calculation which he's not having time to finish right now?

I'm a PhD student in Physics and I'm collaborating in a project with a more experienced researcher. This is the first time I collaborate with anyone, so I'm new to this. Recently, in the subject we ...
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2answers
221 views

Removing co-authors from a new version of the paper

I work in an industry research lab. Some time ago, my team wrote a paper. Despite the core authors of the paper being 2 team members (author A and B), we decided to be inclusive and add 2 additional ...
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1answer
166 views

Receiving an award and etiquette

Suppose you win a university-wide award for your research and you receive an e-mail from one of the dean's secretaries with the dean and your department head CC-ed. Is there an established etiquette ...
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5answers
8k views

Should I apologise to a professor for not citing his paper?

Last year, I went to a math conference to present new results in my paper 1, which was just submitted to a journal. Afterwards, a well-known Professor X approached me to discuss the paper. He seemed ...
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0answers
55 views

Should I also send a cover letter along with my CV while applying to PhD programs in math

I will apply to a PhD program in math at French universities for session 2022. I will write e-mails to the professors I want to work with, asking if there are open PhD positions in their group. I ...
4
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1answer
188 views

Should I write to professors in Europe during the winter holidays?

I am student of an Asian Country who will apply to European Universities (mainly France, Germany, Finland, Netherlands, Denmark) for session 2022 for PhD in mathematics. So, I thought about writing ...
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2answers
5k views

Is Eric Weinstein's copyright protection of Geometric Unity in the spirit of Science?

In (Dr.) Eric Weinstein's Geometric Unity: Author’s Working Draft, v 1.0 he has a footnote on the first page: The Author is not a physicist and is no longer an active academician, but is an ...
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1answer
88 views

How will me leaving my program effect my lab's funding?

I'm currently dealing with some personal issues that are affecting my progress in my Ph.D. program. As a result, I intend to leave my program as soon as possible (end of this semester). However, I ...
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8answers
12k views

How to stop a colleague from asking for my help in solving a very difficult problem?

Summary: My colleague is asking for my help in solving fundamental problem. They are having troubles on basic level, and I don't have time to guide them through it. How I can politely avoid wasting ...
15
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7answers
11k views

How should I reply to an email from a student who took a test and failed, and promises to do better?

Below is an email I received from a student whom I'm giving Spanish lessons to. He took a assessment test and failed it. I received this email (which I've attached below) from him today, and I'm not ...
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1answer
87 views

How to seek Professor's "advice on how to proceed"? [duplicate]

Answers to my previous question stated: It may not be a good idea to send the translations upfront; rather try to email them about your interest and seek their advice on how to proceed. Seek their ...
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2answers
217 views

How to respond when a professor compliments you via email?

In a certain STEM graduate course, my professor made a claim and provided an solution without showing any derivations. After doing this, he mentioned that the students should derive the solution at ...
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6answers
9k views

Should grad students accept yelling by supervisors? [closed]

In my opinion, yelling and disrespecting should not be the case between supervisor(s) and their grad students regardless of how well or poor the student is doing. Supervisors are usually holding the ...
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8answers
3k views

As a Muslim student, how to refuse to shake the opposite sex's hand without offending them?

I am a postgraduate student and will start my studies in Europe in the next two months. As you may know, it is prohibited in Islam to touch people of the opposite sex (regardless of their faith) ...
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1answer
74 views

The format of a follow up

Two weeks ago I had an interview for a postdoc position. Because of the immediate need to fill that position, the committee decided, at the end of the interview, that I won't be considered for this ...
4
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1answer
182 views

Is it appropriate to invite one's PhD advisor to life cycle events?

I have a good relationship with my PhD advisor that extends a little beyond the strictly academic (nothing inappropriate - for example I have met members of her family and she has let me borrow her ...
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3answers
4k views

Should religious (or other kind of) titles be used when citing authors?

I'm writing an article that cites some scientific works of a religious sister. I noticed that some authors cite her works including the title "Sister", as in "Sister Surname [ref] was ...
5
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1answer
506 views

How to ask for letter of recommendation without giving the impression you want to leave the group?

I am a final year PhD student and given the competition and burden of finding a PostDoc position, I want to try to apply to some positions early on. At this stage I am satisfied with the group and ...
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2answers
361 views

Is it fine to inform my professor that I'm not able to follow his class?

I'm a student in an Integrated Ph.D. course in Physical Science (Physics). Currently, I'm in the first year of this course where I'm taking core courses. I'm doing this course on Fundamentals of ...
16
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4answers
4k views

Approaching a paper author who has left academia

I am a research software engineer for a behavioural science research group at a university, currently trying to help my academics with recruiting for and running psychology and economics experiments ...
42
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4answers
15k views

Misgendered by senior academic in email to people I don't know

I am a PhD student, and also trans (MtF, she/her). I've recently done some work with a research group based at the same institute as me, and this has led to me being CC'd in a few emails to various ...
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2answers
3k views

Do you ask for a certificate of participation as a poster presenter in a conference?

I participated in some prestigious conferences as a poster presenter but, these conferences do not issue certificates so, when I list them in my CV, what is the proof for the reader that I did ...
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4answers
2k views

Including photo and social links in academic cv

I am applying for MS programs in the US, and I'm wondering if I should include my photograph in the CV. According to this post one should never include photos because of anti-discrimination laws. But ...
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1answer
209 views

Should I keep my orbit around a prospective PhD supervisor, and how do I politely do that?

I am planning to pursue a PhD and I have been in touch with a prospective supervisor in a different country. He is currently employed with a research center affiliated with a university, where many of ...
58
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14answers
10k views

What is a "Safe Space"?

My organisation has recently started advertising certain meetings as being "Safe Spaces" without describing what is meant by such a thing. Merriam-Webster describes it as: a place (as on a ...

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