Questions tagged [etiquette]
The customary code of polite behavior amongst the academic world.
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Could I ask an ex-advisor to show me the letter of recommendation he wrote for me?
Is it possible to ask somebody who wrote me a letter of recommendation to show me the letter? or is it impolite in academia? - The letter is a requirement to participate in a top networking conference ...
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Handling alternate spellings of a personal name
Dealing with a text that mentions several times the architectural historian Siegfried Giedion. A number of Giedion's books feature his first name as "Sigfried" and others as "Siegfried.&...
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Virtual conference speaker made it awkward due to the small number of attendees. Should I (the organizer) send them an email apologizing?
Organized a virtual conference and invited lots of top-tier speakers. The number of registrants was around 115, and the event got lots of attention on social media. The strange thing is that the ...
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How do I handle a conflict with my former mentor about a potential paper correction?
During my postdoc, I published two research papers as the first author, with my mentor (a Professor at an Ivy League institution) as the corresponding/senior author. Months after publishing the papers,...
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Does telling people that I (undergrad) want to stay in academia come across as naive and/or big-headed?
I am an undergrad planning to apply to MA-PhD cognitive neuroscience programs either this year or next. I've decided to try to approach grad school in a way that will maximize my chances of getting a ...
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Etiquette: How many reminders should one send for conference speakers to submit their talk info?
I am co-organizing a conference that will take place virtually on Mar 13, 2023. We invited the speakers and they confirmed their participation in Nov, 2022. Now, we sent them a form that collects ...
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Submitted to journal, rebuttal period now ongoing but no feedback from referees yet
I submitted a paper to a journal in January. According to the journal web site, the rebuttal period is the present week of February 20 to 24. It's February 20 everywhere in the world and actually ...
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Invited a speaker to talk at a conference which is part of a bigger conference and the parent organizers rejected their participation. What to do now?
I am organizing a volunteer academic conference as a part of a larger conference at a top university (let's call it X). Organizers are required to invite speakers to talk about their research in a ...
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Using URL Shorteners to Track Who Viewed My Application
Some URL shortening services allow users to see very basic information on who has clicked-through the link. If I remember right, it documents the visitor's web browser, computer's OS, exact date and ...
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How to approach disclosing a marital relationship when we both want to be post-docs in the same lab?
I and my spouse are planning to apply for a post-doctoral position with same professor. Since we both are eligible for and interested in the positions, we want to communicate the same to the professor....
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Do journal editors/referees expect relatively unknown authors to provide evidence of counsel from an expert when submitting a paper?
The reason I've brought up this question is due to the following observation.
Let's say, for instance, there is some field which is called "Specific Grand Theory".
The field is quite minor ...
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Can you contact a professor whom you have never met to inquire about a RA opportunity?
Is it considered ok to proactively ask a professor from a different university that you never met in person about some potential research assistant internship? Or is something like that considered ...
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Is it okay to upload code I wrote for replicating someone else’s simulation study?
I have code I wrote to replicate a simulation study by another author. Is it okay to publicly upload this in my code repository?
This will include:
code (my work, based on the author’s description in ...
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My supervisor worked so hard to get a research opportunity for me, but now I want to quit. How to handle this situation?
It is about my friend (an undergraduate student in Australia), but I used first person pronoun "I" for convenience. My friend needs advice, and I tried my best to describe the situation. The ...
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Is it rude to ask for a recommendation letter when the teacher said that she would not be available due to sickness?
I wanted to ask my teacher for a letter of recommendation, and wanted to contact her via a phone call. Upon asking her what time she would be free (I didn't mention the purpose for calling), she ...
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How should I investigate and respond to a potentially false claim of a publication in the CV of an applicant?
I was reviewing an application for a grant and found out that one of the applicants has included a publication on his CV that does not exist in the journal. It was supposedly published several years ...
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What should I do with late LoR, after submitting PhD applications?
I submitted a bunch PhD applications for US programs, but a very important letter of recommendation didn't make it before the deadline. I have the required number of letters, but for this one letter I ...
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Should I ignore or reply an external colleague insisting in sharing methods in potentially COI project?
I (scientist X working at lab A) have received several e-mails from one specific colleague (scientist Y working at lab B) regarding engaging in some specific project led by Y. Some of the ideas I ...
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Is it appropriate to ignore emails from a student asking obvious questions?
A student often sends me emails asking obvious (homework) questions whose answers can easily be found in the teaching materials.
I do not always keep the teaching materials with me, so I cannot reply ...
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How to reply to an email from Professor asking for the progress on assignments?
I didn't write any of the assignments, and the professor has now sent an email asking me about the progress of the assignments. I don't wish to submit the assignments for reasons I cannot explain. I ...
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How to deal with ABD misrepresenting self as Dr [closed]
I supervise an employee who insists on being called Dr. in emails and on social media, but is ABD (all but dissertation) from about a decade ago. How have people handled such situations?
I was ...
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How can I deal with a professor with very weird English?
I have recently enrolled in an elective course from our degree program. There is something that sometimes annoys me, namely the English used by the professor.
He is not a native English speaker, but ...
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Unreasonable requests to a TA from a student
One of my students' behaviour just feels always disrespectful to me. A homework was due tonight, and she asked me yesterday evening how to solve multiple questions. I try to respond as soon as I can, ...
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As a person outside academia, can I e-mail authors if I have questions about their work?
I am autistic and I hold a bachelor's degree but, sadly, had to quit grad school due to health reasons. I have a special interest in a subfield of hematology-oncology and have read a fair amount of ...
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Should I pick a time if a professor asks me to?
When a professor gives me some timelines to choose for an interview, I always say I am available anytime that suits your schedule, mainly because all times are OK with me, I can even have a discussion ...
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Should I email professor to update the motivation letter included with my PhD application?
I have submitted my PhD application. I like it very much but I want to update my motivation letter with more details.
Should I do it?
I don't know if this kind of behaviour is too pushy or impolite.
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Is it ok to call professors for LOR?
I'm a student who has completed a Masters in physics and taking a gap year. I currently need to receive letters of recommendations from professors of the institution I got my masters from. But because ...
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Baffled by online professor's response to my weekly reflections journal [closed]
I'm attending university 100% online. I have the same professor for three classes, which are all structured the same way. Every week there is assigned reading, videos, and a discussion board post with ...
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Is doing a favor for a professor in return for a favor strange?
I’m an undergraduate student and want to teach a workshop next semester, so I’m working with my school’s administration to get help with room reservations and stuff.
I have been bounced around between ...
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How do I acknowledge an equipment malfunction in a manuscript I'm submitting to a journal?
After a four year break, I'm finally getting around to submitting my MSc. research to a journal. My research involved time series data - analyzing a food sample over a series of days using a number of ...
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What is your advice on reaching out to an external mentor to judge a research idea I am working on?
I am working on a research idea and my advisor is not helping much, he is leaving me on my own. I thought a conversation with someone knowledgeable in the field would be good or even a collaboration. ...
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Who owns unpublished research data?
For example: a thesis is proposed by a student at a university and it requires funding for research. They secure private funding. Then for whatever reason, the research project is cancelled and shut ...
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Meaning of providing a reference
I have been applying for graduate level positions at several labs in the US, and I received the following reply from the PI of one of the labs I applied to - "if you are interested you should ...
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What is the appropriate form of address for a university professor to a student member of a royal family? [closed]
In the Netherlands, Crown Princess Amalia is attending the University of Amsterdam. I'm curious about the proper etiquette for social interactions between staff and her on and off campus. What is the ...
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Is it polite to send another reminder to your ex-supervisor after they confirmed availablity of a vacancy?
I reached out to my ex-supervisor regarding the availability of a RA in their group about 2 months ago, via mail. The email exchange we have had till now has been at 2:1; where I send a reply followed ...
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How to run an effective academic workshop/seminar series?
I’m a new faculty member setting up a new seminar series in my small-ish department. Visiting speakers will come and present some of their work. The audience will ask questions during the talk and ...
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Is it rude to fix a date of appointment with a professor after one week?
I am undergraduate student and am applying for internships to professors in the United States. One professor replied to my email and said - "Thanks for your email! Lets have a zoom call" to ...
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Should a conjecture's author be notified before a disproof is posted?
The field is mathematics (functional analysis). As we get ready to post a paper on arxive, we realized that one of the results here disproves a conjecture proposed in another paper.
Assuming the ...
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What gown do I wear to student graduation when I have two doctoral degrees?
I am a Professor at a college in the US where we wear regalia to the student graduations. I have a PhD, but am about to complete another doctoral degree from a different university, neither of which ...
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Politically correct way to answer that what are your plans after PhD? [closed]
Note: I have edited this question. So, kindly vote to reopen it.
I am in 2nd year of masters in pure mathematics a university in Europe. I have been asked this question many times by profs in ...
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Turning down a MSCA Fellowship due to personal circumstances? [closed]
I am a early career researcher with less than 5 years of postdoc experience since my PhD. After a few years of chaining up short term postdocs I've finally been successfully awarded an MSCA global ...
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I've graduated, my graduate advisor wants to publish a paper with me. How do I tell my advisor I don't want to do free labor?
So I've recently graduated with a STEM degree, but my advisor still wants us to make a submission to a conference.
Right now I am unemployed and I have no source of income.
What is the best way going ...
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How not to get jealous with people in academia and research which are more sucessful than me? [duplicate]
I am a 2nd year research masters student in a University in Europe. My nationality is not European or North American. I will try getting admission in PhD after completing this.
In childhood and ...
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How to avoid disappointing a professor interested in supervising me?
I am a PhD student in the social sciences and I already have a first advisor.
A few years ago, eyeing the possibility of a PhD, I had informally asked a professor of mine if she would be possibly ...
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Etiquette for hotel booking during an invited talk
I will be visiting a university in the US to give an invited talk. The organizer told me that I could choose to arrive a couple of days early, and leave a couple of days late. They will be paying for ...
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Should I escalate concerns about the format of an unfair assessment?
I have an upcoming assessment worth 45% of our final grade which I do not think is fair.
We have been allocated into groups of twelve, which is further split in half. Each sub-group is to prepare a ...
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Is it appropriate to upload student's project to social media?
At my university, there is a lecturer who uploaded a student's final year project to his own social media account and criticized that student's English level. I am wondering, is it appropriate for ...
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Contacting multiple potential advisors, while already a PhD student. What is the etiquette?
I am currently a PhD student in the US, and have an advisor, but I am in the process of changing my advisor and consequently my project and area of research. I was advised by the department to contact ...
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Is it considered spam if I send emails to ask professors to view my manuscript?
I have written a manuscript and want some feedback from experts. So I sent emails to different professors to ask their permission if they want to view my manuscript. I did not attach my manuscript to ...
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How to organize a social visit to a department?
I'm going to a foreign city to meet a friend, and while I'm there I figure I might as well visit the local university and talk to the researchers in my field (astronomy) to find out more about what ...
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