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Questions tagged [etiquette]

The customary code of polite behavior amongst the academic world.

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3
votes
2answers
86 views

Letting grant funder know that funds no longer needed?

I am a English PhD student (focusing on literature), but this year one of my assistantships through my university has involved some grant writing for local non-profits. Recently I've been working on a ...
3
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1answer
104 views

Should I ask for deferral before accepting a PhD offer or after accepting it?

I am currently in a PhD program, and have applied and received offers to start another (changing fields). Both are in the US, so I do not need to finish a master's or anything. The plan was that I ...
2
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2answers
57 views

Asking current advisor whether they have funds for remainder of my degree

So in my first year of my PhD I was strongly encouraged to apply for fellowships. I submitted fellowship applications happily, but at some points was concerned about how urgent it seemed to my advisor ...
0
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2answers
153 views

Should I write a bilingual email to a professor who can't speak German very well?

Should I write a bilingual email to a professor who can't speak german very well? That's basically the question. I don't know if this is the right thing to do, because it could mean that I ...
16
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5answers
3k views

Non-binary, more modern alternative to “Dear Sir/Madam” [closed]

I'm emailing a graduate STEM admissions department in the UK, and don't know the modern preferred way to begin the email. Many authors suggest "Dear Sir/Madam," but of course this implies a ...
2
votes
2answers
193 views

How do I salvage a 1-week old research internship offer, if possible?

I'm a pre-university individual. About a week ago I cold-emailed university professors inquiring about interning at their biology research labs. A professor replied on the same day expressing ...
0
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1answer
146 views

Is it “inappropriate” to write in a manuscript “this problem is unsolved, though arguably progress has been made” and then reference your own work?

Is it considered inappropriate to write in a manuscript "this problem remains unsolved, though arguably progress has been made" and then reference your own work? Because you would be saying that your ...
1
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1answer
179 views

Is it appropriate to phone a researcher/academic? (Germany)

I am applying to do a master's thesis at a German research institute. The institute's website encourages applicants to contact the researchers directly (and does not give more information about the ...
1
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1answer
157 views

Can I still ask my prospective advisor (guide) for a confirmation letter in the middle of Covid-19

I am a masters of mathematics student in Asia and I wrote to some professors for PH D position in number theory. One of the professors in France said yes to me but he said that I should look for other ...
1
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0answers
51 views

How is the production of a Festschrift usually initiated?

For the first time I have been asked to contribute to a Festschrift. I was surprised to read in the invitation that it is being prepared "in consultation with XY's institution and himself". I had ...
0
votes
1answer
45 views

Publishing a paper on research with a previous employer, funded by my current employer

I will be an author or co-author on a few papers at an upcoming conference. The papers are on work that I did as a government contractor. As of a few months ago, I accepted a position with the ...
18
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3answers
447 views

Colleagues exaggerate problems in department

I know this is a topic that some people have strong opinions about, but a toxic culture is developing in my department whereby several postdocs have convinced themselves that they are being mistreated ...
37
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3answers
15k views

I drunkenly told a professor something fundamentally wrong about a friend's thesis work. Should I clarify and/or apologize?

TL;DR: I told a professor something fundamental about a friends' work that is absolutely wrong, and I should have known, but I was drunk. Will it help the situation if I clarify and apologize via e-...
1
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2answers
156 views

Ask former PhD supervisor advice

I did my PhD on topic X, and my PhD advisor is an expert on X and on Y. For a problem I have come across in my postdoc, I think that Y would be a good approach. There is no one I am currently working ...
0
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1answer
218 views

How to React to an Introduction Email [closed]

So, someone (A) introduced me to someone else (B) via email, so that I can ask B questions and get advice. The email is directed at B, and I am copied. Should I wait for B to email me, or should I ...
0
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0answers
48 views

Time management during a poster presentation competition

I had a poster competition and given 4 minutes to explain everything in brief to the judges plus 1 minute for Q&A. I prepared in that way and explained my work to the judges in 3 minutes and 58 ...
23
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4answers
7k views

I am confused if this professor will fund me or not, I feel it is rude to ask directly

Recently I applied for a summer research internship in a lab in South Korea. This was the reply from the prof. Dear Student, Thank you for contacting me for internship. You have worked with ...
1
vote
2answers
162 views

Can you “refer” an offer to another applicant?

Say I applied to two graduate programs: A and B, in which A is my preferred program. It turns out that I am admitted by both, so I will accept the offer from A and turn B down. I heard from a friend ...
21
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9answers
14k views

Can a professor tell you that you can’t use your phone before or after their class?

So, I have this one professor who refuses to let anyone use their phone. I understand this during class hours but now he’s saying he will give a demerit to anyone using their phone even if it’s before ...
2
votes
1answer
141 views

Proper resignation date based on relocation date for spouse

I'm an assistant professor at a large public University, and I'm planning to make the move into industry for a variety of reasons. My spouse is also an academic and has accepted a position in a ...
3
votes
1answer
132 views

When receiving an answer to a question do you respond with thank you? [duplicate]

When I don't understand something in a lecture or think I found a mistake I send professors emails, if it is not possible for me to ask the question after class. Do you send a thank you email after ...
2
votes
1answer
195 views

When is an academic a -sensei and when a -hakase?

I'm not Japanese, and I've been emailed by someone who is Japanese, in the context of potential academic collaboration. He's in industry, not academia. He used the "-sensei" honorific to refer to me, ...
9
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3answers
484 views

Advisor's Negativity

How do you deal with the constant flow negativity from an advisor? Examples: How worthless I am, how I am the worst student he ever had. Absolutely good for nothing. Whatever I am doing is ...
1
vote
2answers
290 views

How to politely explain editor is wrong

We have a paper that is a second round R&R at a Journal that is a cognate field which is less technical than ours. The editor has been extremely conscientious and supportive through the process, ...
0
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1answer
86 views

What should a polite reminder email look like?

I was looking for a summer internship at a university as an undergraduate student. A few days ago I received an email from a professor expressing his interest in having me into his group. I replied. ...
0
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0answers
48 views

Asking about how to write in email that there is a possibility of self funding and asking to prof about details [duplicate]

I am a master of mathematics student at an University in Asia and I wrote to some professors in Europe for Phd position in number theory. One professor replied me and said that they don't have ...
1
vote
2answers
300 views

Faculty member brought sick (feverish) child to class - is this unethical? [closed]

A faculty member recently brought their young child to a graduate seminar. The child had a fever -- and therefore was deemed not healthy enough to be at school. The faculty member did not ask the ...
0
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0answers
56 views

Can I accept a new PhD position just after having enrolled in one? [duplicate]

Consider my current situation, in which I see myself waiting for the results of two different PhD applications, in different countries. I am concerned with the following: I really want to get ...
6
votes
3answers
299 views

In a new job; is it OK to recommend a partner for a job search?

I just started a new job teaching at a university last September; because of that, I’m also in a long-distance relationship. (We’re not married or even engaged at this point.) My partner is also in my ...
20
votes
7answers
6k views

Will taking a vacation hurt your academic career/recommendation letter?

I’ve been curious about this question for pretty long. I’m not in academia, but I heard from my friends who are in PhD programs talk about not wanting to take a vacation or ask for vacation approval, ...
2
votes
2answers
89 views

Social norms about hiring freelance assistants

Is it considered ethical or appropriate for a researcher to hire a freelance contractor to perform or assist in some secondary tasks related to the preparation of a research papers? To make some ...
26
votes
8answers
7k views

At a conference, should I visit other people's posters during my poster session?

Usually, conferences give you between 1-2 hours to present your poster. My dilemma is that sometimes I am interested in learning about other posters during that time period. But I also have to keep ...
11
votes
6answers
4k views

As a post-doc applicant, should I address a professor by their first name in email after they addressed me that way?

Regarding a post-doc position, I recently wrote to a professor in the US by starting my mail "Dear Professor X" where X is the surname and she replied to me "Hello Y" where Y is my first name. I am ...
3
votes
2answers
165 views

What language should my poster for a national convention be?

I will present work of mine in form of a poster on a national convention/congress/conference in my broader (STEM-related) field. A manuscript has already been submitted by me, in english. Manuscripts ...
0
votes
2answers
173 views

Referees ask for more content but this lengthens the paper dramatically

So, my situation is as follows: I submitted a paper to a journal and continued to work on that line of research, specifically on the open problems I mentioned in the submitted paper. Now, in the ...
36
votes
7answers
10k views

Is there any benefit of being treated as “professor” by students and admin?

I just joined a faculty as assistant professor, at a university in South America. The admin team and students treat me as "professor". Moreover, because the official language is Spanish, people refer ...
0
votes
1answer
63 views

How to share responsibility for part of my advisor's project, which I did not create and I am insecure about?

I am a first semester PhD student, working in the planning of an experiment that is on a funded project from my advisor. I am not paid by this project, the professor has not spent grant money on me. I ...
0
votes
0answers
28 views

Acknowledging a funder for related contribution and using fund to travel to a conference

Two related projects A and B. Project B will be using some of the methods and results from project A. If project A has no funds and project B has some approved funds in 2019 but will be used in 2020. ...
0
votes
2answers
96 views

How should I refer to PIs in a statement of purpose (US)?

I am applying for PhD programs at graduate schools in the US and I am wondering how I should refer to researchers that I name in my statement of purpose? In particular, I am wondering whether to refer ...
11
votes
3answers
2k views

On how/if I should ask my supervisor about lead authorship?

Some time last year, I was casually talking to my professor when he asked me to look at this paper that he and his previous student had worked on but couldn't finish. I was hesitant but I took a look ...
2
votes
1answer
353 views

What is the name for “academic fights”?

There are several kinds of academic fights: Two researchers may have different interpretations or modelling approaches to the same dataset. They claim that the other party is wrong in their ...
2
votes
2answers
1k views

How to describe the relationship with writer of recommendation letter?

I am applying for tenure track /postdoc and I asked two professor to write me a research letter. In some job applications I am asked to describe the relationship with them, and I am not so sure what ...
2
votes
4answers
376 views

What is the best way to express my condolence to a professor? [duplicate]

I am a Ph.D student at the university. Every student has a favourite professor same as mine. I really care about and our student-teacher relationship growing stronger day by day. My professor really ...
16
votes
6answers
12k views

Is it bizarre that a professor asks every student for a 3 inch by 5 inch photograph? [closed]

The professor asks this of every student. It's 2 points on an introductory assignment worth 10. Does anyone think this is bizarre? I'm against it to the point that I think it should not be allowed by ...
-2
votes
1answer
222 views

What are some lifestyles that you have adopted in order to excel in academia? [closed]

So the basic idea is that I want to become a theoretical physicist in the future( in 12th now)and with those conditions, I understand that a person requires originality creativity intuition and good ...
1
vote
3answers
162 views

Should I withdraw a submission?

I worked on a paper in computer science (CS) from half a year approximately, so I decided to send it to the JUCS journal. They kindly informed me that they were not able to find enough reviewers for ...
2
votes
1answer
87 views

Etiquette for undergraduate research and job search

I am an undergraduate currently conducting research in a physics research group at my university. I really enjoy the group and am planning to stay with them during my next few years here. However, as ...
0
votes
0answers
106 views

How to quit an RA ship I just started as gracefully as possible

I am currently working full time and was not being given intelectually stimulating work at my job, so I approached a professor to ask to do an RA ship and he agreed. It seems we had some miss ...
10
votes
3answers
3k views

Is it fine to ask this kind of question to the corresponding author of a paper?

First some context: I'm a Ph.D. student in Physics. I have been discussing with my supervisor the objectives for the Ph.D. project and we have been looking at some papers from the field. In that case,...
2
votes
3answers
115 views

How do I find a collaborator for a social science research project if I'm not in school?

For context: I know exactly the topic and have an idea for the methods. I have done background research and seen what similar research has been done (and how). I have an associate’s degree. I live in ...

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