Questions tagged [email]

Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

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1answer
212 views

First day as an independent study student

My IDS class has just started today and I am the only student. I have not received any email from the professor and no assignments or due dates. I cannot determine if he is waiting for me to show that ...
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3answers
4k views

When is the best time to send an email to a professor about a masters position?

Recently, I am looking for a master position so that I had to send emails to professors.I was wondering if you tell me when is the best time to send an email? morning or afternoon? could we send mail ...
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2answers
282 views

Professor announced that he would send me a project before master’s but didn’t

I am looking for a master’s position. I emailed a professor and we arranged a meeting on Skype, where he said that he would send me a project on which I should work for two months. I agreed and ...
81
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9answers
16k views

Is it appropriate (as a PhD student) to email other researchers asking about some details in their papers?

It has happened on several occasion now, that I read a paper, understand 95% of it, but there are some niggling details which I simply don't get. I ask around, I ask my advisor, and nobody is able to ...
3
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2answers
337 views

Want to get back in touch with professor so he won't forget me but don't know what to say

I want to get back in touch with professor so he won't forget me but don't know what to say! I took a class with him, but that's about it. I would like to keep in touch, so that he will remember me in ...
2
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1answer
1k views

Contacting professors via email

I am an international, senior Economics and Mathematics major at middle-sized, private international university. I'm trying to finalize the list of schools to which I will apply (to Math PhD programs ...
1
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1answer
380 views

Emailing professors in the physics and mathematics departments

I'm an Economics and Mathematics major in college, but I have been studying both mathematics and physics in college. Since I wish to go on and specialize in mathematical physics, I'll be looking to ...
3
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0answers
749 views

Students from Country A addressing me only by last name in emails [closed]

Question has been rewritten to fit purpose of Academia board *Country name has been replaced with "Country A", which I should have done from the beginning. *For anonymity, I will use "John Smith" to ...
1
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1answer
159 views

Will my supervisor be contacted by a conference if my submission is rejected or requires revison?

I submitted my paper to conference proceedings and still waiting to get the feedback within 2 months. When I uploaded the paper they asked me to fill the name and email for each co-author in the paper....
2
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1answer
220 views

Congratulating professor to having moved to a new university?

I want to get back in touch with a former professor of mine, who has now recently moved to a different institution. Would I, in my email, congratulate her for having moved to the new institution or ...
1
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0answers
126 views

E-mail address of the conference organizer is not valid?

Currently, I am trying to find a suitable conference to submit my research work for them. I am trying to get in contact with the organizer of this event to answer some related question regarding ...
79
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14answers
31k views

How to deal with an inappropriate greeting in an email?

I'm relatively new to teaching (I was just hired as a tenure-track English professor at a local community college and have been teaching for just about 2 years). I recently received an email from a ...
2
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1answer
317 views

Found reply for a research application from 2 months ago in my junk mail

I am a third year undergraduate biology major student. At the beginning of this quarter, I sent out a bunch of emails looking for research opportunities. I heard back from some of them and got a ...
0
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1answer
15k views

Politely ask a professor about my application status [duplicate]

I have applied to PhD programs in engineering in the US. I have contacted a professor prior to applying and based on my resume he encouraged me to apply to his university. Now I want to politely ask ...
1
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1answer
395 views

Who to contact when handling editor is anonymous and manuscript is delayed?

Here a question has been asked about the ethical grounds for an editor to be anonymous from a reviewer point of view. I am facing similar problem but being an author my concerns are different. I have ...
3
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1answer
320 views

Timely answers to academic e-mails and internet addiction

After lots of struggles with the internet, almost overcoming an addiction to Facebook and a compulsive obsession to check my e-mail, I have finally reached an equilibrium that allows me to concentrate ...
1
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0answers
111 views

How should I spend my time as a pre-doctoral fellow?

I have written to my potential PhD supervisor and he has replied that he would be happy to supervise me on a project. I have not applied to the university yet and I think the process will take several ...
23
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6answers
5k views

Does emailing a journal to ask if my article is within scope hurt chances of getting published?

When I started my "quest for knowledge" several years ago I began in an already ill defined-field which was on the borders between science and philosophy but as I progressed I drifted further and ...
1
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1answer
431 views

How to write an email to a potential PhD advisor that I have worked with in the past

I am just finishing up an MSc degree in Canada and am looking to begin sending inquiry emails to potential supervisors regarding available PhD positions (also in Canada). However, I am unsure how to ...
1
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1answer
239 views

Research institute reluctant to provide recommendation letters. Should I persist asking them?

I am applying for a very competitive grant call for PhDs and I need as minimun 3 letter out of a maximun of 4. I have already 3 from different professors but a 4th would come very handy so I decided ...
3
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0answers
218 views

What should I do if my professors don't reply to my email for recommendation letter [duplicate]

I'm applying to an undergraduate research program and I'm gathering recommendation letters. I am currently studying at a different university as an exchange student. The applications were not open ...
5
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1answer
626 views

Remind professor of email a second time?

Disclaimer: I know there are some similar questions around. However, I don't feel like the answers there suit this situation completely. This is why I am asking. Some backstory (not necessarily ...
1
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2answers
366 views

Getting in touch with a professor who has no longer an e-mail address… how to?

This question could sound weird. I'm reading through a computer science book which is the only reference I personally have about an algorithm, and I'd like to get in touch with the author of the book, ...
1
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0answers
263 views

What can I do if my academic references are not responsive?

I provided references of two Professors from my previous University. I talked to them before supplying the references. I believe, the universities sent some Emails asking them for some kind of ...
6
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2answers
370 views

Is your advisor allowed to read your emails?

In a typical workplace (North America), it is accepted that all communications through your work email are not personal property, and can be accessed by managers, IT department etc. Is this also true ...
8
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4answers
3k views

The potential advisor suddenly stopped answering my emails. What should I do now?

Sorry for yet another 'professor does not respond my email' question. I searched through other similar questions, however their context was slightly different from mine. I am a M.Sc. graduated from ...
4
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0answers
114 views

Is it polite or annoying to send a professor a short “Thanks” email? [duplicate]

After asking a professor a question through e-mail and receiving an answer, is it polite that a student send a short e-mail simply saying "Thanks" as an acknowledgment that the answer was received and ...
3
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1answer
417 views

Emailing a potential PI about applying to a Master's program at their school

Is it okay to email professors/PI's to show interest working in their lab when you're applying to the school's Master's program? I saw on another question that unless it is explicitly said, you ...
36
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6answers
13k views

Is it rude to use tracking softwares for the emails that you send to potential advisors?

A considerable portion of emails that I send to professors abroad to see if they have any position available remains unanswered. Not receiving a response, I can not imagine if they didn't attract to ...
2
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1answer
5k views

Should I reply to a university admission offer email?

I got an admission offer email from one of the universities that I've applied to for a graduate course. It seems to be from a departmental email ID and has generic content with my name and address ...
1
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2answers
476 views

How do I ask / inform my supervisor that I need to take a day off?

I just recently got a job as a research assistant over the holiday (which will later turn into an unpaid independent study project). Before hiring me for the job, my supervisor asked me if I would be ...
2
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2answers
8k views

How do I thank a professor for choosing me as his PhD student (via email)?

I emailed my potential supervisor to express my interest in her works. We talked once and I was encouraged to apply to the university. Recently, I emailed her to inform her that I have submitted my ...
3
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2answers
679 views

What is the proper way to ask for an unpublished paper?

I want to get access to a paper which hasn't been published by the scholar and I decide to write an email to him. What is a proper way to ask ? My intention is to help myself formulate the scope of ...
-1
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3answers
263 views

Department chair does not respond to my means of communications [closed]

I am an undergraduate student of a fairly small university (around 8,000 undergrads) and I'm not getting any response from my Department chair when I ask for some help with changing around my classes. ...
10
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9answers
4k views

Should I take delay “ a few days” as a polite decline or literal?

What does “a few days” mean in the following context? In response to me sending a short paper to a professor for review, he said: Sorry, I'll look ..but might take me a few days". Is this a ...
0
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1answer
358 views

Applying for (externally-funded) postdoc position: how to follow-up after 1st email?

I would like to get a postdoc fellowship grant that is addressed to a specific department (in a particular top-tier university). Now I just need to get a professor there to accept to host me. While ...
29
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6answers
9k views

How to write an effective but very gentle reminder email to supervisor to check the Manuscript?

I had submitted my first manuscript to my supervisor in 2013. He checked it after one year and finally submit it to a journal in Jan 2015. After one major revision, it got accepted with a minor ...
8
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2answers
2k views

My professor thinks I deceived her, but it was miscommunication on my part. Should I send an apology email?

I will try to keep the situation short, but I am currently not on the best of terms with a graduate school professor. The term is over now and I have been on good terms with her until today. As part ...
1
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0answers
68 views

Write email to a professor who is recruiting new PhD students [duplicate]

Should I send email to a professor who has said on his website that he is recruiting new PhD students through xxx program? Some people marked this as a duplicate of another question, but I don't ...
3
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3answers
233 views

Is it disrespectful to write very similar emails to multiple people?

I need to write to several academics with a very similar request. Would it be disrespectful if I just copy-paste most of the body of the email, and change just the person-specific details? On one ...
1
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1answer
3k views

How to phrase follow-up email to professor to find out whether funding has come through regarding potential graduate school project?

I am attempting to find a researcher to work with for graduate school. Fortunately I found one with very similar interests to mine. I have been in contact with him since August, where I spoke with him ...
3
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4answers
431 views

Is it rude to sign off mails with a shorthand

This may seem a bit mundane or silly to many but I figured it might be useful for others besides me, hence the question. My boss (postdoc mentor) is a very kind person, who pretty much exclusively ...
125
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11answers
21k views

Should I have doubts if the organizers of a workshop ask me to sign a behavior agreement upfront?

Recently, I applied to attend a workshop of 14 days. I came to know about this workshop from colleague of mine. After a few days, I received an email saying I got accepted, along with that, some ...
13
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3answers
3k views

Can I cite email communication in my thesis/paper? [duplicate]

In e-mail correspondence, the author of an competing paper has admitted a shortcoming of their method, roughly: "Yes, our method X does not work when used with Y." This is not obvious from their paper ...
3
votes
2answers
185 views

When emailing a potential supervisor, should I offer to send them my researched material?

I am currently finding a supervisor for an MSc program. It is incredibly difficult to get research experience as an undergraduate student (especially since I attend a large school with an incredible ...
2
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1answer
152 views

How direct should I be in my email to a potential Msc advisor?

In an email to a potential masters supervisor, should I ask to "speak" with the professor / researcher as opposed to instantly asking for her/him to supervise me during graduate school? For instance, ...
0
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2answers
5k views

How to properly reply to regret email for PhD application?

I applied for PhD position and later I received an email telling that: I regret to inform that you have not been selected for this position, how may I send a follow up email, if should I do so?
15
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7answers
3k views

Is it okay to send my professor humorous material? [closed]

I found a one-panel comic that is relevant to the content of a course I am taking. I think my professor would enjoy it. Is it socially acceptable to send him a hyperlink to it?
11
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4answers
699 views

How to get others to understand that my first name consists of two words? [closed]

I live in the UK and I have a foreign name of the form Abcd Efghjk where both words and the space are part of my first name. Due to common UK standard everyone usually assumes either that Efghjkl is ...
4
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1answer
267 views

How to answer a supervisor's email that includes and presents another professor to you?

What do you do when professor A wants to present professor B to you and does that by including professor B in the same email with the formula "I have copied him/her into this email so you can make ...