Questions tagged [email]

Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

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125
votes
11answers
21k views

Should I have doubts if the organizers of a workshop ask me to sign a behavior agreement upfront?

Recently, I applied to attend a workshop of 14 days. I came to know about this workshop from colleague of mine. After a few days, I received an email saying I got accepted, along with that, some ...
114
votes
13answers
29k views

Is it appropriate to email a professor saying you enjoyed their class, after doing well in it?

I recently finished taking an undergraduate class and I enjoyed it. I was thinking of emailing the prof and saying this, but I don't know if it's appropriate or not, for a few reasons: I would have ...
107
votes
7answers
36k views

Is ignoring emails acceptable in academia?

As a grad student, I just find it tremendously frustrating when emails are ignored by faculty (both at my institution and at other places). Is this acceptable? I'd be content with a simple response ...
94
votes
11answers
7k views

E-mail address to use in publications

It is customary to use one's academic e-mail address as contact address in publications; I have seen once or twice an @gmail.com address being used instead, but it simply looked unprofessional. ...
93
votes
4answers
9k views

What is behind the “Indian Undergrad Research Experience”-spam?

Every now and then I receive an email claiming to be from some undergrad student in Math or Computer Science at an Indian university asking for a summer research experience in "my research group" (...
81
votes
9answers
16k views

Is it appropriate (as a PhD student) to email other researchers asking about some details in their papers?

It has happened on several occasion now, that I read a paper, understand 95% of it, but there are some niggling details which I simply don't get. I ask around, I ask my advisor, and nobody is able to ...
80
votes
13answers
15k views

Why do academics frequently write very short email replies?

Why do many academics write short replies to emails? For example, I write Professor MK some polite email with salutation, etc., just polite and decent email. MK then responds like this: OK, MK ...
79
votes
14answers
31k views

How to deal with an inappropriate greeting in an email?

I'm relatively new to teaching (I was just hired as a tenure-track English professor at a local community college and have been teaching for just about 2 years). I recently received an email from a ...
78
votes
11answers
21k views

Does it violate academic social norm to email someone around midnight?

I do this often because this is when I wrap up the stuff for my day. But I wonder if it is considered intrusive. I imagine a scenario where a phone that is linked to gmail rings due to my email, and ...
72
votes
10answers
16k views

Was a professor correct to chastise me for writing “Prof. X” rather than “Professor X”?

I emailed Professor X regarding typos in, and questions on, his book. I've never met and contacted him. My email commenced with this salutation: Dear Prof. X He replied It is customary to ...
71
votes
7answers
12k views

Is generic “thank you” email a waste of time in academia?

A very busy professor just responded my email. He answered my questions, and in the end, he explicitly said something like "Please let me know if you have any questions" or "Please respond if you have ...
66
votes
5answers
15k views

How to handle possibly subtly flirtatious emails from students?

I got a series of emails from a student. At first, I thought she was being over-polite. But now things are making me very uncomfortable. For instance, at every email she thanks me for giving her good ...
58
votes
11answers
10k views

What can professors do to encourage properly written email messages from students?

(Motivated by https://academia.stackexchange.com/questions/55082/hey-i-was-wondering-of-your-students-write-like-this) The writing style probably [stems] from the electronic age of text messaging....
56
votes
9answers
12k views

Professors/Teachers only replying to part of my email

I've been a Computer Sciences student for 4 years now, give or take, and my experience with emailing teachers/professors (teachers from now on) has been either of two cases: they reply to my entire ...
56
votes
8answers
8k views

How to politely respond to generic emails requesting a PhD/job in my lab? Without wasting too much time

As I transition to faculty, I have increasingly gotten requests from people who want to do PhD's with me or want postdocs in my lab. Often these emails are extremely generic and don't suggest they ...
50
votes
11answers
92k views

What should a proper email signature look like for graduate students?

So far, what I have is First and Last Name Title Group/Lab Name School Name Address and Phone I'm especially confused about the "title". I'm not sure if it should say "Graduate Student", "Research ...
50
votes
5answers
10k views

Should I send an email to authors of a paper I enjoyed reading?

For me as a graduate student, there are some papers out there that really stand out among the others. Some of them are really meaningful and inspiring. Is it polite or even acceptable emailing the ...
45
votes
8answers
20k views

What does this professor mean by saying “I do not have time to respond”

I am an undergraduate in CS and engineering. Approximately a week ago, I sent an email to a professor whose research really interests me. I sent him couple of my questions and confusions rooted from ...
44
votes
2answers
23k views

Etiquette on sending a thank you e-mail to respondents who gave me helpful information

Sometimes there are cases in a e-mail correspondence with academia staff (professors and bureaucrats) in which I don't know which is the best practice. I wonder if there is any best practice for the ...
44
votes
1answer
2k views

When asking research-based questions, what are some good practices to maximize the rates at which people reply to emails?

Matthew Might has an excellent article on his website. But what are some other good suggestions? One important thing is identification (some professors are simply happier to reply to emails than ...
43
votes
7answers
18k views

Responding to low-key insult from lecturer

A lecturer for a course I am attending was late for a class, and as they had sent an e-mail a few days before mentioning a different classroom, the class was confused about whether we should go to ...
40
votes
3answers
8k views

How to get people to reply to emails and what to make of a no response?

Most people in research probably have first-hand experience regarding how difficult it is to get some people to reply to emails, e.g. (but not limited to) some reputed professors. It is also difficult ...
39
votes
10answers
5k views

What email to use for corresponding author on publications when institution is not permanent?

What is the best email to use as corresponding author when publishing academic papers as a graduate student, postdoc, pre-tenured faculty or other potentially non-permanent position where your email ...
39
votes
8answers
9k views

Should I warn a professor about his bad internet security practice?

A relatively old professor from another institute "forwarded" to me, using his work email, a work-related message he had received on his Gmail account. However, he actually saved the entire Gmail ...
38
votes
7answers
6k views

Is it acceptable to ask for course notes ahead of time?

I am taking a course in Computer Science next semester (it is currently a vacation period for my university) and I would like to email my future lecturer and ask them for the set of course notes for ...
37
votes
9answers
10k views

How to address email to a professor who prefers informality?

How should I address an email to a professor who hates being called "Professor ___" or "Dr. ____?" He has made it very clear to students that he prefers to be referred to by his first name in person, ...
37
votes
4answers
1k views

How did conferences “work” before the e-mail era?

Some friends and I were discussing a certain conference that has a "rebuttal" phase, in which the authors can see the reviews and reply to them. We realized that this rebuttal phase probably couldn't ...
36
votes
6answers
13k views

Is it rude to use tracking softwares for the emails that you send to potential advisors?

A considerable portion of emails that I send to professors abroad to see if they have any position available remains unanswered. Not receiving a response, I can not imagine if they didn't attract to ...
34
votes
4answers
2k views

Should I notify people I mention in the acknowledgements section?

I recently finished a paper in which I received valuable feedback from two professors (neither supervisors nor coauthors) at some specific points, which ultimately leaded to localized significant ...
33
votes
12answers
27k views

Dealing with students who sent email with empty body but the homework attached

I am responsible for the exercises for a graduate course. The students submit their solutions via email and all of them send a normal email: greeting me and telling that the solutions file is attached ...
33
votes
5answers
9k views

Is it rude to ask the lecturer whether there is any “effective prerequisite”?

Situation: My university has an online course registration system. Students (including me) choose courses in the system and submit their requests at certain time. Sometimes, the course information is ...
33
votes
4answers
12k views

As a student with questions about a paper, can I email the author myself or should I ask someone else to contact him?

I am reading a paper and have questions about the details of the procedure described. I have read other papers by the same team but they don't explain too much about that procedure anyway. I think it ...
32
votes
4answers
12k views

A staff member was rude to me in an email and made me look bad in front of other members of the staff. How should I handle this?

Due to some unfortunate miscommunication, one of the staff members at a university felt like I did not meet one of my obligations. The staff member sent me an extremely rude email that happened to ...
31
votes
7answers
5k views

Correcting professors' lecture notes

One of my profs in college has (after years of students asking him to do so) put forth a syllabus with all the material for the class he is teaching. With the help of 3 students from previous years (...
31
votes
3answers
2k views

Is it ok to send an email informing about your new paper?

Several times in the past, after publishing a paper, I have sent email to several people which I thought might be interested in the results obtained in the paper. Usually I have emailed some of the ...
30
votes
3answers
2k views

When to answer and when not to answer a brief e-mail from a busy academic?

I frequently receive brief, usually confirmatory e-mails (such as "Can do. Best" in response to a request for a letter of recommendation) from academics with considerably less time than myself. Each ...
29
votes
6answers
9k views

How to write an effective but very gentle reminder email to supervisor to check the Manuscript?

I had submitted my first manuscript to my supervisor in 2013. He checked it after one year and finally submit it to a journal in Jan 2015. After one major revision, it got accepted with a minor ...
29
votes
5answers
7k views

How serious should I regard the “compliments” in an email denying my application?

A school, whose PhD program I applied to, denied my application with words such as "Your record is strong, but...". I am kind of confused. Is such a reply simply a "polite" way to decline a person? ...
28
votes
17answers
17k views

Word choice for salutation in a formal email to your PhD adviser, Is *Dear Boss* appropriate?

I am a first year PhD student in France, born and raised in India. It is not customary in here where I am doing my PhD to call one's adviser boss but I do, partly due to my reluctance to call her by ...
28
votes
3answers
4k views

Should I inform my professor of a very recent paper vaguely related to his research?

I'm currently an undergrad student and have found a recent paper, published in Nature a few days ago, that represents a huge breakthrough in its field (I'm active in that area, so I'm aware of it), ...
27
votes
9answers
127k views

How to show extreme gratitude in an email?

When contacting universities, in many cases, I find the replies to my emails extremely well detailed and helpful, therefore in such cases I find a simple "Thank you" to be just insufficient. For ...
27
votes
7answers
5k views

Which email address should a student use in a publication?

So my student and I are writing a paper, my question is: Among firstname.lastname@student.institution.domain vs firstname.lastname1@gmail.com which sounds more professional? I personally submitted ...
27
votes
9answers
15k views

If I don't know whether a staff member has a PhD, should I address her as Dr. in my emails?

There have been a few circumstances where I've had to email an authority at my school and didn't know whether they had a PhD (e.g. An instructor of mine who I knew had been a PhD candidate a few years ...
27
votes
3answers
3k views

Do some or most universities allow retiring faculty to retain their faculty email accounts? [closed]

Upon retiring after decades with the same university and rank of full professor I did not realize that I would lose my faculty email account until it was too late to save years of correspondence ...
26
votes
12answers
79k views

How should degrees be listed in an e-mail signature?

I have the following degrees: PhD in Information Technology (Computer Science concentration) MS in Systems Engineering (MSE) MS in Engineering Management (MEM) BS in Computer Science What would a ...
26
votes
3answers
12k views

Should I email my professor to clear up a (possibly very irrelevant) awkward misunderstanding?

I’m doing my master’s and I recently had an exam with one of my favorite professors. I spent a lot of time on my paper and got the highest grade and I’m very happy. But during the oral part of my ...
25
votes
7answers
7k views

Why would an author forward my inquiry about a paper to all its other authors?

I am a grad student and I am reading a certain recent breakthrough paper. There is a part of the paper which is not making sense to me at all. So I wrote to one of the authors inquiring about it. ...
25
votes
8answers
11k views

A potential PhD supervisor wants me to visit campus for an interview before I know if I'm accepted

I've been in correspondence via email with a potential PhD supervisor who has agreed to take me on. After a few emails back and forth and polishing my proposal with his guidance I submitted my ...
25
votes
4answers
122k views

Best way to respond to a request for CV

A couple of weeks ago I met this person who had come to our institute for an invited talk. Her domain of work was same as my area of research. Later I discussed with her some of the topics and asked ...
24
votes
4answers
14k views

Why do people in academia tend to write their email address with “(dot)”, “(at)”, instead of “.”, “@”? [closed]

This may be a silly question, but why do people in academia tend to write their emails as jhon(dot)doe(at)gmail(dot)com?