Questions tagged [email]

Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

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111
votes
8answers
40k views

Is ignoring emails acceptable in academia?

As a grad student, I just find it tremendously frustrating when emails are ignored by faculty (both at my institution and at other places). Is this acceptable? I'd be content with a simple response ...
94
votes
11answers
7k views

E-mail address to use in publications

It is customary to use one's academic e-mail address as contact address in publications; I have seen once or twice an @gmail.com address being used instead, but it simply looked unprofessional. ...
41
votes
3answers
8k views

How to get people to reply to emails and what to make of a no response?

Most people in research probably have first-hand experience regarding how difficult it is to get some people to reply to emails, e.g. (but not limited to) some reputed professors. It is also difficult ...
18
votes
6answers
78k views

What does it mean if a professor does not answer your email in time?

I recently joined a research group as a postdoc. I wrote the professor an email to ask quick but important questions including asking him when when he wanted me to start. It's been over a week and I ...
45
votes
2answers
24k views

Etiquette on sending a thank you e-mail to respondents who gave me helpful information

Sometimes there are cases in a e-mail correspondence with academia staff (professors and bureaucrats) in which I don't know which is the best practice. I wonder if there is any best practice for the ...
12
votes
4answers
91k views

No response from Professor; how should I remind him about writing a recommendation for me?

I'm applying to a BS/MS program and I'm gathering recommendations. I'm an international student from China and I was transferred to my current college last year. Two weeks ago, I went to see my ...
13
votes
6answers
5k views

How do researchers send unsolicited emails asking for feedback on their works? [duplicate]

I wonder how a researcher send an unsolicited email to another one asking for feedback to their work. I guess it will be something like this? Hello Dr. X To introduce myself, I am Y, in ...
94
votes
4answers
9k views

What is behind the “Indian Undergrad Research Experience”-spam?

Every now and then I receive an email claiming to be from some undergrad student in Math or Computer Science at an Indian university asking for a summer research experience in "my research group" (...
81
votes
9answers
16k views

Is it appropriate (as a PhD student) to email other researchers asking about some details in their papers?

It has happened on several occasion now, that I read a paper, understand 95% of it, but there are some niggling details which I simply don't get. I ask around, I ask my advisor, and nobody is able to ...
81
votes
13answers
15k views

Why do academics frequently write very short email replies?

Why do many academics write short replies to emails? For example, I write Professor MK some polite email with salutation, etc., just polite and decent email. MK then responds like this: OK, MK ...
44
votes
1answer
2k views

When asking research-based questions, what are some good practices to maximize the rates at which people reply to emails?

Matthew Might has an excellent article on his website. But what are some other good suggestions? One important thing is identification (some professors are simply happier to reply to emails than ...
15
votes
4answers
7k views

How to tell a faculty member that I don't need him on my thesis committee anymore?

Out of five needed members for my doctoral thesis committee, four are fixed. For the fifth member, I approached Mr.A. He has no real connection to my research or topic but I contacted him because he ...
50
votes
11answers
94k views

What should a proper email signature look like for graduate students?

So far, what I have is First and Last Name Title Group/Lab Name School Name Address and Phone I'm especially confused about the "title". I'm not sure if it should say "Graduate Student", "Research ...
16
votes
2answers
2k views

How to research about professors wisely?

The application season is coming, and I'm going to spam the mailbox of every professors. OK, just kidding, but not completely untrue. Of course I will do my homework. As Anonymous said, it is fine ...
6
votes
4answers
16k views

What to write in email to potential PhD advisor?

I would like to apply for following PhD studies in the Nordic countries, particularly in the field of Computer Science. The problem that I found is that it says in the admission procedure that "before ...
16
votes
2answers
24k views

What to do when emails to a potential advisor are not replied?

I asked a potential advisor for possible research projects but I haven't received a reply. What is the appropriate thing to do? Reply with my previous mail quoted, and say something like I having ...
50
votes
5answers
11k views

Should I send an email to authors of a paper I enjoyed reading?

For me as a graduate student, there are some papers out there that really stand out among the others. Some of them are really meaningful and inspiring. Is it polite or even acceptable emailing the ...
14
votes
3answers
10k views

How to send a research proposal to find potential PhD supervisor?

I am trying to look for a PhD position by contacting potential supervisors through email. I have made a list of professors who I found interesting through searching some papers and their department ...
33
votes
4answers
13k views

As a student with questions about a paper, can I email the author myself or should I ask someone else to contact him?

I am reading a paper and have questions about the details of the procedure described. I have read other papers by the same team but they don't explain too much about that procedure anyway. I think it ...
17
votes
8answers
4k views

As a graduate student, is it better to use a Gmail address or name@mywebsite.com? [closed]

As a grad student (Note: I am in the humanities, so nobody is really technically inclined), I have an address from my institution (.edu) but I rarely use it. I suppose I do "use" it, but it forwards ...
13
votes
2answers
3k views

How do you address unknown peers in email?

This is one bit of academic etiquette I'm not sure about. When I write to another researcher, a peer (we're both professors). I've never exchanged with before and never met him but I know of him (and ...
27
votes
7answers
6k views

Which email address should a student use in a publication?

So my student and I are writing a paper, my question is: Among firstname.lastname@student.institution.domain vs firstname.lastname1@gmail.com which sounds more professional? I personally submitted ...
8
votes
3answers
23k views

Sending a second reminder to a professor about LORs, after the first reminder

As graduate school application deadlines roll around this season, I believe this site would get a lot of questions concerning letters of recommendation, including sending reminder e-mails to ...
5
votes
1answer
1k views

What can I do when my e-mails to professors go unanswered? [duplicate]

I have accepted as postdoc researcher in a Swedish university. Three professors in the university are correspondent for this position. I have to travel to Sweden within 2 weeks and start my new job. ...
70
votes
7answers
12k views

Is generic “thank you” email a waste of time in academia?

A very busy professor just responded my email. He answered my questions, and in the end, he explicitly said something like "Please let me know if you have any questions" or "Please respond if you have ...
56
votes
9answers
12k views

Professors/Teachers only replying to part of my email

I've been a Computer Sciences student for 4 years now, give or take, and my experience with emailing teachers/professors (teachers from now on) has been either of two cases: they reply to my entire ...
35
votes
4answers
2k views

Should I notify people I mention in the acknowledgements section?

I recently finished a paper in which I received valuable feedback from two professors (neither supervisors nor coauthors) at some specific points, which ultimately leaded to localized significant ...
24
votes
1answer
17k views

I have found an error in a textbook. What can I do about it?

In the book Electronic Devices and Circuit Theory (10th edition) by Boylestad and Louis Nashelsky, I have found a technical mistake. What can I do about this? To whom should I send an email, the ...
34
votes
12answers
28k views

Dealing with students who sent email with empty body but the homework attached

I am responsible for the exercises for a graduate course. The students submit their solutions via email and all of them send a normal email: greeting me and telling that the solutions file is attached ...
20
votes
2answers
3k views

Ethics of scraping “public” data sources to obtain email addresses

I am wondering whether the following research practice is ethical. A software engineering researcher downloads source code repositories from Github, a large source of publicly available open source ...
12
votes
4answers
3k views

Is it acceptable to ask how a professor would like to be addressed through email?

I am an undergraduate student working for a professor this summer. Up to this point, I have referred to the professor as Dr. LastName. I have met his research group; his graduate and PhD students ...
36
votes
6answers
13k views

Is it rude to use tracking softwares for the emails that you send to potential advisors?

A considerable portion of emails that I send to professors abroad to see if they have any position available remains unanswered. Not receiving a response, I can not imagine if they didn't attract to ...
12
votes
5answers
8k views

How to address an Oxford/Cambridge full-time lecurer who is not a Ph.D.?

I am currently writing an e-mail to a member of Oxbridge staff. He is a "lecturer," full-time staff, who co-ordinates a well-known program, but does not hold a PhD, only an MA. I can't call him "Dr. ...
11
votes
3answers
2k views

Best way to respond to a request for CV after graduation

I did a summer internship in an industry for 9 week. It was a great experience and my supervisor was a very formal and professional lady. She rarely smiled but appreciated my work every now and then. ...
5
votes
2answers
2k views

Inquiring about PhD status and mentioning standing offers

I have a PhD few admission offers from some universities. My first choice school didn't make its decision yet, or maybe didn't post it online yet. Is it OK to send an email asking about application ...
3
votes
2answers
15k views

How to proceed if a professor does not answer the request for letter of recommendation?

I have written an email to a professor asking him for a letter of recommendation. It's been almost a week and he didn't answer back. I have already seen questions on this topic here, saying that when ...
8
votes
2answers
2k views

Professor cc to other professors when I ask about the PhD student vacancy. Should I answer as a group or to individuals?

I wrote an email to Prof. X to ask about a PhD student vacancy and talk about a topic in one of his papers. He refused to accept me because of his retirement and replied with a warming email. In that, ...
4
votes
3answers
387 views

Emails being ignored by University

I am a graduate student in the U.S., specifically California although I am not sure it matters. After three months in the American university system I am almost convinced there is an organizational ...
3
votes
1answer
2k views

Following up with professor after PhD rejection

I met briefly with a professor last year and showed him a poster of my work which was not good at that time (It was some sort of a presentation in which we show our work and research). Then I decided ...
3
votes
2answers
6k views

Why do potential supervisors not reply to my emails? [duplicate]

I have contacted so far 5 supervisors for my master program that I want to enroll in ( applications open late September and admission January 2017) . I emailed various faculty in the most polite way ...
0
votes
1answer
6k views

How long to wait after sending an email to a professor before I should assume that I will never receive response?

I have sent an email to a professor at a local university. The email asks for assistance with a fairly large science fair. I have done much of the work and the email was asking about how I could ...
0
votes
1answer
137 views

What should I include in my first email to a potential PhD advisor?

I am applying for Ph.D program, and I need to find an advisor to accept me in his group. I want to send to him a perfect email and get his attention to me. I would like some opinion on this matter. ...
23
votes
11answers
17k views

What's wrong with my e-mail to potential PhD supervisors?

I recently sent some e-mails to potential supervisors asking information for a PhD with them, I obtained no answers. I share my doubts and then copy the standard mail I sent. I sent it to 5 ...
80
votes
13answers
32k views

How to deal with an inappropriate greeting in an email?

I'm relatively new to teaching (I was just hired as a tenure-track English professor at a local community college and have been teaching for just about 2 years). I recently received an email from a ...
114
votes
13answers
31k views

Is it appropriate to email a professor saying you enjoyed their class, after doing well in it?

I recently finished taking an undergraduate class and I enjoyed it. I was thinking of emailing the prof and saying this, but I don't know if it's appropriate or not, for a few reasons: I would have ...
23
votes
3answers
12k views

Should résumés be attached in a mail to a professor?

Say there is a student who writes a mail to a professor asking for a PhD vacancy or a RA-ship position. Should he attach his résumé in a mail to a professor? I have had contradictory viewpoints on ...
58
votes
11answers
10k views

What can professors do to encourage properly written email messages from students?

(Motivated by https://academia.stackexchange.com/questions/55082/hey-i-was-wondering-of-your-students-write-like-this) The writing style probably [stems] from the electronic age of text messaging....
27
votes
12answers
90k views

How should degrees be listed in an e-mail signature?

I have the following degrees: PhD in Information Technology (Computer Science concentration) MS in Systems Engineering (MSE) MS in Engineering Management (MEM) BS in Computer Science What would a ...
27
votes
9answers
130k views

How to show extreme gratitude in an email?

When contacting universities, in many cases, I find the replies to my emails extremely well detailed and helpful, therefore in such cases I find a simple "Thank you" to be just insufficient. For ...
9
votes
8answers
7k views

What do I do if a professor at a foreign university doesn't respond to my emails?

I want to know about appropriate actions to take when not receiving an e-mail reply from professors after 2 to 3 weeks of sending an e-mail. When writing my e-mails, I try to highlight questions and ...