Questions tagged [email]

Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

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8 votes
2 answers
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Is it considered spam if I send emails to ask professors to view my manuscript?

I have written a manuscript and want some feedback from experts. So I sent emails to different professors to ask their permission if they want to view my manuscript. I did not attach my manuscript to ...
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  • 1,315
8 votes
1 answer
3k views

Former advisor/coauthor not answering emails

I am a PhD student and my masters advisor is not replying to my emails. Why is he not replying? When I was in the masters program he and I published a paper on a big journal. I am the first author. ...
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  • 335
7 votes
6 answers
4k views

Does it matter which email I use to write to professors?

I'm a fourth-year undergrad math major. Consider two universities X and Y. X is my home university, while I've been doing summer research (sort of an REU) at Y. Y is (much) more reputed than X is, ...
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1 vote
2 answers
337 views

My professor seems to be using another professors course work and making mistakes because of the disconnect. Are my emails too much?

I'm 27, and currently in my first year and first semester at a community college, fully online. The professor in one of my classes has, on multiple occasions, made mistakes in regards to grading or ...
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  • 13
3 votes
1 answer
206 views

Email netiquette for telling thesis committee member I've replaced

I'm a fourth-year Ph.D. candidate in the social sciences. I've decided to replace one person in my doctoral thesis committee because she is not giving me any feedback or responding to my emails in ...
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7 votes
4 answers
2k views

Why did only a few professors reply to my Ph.D. positions inquiry? [duplicate]

I am doing a M.S. degree in a mechanical engineering program. In the previous three weeks I sent a letter inquiring for an opportunity to over 20 professors whose lab's website clearly showed Ph.D. ...
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12 votes
2 answers
6k views

Potential Internet blackout in Russia: could academics in Russia submit a manuscript to an international journal by postmail?

Researchers in Russia may face a blackout on the internet and may only surf on national websites (ref). Then they could not submit any paper to non-Russian journals anymore. I was wondering whether ...
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  • 277
0 votes
3 answers
421 views

How to write an apology message to a professor when you've accidently been arrogant?

I'm a first year and our professor was taking students for a research paper; we had to call the professor so he could ask us some questions. I was kind of nervous, and when he asked me if I'd done any ...
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29 votes
5 answers
9k views

Why would a university permit a disabled student to Gmail with university staff, in lieu of her official university email (ending in .edu or .ac.uk)?

I ask out of curiosity. I have never seen this exception before! I know I shall not ask any student about their disability. My university is in the Anglosphere. Using their @universitydomain.edu, a ...
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  • 559
0 votes
1 answer
142 views

Should I write a third e-mail to prospective supervisor? [duplicate]

I am a student from 3rd world Asian Country and want to do a PhD in Pure mathematics. I wrote to prospective supervisors of UK and France on 22 December, 2021 (I have never met any of them before). ...
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4 votes
2 answers
233 views

Emailing professors regarding funding for PhD after getting accepted?

I have been accepted as a doctoral student (aerospace engineering, US). The email I received suggested that I get in touch with the faculty of my interest to discuss funding and research. I did try ...
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1 vote
0 answers
49 views

Would it be advisable to ask to be a research intern for prospective PhD advisors

I do math, and currently do not have an REU opportunity for the coming summer. Part of this is due to me being a US citizen studying in the UK (meaning many opportunities start before my classes end), ...
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18 votes
1 answer
8k views

I got a rejection email for postdoc position along with an invitation to apply as a visiting assistant professor. Is this a gentle letdown?

I applied for a postdoctoral position, and I got an email from hiring committee : "Thank you for applying ~ positions. All positions have been filled. But we have been authorized to fill a ...
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  • 183
3 votes
1 answer
509 views

Do I need to apologize for late reply to Professor's mail?

For some reasosns, I needed to email our professor in the name of the whole class as class representative. When I got the reply, I had to check if everyone in the class was OK with it. This has some ...
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-1 votes
2 answers
427 views

How to send a follow up email for postdoc position [duplicate]

I passed the interview for a postdoc position some weeks ago, and the department asked me for various documents so they could begin the mandatory background/references check. I sent in the files ...
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11 votes
6 answers
5k views

How to get acknowledged by the right name even if people assume that they should use a longer formal variant?

I am currently an undergraduate who likes to think about research a lot. My email is “zachary.hunter@university.edu”, however in all my papers I am listed as “Zach Hunter”. Frequently I will email ...
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0 votes
1 answer
124 views

What is the best way to approach any professor for Ph.D. opportunities who my research advisor has referred? [duplicate]

I am a final-year undergraduate student, and I worked with a professor for more than a year. I recently asked him for a reference, and there he suggested contacting another professor he knows to look ...
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  • 11
4 votes
2 answers
287 views

Professor has not responded to request for letter of recommendation after a month, what to do next?

I am applying for Masters programs and I am trying to get my letters of recommendation squared away. One of the professors I asked has failed to respond to my emails. I sent her an initial email a ...
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2 votes
2 answers
251 views

How do I reply to a potential advisor without being too enthusiastic?

I heard back from a potential PhD advisor from University ABC saying that I am accepted into their program and he also stuck his neck out for me for getting a fellowship as well. I am still waiting ...
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35 votes
11 answers
10k views

Replying to students' emails or ignoring irrelevant questions

I started teaching this year and what surprises me is how often students will just send you emails asking about stuff that I feel they should figure out by themselves. For instance, they will email me ...
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  • 548
5 votes
3 answers
2k views

How do I politely tell a professor that I prefer not to be interviewed late at night?

I have applied to a graduate program in the US, and a Professor emailed me that he wants to meet on Zoom to talk about my application. He gave me some dates when he will be available for a Zoom ...
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0 votes
3 answers
190 views

Emailing to have a discussion

I am an undergraduate student in physics who has been self-studying certain subjects in humanities/social sciences due to the pandemic. I'd like to gain more perspective on the subjects, but have been ...
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1 vote
0 answers
183 views

Seeking advice on effective follow-up for postdoc offer letter

I recently sent a cold email to a research group at the University of Oslo for a postdoc position and they seemed interested and asked me to apply to an already open position (even if I was not a good ...
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  • 1,081
1 vote
6 answers
2k views

How should a reminder e-mail asking for a PhD position be written so that it is not considered rude?

I live in an Asian country and I wrote to three professors in France asking to discuss PhD research opportunities in Math. I introduced myself and told them my background in the particular branch of ...
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1 vote
1 answer
218 views

How to respond when Professor do not reply to your earlier mail?

Recently, I asked a professor to give me some references about a field that I can read about during my semester so that when it is time for a project, I can know the prerequisites of the subject. In ...
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-1 votes
2 answers
345 views

What can be good alternatives of "Respected Sir/Madam" to be more gender-inclusive? [duplicate]

I am an undergrad student and I always get/send emails that start with "Respected Sir/Madam", or, "Dear Sir/Madam". But, I always wondered how I can be more gender-inclusive. "...
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  • 23
14 votes
3 answers
3k views

Should I send an updated CV if I was informed about the acceptance of a paper in a top-tier journal shortly after applying for a postdoc position?

Last week I applied for two postdoc positions (one in the US, one in Germany). The deadline for both was 10 December. A few days ago, I got the acceptance letter for a paper (JCR Q1). I have two more ...
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  • 565
16 votes
4 answers
4k views

I am an assistant professor. In an email, how should I address an associate professor in a different university with no prior contact?

I am an assistant professor outside the US. I want to email an associate professor in another university in the US, who I haven't talked to before. He's American. It's just because I want to discuss ...
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1 vote
2 answers
93 views

Sending report: what should I write at the end of the email?

I finished my report and want to submit it. What should I write in the email? My version: Please find attached the research paper. I have attached it to the body of this email in doc format, plus an ...
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0 votes
1 answer
256 views

how should i reply to this mail from professor? [closed]

I got a positive reply from the professor, how should I reply politely? This is the response from my professor: "let me go through and get back to you on the article " Currently, the ...
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  • 31
1 vote
1 answer
159 views

How long should I wait to contact an Editor-in-Chief if she told me she would contact soon but has not yet done so?

In another post, I mentioned that I have been waiting for a decision on a revised article for more than 11 months. During those months of waiting, I have contacted the Editor-in-Chief (EiC) twice to ...
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  • 565
4 votes
2 answers
1k views

Professor not Responding to Letter of Recommendation Emails - Is it Time to Look for an Alternative?

I am applying to graduate (doctoral) programs for this fall with the first deadlines for application materials being December 1st (as of writing this post it is November 19th). I asked a professor, ...
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2 votes
1 answer
316 views

Switching from formal to informal in email

I have contacted a supervisor (call him Dr Thomas Riddle) to chat about an advertised PhD project, writing Dear Dr Riddle, to which he replied with Hi Luis, and he signed off with Tom. In my ...
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  • 553
1 vote
1 answer
76 views

Should I mail a professor after applying to a programme?

I have applied for a summer research program for 2022. The application involved listing a preference order of professors I would like to work under. Each professor had a one line summary of the work ...
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  • 119
25 votes
3 answers
6k views

Is it inappropriate to contact my Master’s supervisor on Facebook or Instagram for a reference while she’s on maternity leave?

I am currently applying for a PhD degree in Canada and one of my potential supervisors from the UK asked if he could ask my Master’s supervisor for reference. So I emailed my ex-supervisor about this ...
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  • 359
2 votes
1 answer
181 views

when is it acceptable to email an paper author asking questions?

Under what circumstances is acceptable to email an author questions? Let me give some examples of different circumstances: some experiments were performed, but not all details were included. I (the ...
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  • 157
3 votes
2 answers
712 views

In order to write a good email (not generic or close to generic) to prospective phd supervisors, in what level of detail should I read their papers?

This question is an extension of this particular question: Is this way of writing e-mails to professors asking for funded PhD positions to work under their supervision good? I am a person in an Asian ...
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2 votes
0 answers
65 views

Creating Verified Email in Google Scholar for Non Academic (no institutional affiliation) [duplicate]

How can I create a verified email address (which requires an institutional affiliation) in google scholar when I was in private practice? I have no institutional affiliation. This matters because my ...
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7 votes
1 answer
206 views

When should a masters student write to professors in Israeli Universities enquiring for Funded phd Positions

I am looking for a Phd position in math in Israel as a foreigner. I am from an Asian country. I have looked at profiles of a couple of professors in Israeli universities whose interests aligns with ...
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1 vote
0 answers
72 views

Should I also send a cover letter along with my CV while applying to PhD programs in math

I will apply to a PhD program in math at French universities for session 2022. I will write e-mails to the professors I want to work with, asking if there are open PhD positions in their group. I ...
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3 votes
1 answer
298 views

What time of the year should I e-mail professors to enquire about PhD positions in France?

Edit: My question is not a duplicate of following question:How does the admissions process work for Ph.D. programs in Country X? because in answer to this question nobody has answered about the system ...
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4 votes
1 answer
217 views

Should I write to professors in Europe during the winter holidays?

I am student of an Asian Country who will apply to European Universities (mainly France, Germany, Finland, Netherlands, Denmark) for session 2022 for PhD in mathematics. So, I thought about writing ...
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5 votes
2 answers
303 views

What good email service alternatives are available for academics in China?

I am based in China and am desperate to find a good email service as a researcher. The university email has suspicious delays and is probably censored. I used to rely on Gmail, but Google is blocked ...
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  • 863
16 votes
7 answers
11k views

How should I reply to an email from a student who took a test and failed, and promises to do better?

Below is an email I received from a student whom I'm giving Spanish lessons to. He took a assessment test and failed it. I received this email (which I've attached below) from him today, and I'm not ...
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3 votes
2 answers
615 views

What should I think after a very positive reply to cold mail?

Recently, I started sending cold mails to profs for upcoming PhD applications. Two of them replied instantly right after my mail: Thank you for contacting me, I am planning taking graduate students ...
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35 votes
15 answers
11k views

What are legitimate reasons for students to use their personal, rather than university, email accounts?

I'm affiliated with one British and one American university. Both mandate students to email from their university email accounts. Some students don't. When I emailed them to ask why, one student ...
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1 vote
1 answer
109 views

The format of a follow up

Two weeks ago I had an interview for a postdoc position. Because of the immediate need to fill that position, the committee decided, at the end of the interview, that I won't be considered for this ...
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4 votes
1 answer
729 views

What are the expectations (if any) for time between students' replies to professors' emails?

I am an undergrad student who has recently taken a course under a professor. I sent him an email last Thursday for confirmation that I will be allowed to register for his course (it has not started ...
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1 vote
0 answers
75 views

When to mention that I am enrolled in PhD when applying for another

I am currently looking for PhD positions and contacting professors. I am also currently a PhD student in the first semester but the funding is very low and I fear that the financial situation will ...
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46 votes
3 answers
6k views

May I email a former lecturer?

I recently had my delayed graduation ceremony and met up with an old lecturer who supervised my dissertation. It was nice to see them but we sadly didn't get the chance to catch up. I was considering ...
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