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Questions tagged [email]

Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

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6 votes
2 answers
2k views

Professor previously wrote letter, and now he's not responding to my emails [closed]

Last year I applied for PhD programs. I got together four letter writers two from my current MA program and two from a previous MA program. I was rejected from every PhD program that year, and I was ...
Steve Berk's user avatar
3 votes
3 answers
667 views

How to Address a PhD Student in an Email: Mr. or Dr.?

I am preparing to send an email to a PhD student and am unsure of the appropriate title to use in my greeting. Is it more appropriate to address them as Mr./Ms. or as Dr., considering they are still ...
Iman Mohammadi's user avatar
41 votes
16 answers
13k views

Is this professor being unnecessarily harsh or did I actually make a mistake?

As a first-year PhD student, I've been receiving feedback on my dissertation plan from my supervisor and other professors. One of these professors recommended that I contact a professor from a ...
Anne's user avatar
  • 419
11 votes
3 answers
2k views

Is it common to email researchers to "sell" your work?

I recently read a paper with a research direction similar to mine. The paper builds an extension for a class of models that is very similar to the one I've been developing, but the paper doesn't ...
user19904's user avatar
  • 133
1 vote
1 answer
153 views

Potential PhD supervisor recommended me to the Director of another university research group, is this a good or bad sign?

So one of the potential PhD advisors at a university let's say X whom I emailed didn't reply but recommended me to another professor who is the Director of another university's say Y's research group. ...
Candy's user avatar
  • 517
2 votes
1 answer
327 views

Getting research award and then ghosted?

I am being offered a research award at a university in a western europe country, and it's a quite known one as well in that country (well you can say in Europe as well). The research award is not from ...
curious2024's user avatar
9 votes
8 answers
8k views

What title should I use to greet both a professor and an associate professor in an email?

I am wondering how to write email to both a professor and an assistant professor in the same email. Shall I use "Dear Professor … and …" or "Dear Professor … and Assistant Professor … &...
XYJ's user avatar
  • 109
2 votes
2 answers
255 views

Co-authors don't answer anymore and we still want them to be authors, what affiliations and emails should I use?

We are 4 co-authors for a paper. The four of us contributed significantly to the article, though, since approximately 6 months, two of them do not reply to the emails. Thus, we are two remaining ...
JKHA's user avatar
  • 380
2 votes
2 answers
2k views

What does this reply imply after a missed application deadline?

I missed the deadline to apply for admission in PhD programs of the University of Toronto by a month (because of my job restrictions!). So I mailed the University's PG office asking whether there can ...
Candy's user avatar
  • 517
6 votes
1 answer
697 views

When to reply the email of a job offer?

I got an email with a written job offer for a faculty position in the US. A question that I never saw addressed is about the timing of replying to a written offer email. Should I acknowledge and thank ...
SvanK's user avatar
  • 63
2 votes
1 answer
128 views

Different strategies to mentioning the need for negotiating a faculty position in the US

Today I received a written offer from a great US department in my field (Biology) and still did not reply to the email. I want to start negotiations about a few points in that offer, but I need also a ...
 太晚了's user avatar
0 votes
0 answers
104 views

I want to change my PhD supervisor after two years, I have a DAAD scholarship. how can I write email to ask PhD position from other groups?

I am considering changing my PhD supervisor after two years into the program and currently hold a DAAD scholarship. How should I approach writing an email to inquire about PhD positions in other ...
Milad's user avatar
  • 1
0 votes
3 answers
362 views

On cold emailing professors about your research question

I am a postdoc in Mathematics in the West. I am currently stuck on a research problem, and the things that I am stuck on lie far outside my domain. Hence, I have tried to cold email professors who ...
matilda's user avatar
  • 141
0 votes
1 answer
611 views

How can I use one Google Scholar account with two different university emails?

I have a Google Scholar account which is verified by an university account (let's call it university "A"), and my account on scholar has three articles in it. But now, I got a second ...
Neyo Goldsmith's user avatar
16 votes
4 answers
6k views

I lost my university email account. How can I help the readers of my publications reach me? [duplicate]

In my university days, I published eight papers in journals of Elsevier and in the the top-50 publications. I used the email account provided by my university, since they promised me that such account ...
Hookstark's user avatar
  • 323
0 votes
1 answer
134 views

What should I do with the postdoc verbal offers if I'm strongly inclined to one option?

I am a international student who is in the midst of a US postdoctoral job search. I have two potential lab options, lab A and B, both of which I have interviewed with and received positive indications ...
oklu's user avatar
  • 113
12 votes
9 answers
4k views

How do you even write a proper email to a professor? [duplicate]

For one of my classes, some of my classmates said that the professor never responded to their emails. However, the professor said that the emails were never properly formatted. Turns out my professor ...
strawberrycow's user avatar
2 votes
2 answers
281 views

Cover letter and research interest

In postdoctoral application cover letter, is it okay to write, "My research interests are perfectly aligned with Professor X," even though the same professor did not reply when I mailed, ...
User's user avatar
  • 225
4 votes
1 answer
496 views

Establish communication with professors via email [duplicate]

I'm a second-year engineering master's student, doing my thesis research. I've been exploring the work of professors from other institutes and would like to reach out. My goal is not only to seek help ...
AMS's user avatar
  • 39
4 votes
1 answer
334 views

I wrongly emailed a professor from a personal email, should I send the email again from my institutional email or wait?

I was writing to a professor from another university about the possibility of an internship in his lab, but I thought I sent it from my university email only to later realize I sent it from my ...
María Sandoval's user avatar
10 votes
5 answers
6k views

Should I send a PDF or Google Drive link to professors?

To avoid the spam filter by Gmail, should I directly attach my CV in PDF format or should I upload my CV in Google Drive and put the Google Drive link at the end of my email? I heard PDFs that ...
Nahid Hossain Shihab's user avatar
2 votes
4 answers
801 views

Emailing a professor to know more about their research

I am a prospective grad student and have been looking into potential labs that overlap with my area of interest. There is this one professor whose work sort of interests me and overlaps with my ...
Queenofdisaster's user avatar
3 votes
4 answers
4k views

How to decline or take time with a PhD offer

I have inquired about a PhD position at a group. After a chat with the supervisor, and some time, I was invited to apply to the doctoral school (they never said they'd take me). Then holidays came and ...
Lilla's user avatar
  • 1,763
19 votes
3 answers
12k views

Professor wants to forward my CV to other groups

I have asked a professor if they'd be willing to take me as a PhD student of them. They replied they have no position, but they can forward my CV to other groups that are hiring. I would like to reach ...
Lilla's user avatar
  • 1,763
2 votes
0 answers
197 views

Should I correct my previous statement to a stranger after several years?

A stranger sent me an email asking for a solution and advice on a technical problem years ago. I gave him my personal opinon and solution at that time. Now, several years later, I found that some of ...
konchy's user avatar
  • 121
24 votes
5 answers
5k views

Is it a good idea to unsubscribe from academic spam?

Like all of us (probably), I am pestered by loads of academic spam, inviting me to submit something to a junk conference or journal or participate in some irrelevant course. I delete this spam quickly,...
And's user avatar
  • 1,351
55 votes
9 answers
15k views

Is it true that people willingly provide their articles that were published in journals?

I live in a third world country. I barely make ends meet so I cannot afford to go to college. However my passion for academics never died so I kept self learning with online materials. However beyond ...
vjj8919's user avatar
  • 519
0 votes
1 answer
213 views

Writing to multiple PhD advisors in same group: a separate email?

I have contacted two potential PhD advisors in the same group, informing them that I also contacted the other one. They replied separately, one put the other in CC and the other mentioned having ...
Lilla's user avatar
  • 1,763
20 votes
4 answers
5k views

Changing academic e-mail in a painless way

I'm leaving university soon and the academic email address I've been providing in my research papers and academic contacts to reach me will be deactivated by the end of November. What action should I ...
farmaceut's user avatar
  • 376
0 votes
0 answers
64 views

How to contact multiple potential supervisors in the same lab?

I am based in Europe and I want to start my PhD in a lab composed of several professors. I would like to write to two of them to know if they are willing to accept new students and on which topic. I ...
Lilla's user avatar
  • 1,763
2 votes
3 answers
366 views

Is it appropriate to send PDF e-mails instead of a textual one during a mail-based scientific discussion?

When I'm in the middle of an e-mail based scientific discussion, I often find that I'm severely limited by the medium. E-mails don't manage formulas at all, the symbol palette and formatting is ...
Neinstein's user avatar
  • 2,211
2 votes
1 answer
199 views

How can I stop getting emails about unwanted registrations to some review websites and asking me to review for random journals? [closed]

I often get automated emails about unwanted registrations to some review websites and asking me to review for random, typically paywalled journals. Is there any to stop or reduce that kind of spam? ...
Franck Dernoncourt's user avatar
0 votes
1 answer
149 views

How to ask a potential supervisor for a (challenge) project?

I intend to apply for master's positions in Computer Science and I have done some projects, especially in ML/AI/RL. I would like to ask for some guidance and even a challenge project, from a professor ...
ArminAshrafi's user avatar
4 votes
2 answers
2k views

Institutional email for mathematical organization

I'm a member of a mathematical organization which is not tied to any university, but rather has members from several different institutions (who are mathematicians). Furthermore, the organization even ...
Steppewolf's user avatar
3 votes
3 answers
3k views

What steps should I take when contacting another researcher after finding possible errors in their work?

The story starts on April 2, when I found a critical mistake in a semi-famous recent applied math paper with 100 citations. I admire the paper and I find a very simple counterexample that high-...
High GPA's user avatar
  • 4,682
-1 votes
1 answer
99 views

two months with no confirmation from editor

I submitted an article to an academic journal about two months ago (not through a website but directly to an editor's email, because the submission via email is the required way) but received no ...
Ramil Sunday's user avatar
1 vote
1 answer
327 views

Was I wrong to tell about communication issues to my supervisor?

I am a PhD student working in Europe in the stem field, and I have recently told my supervisor about an unpleasant email (-reply) which I received from his previous PhD student. He is currently ...
Atom1667's user avatar
  • 373
36 votes
4 answers
10k views

What should I do when I can’t replicate results from a conference paper?

There is a theoretical computer science paper that is published in a very good conference. The paper essentially comes up with an algorithm and an explicit function (mentioned in the paper) of some 20 ...
user3508551's user avatar
  • 3,895
9 votes
4 answers
4k views

Ethical standards in asking a professor for reviewing a finished manuscript and publishing it together

I have been independently working on a substantial idea. The results of my work have been compiled into a complete manuscript. However, I think I need to have an expert in the field reviewing it to ...
Ash's user avatar
  • 378
10 votes
3 answers
3k views

Should I send a manual email as well as an autogenerated email to potential reviewers?

I am an editor for a math journal. When I select and invite a reviewer to referee a paper the journal's management software automatically writes and sends an email invitation to that reviewer. For a ...
Darren Ong's user avatar
  • 4,278
29 votes
9 answers
4k views

What is the de facto standard while writing equation in a short email to professors?

In a research field that math is frequently used, while sending a long note/paper, attaching a pdf is of course the best. But for a short email that only involves few equations, a pdf file might be ...
dodo's user avatar
  • 2,155
27 votes
3 answers
11k views

I contacted a professor for PhD supervision, and he replied that he would retire in two years. How should I respond?

I contacted a professor and asked him for a PhD supervision, his reply was: Dear XXX, I will retire in 2 years. Best regards How could I reply to this email? Is it ok to have this professor as my ...
Rose's user avatar
  • 391
13 votes
5 answers
8k views

Recovering from a blunder I made while emailing a professor

Yesterday I emailed a professor inquiring about a research opportunity. He replied within an hour, told me to follow his profile to find the open position, and that he would be pleased to receive my ...
Saadia's user avatar
  • 169
6 votes
5 answers
3k views

Etiquette: How many reminders should one send for conference speakers to submit their talk info?

I am co-organizing a conference that will take place virtually on Mar 13, 2023. We invited the speakers and they confirmed their participation in Nov, 2022. Now, we sent them a form that collects ...
Nadine's user avatar
  • 1,580
1 vote
2 answers
335 views

Is it unprofessional to forward email discussions to doctoral supervisor?

I was having an email discussion regarding my postdoctoral application with my potential host supervisor. At one point, he asked for recommendation letter from my PhD supervisor. When I contacted my ...
Lishachulisha Magenta's user avatar
0 votes
1 answer
211 views

Late email to Professors for a Ph.D. program

I applied for some programs in the USA for a Ph.D. program for the fall semester and was very busy with my academic jobs, resulting in having no time to email the department faculties. So, I applied ...
Soroosh Noorzad's user avatar
18 votes
1 answer
4k views

Invited a speaker to talk at a conference which is part of a bigger conference and the parent organizers rejected their participation. What to do now?

I am organizing a volunteer academic conference as a part of a larger conference at a top university (let's call it X). Organizers are required to invite speakers to talk about their research in a ...
Nadine's user avatar
  • 1,580
0 votes
1 answer
181 views

A possible PhD invitation situation but no reply over time

​​I once interviewed with a professor for a PhD position, but was rejected due to lack of local language skills. However, the professor mentioned that he will let me know when he has another position, ...
user167410's user avatar
5 votes
4 answers
4k views

Is it alright to cold email a Professor for research opportunities?

I have completed my masters, and am currently working on a year-long project, and I am hoping that I will be accepted for a PhD position sometime by the end of this year. Although, my current project ...
YeatTheorem's user avatar
1 vote
1 answer
153 views

Regarding emailing to prospective Professors after submitting application

I have applied to a US university for Fall 2023. I have mentioned 4 Professors name in the SoP though I haven’t contact them before submitting application. Now I want to email them to inform them that ...
SRC's user avatar
  • 315

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