Questions tagged [email]

Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

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1answer
87 views

I asked one author for a resource related to their paper - is it okay to also ask a coauthor?

I recently communicated with an author asking for some resources related to their research paper. He responded to the mail and the response contains: Appreciation for the interest. Resource may be ...
1
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1answer
100 views

Is thanking email recommended after a response from author? [duplicate]

Suppose I read a research paper and contacted the author for a resource through email. The author responded to the email. I have no further queries or requests to ask the author. In such context, do I ...
6
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5answers
2k views

Proper salutation in email for requesting a resource

Suppose I read a research paper and write an email to the authors, requesting some resource or asking a doubt. I know the email address and author's name from research paper. What is the proper ...
0
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1answer
74 views

Sending a follow up email to prof and ask for the data availability

I sent an email to a professor to share the data they published a paper on (and they are obliged to do it). It's been more than 2 weeks, he has not replied yet. Should I send a follow-up email under ...
3
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2answers
296 views

Asking my supervisor a potentially dumb question [duplicate]

So I recently did my PhD project approval which is the process where I agree my objectives with my supervisor and present a short overview to a review panel. All that went well and my project has been ...
1
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0answers
140 views

Emailing back at professor after he forwarded my email? [duplicate]

So I emailed a professor regarding graduate research assistantship and he replied by saying if it is ok for him to forward my email to his graduate student. I said yes and its been a week so I'm ...
0
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2answers
354 views

I have ended up on a mailing list for lecturers

I'm a final year undergraduate student. When I opened Gmail today there was an email regarding some conference and instructions on how to submit a paper to it. I never get emails like this, so I was ...
5
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1answer
448 views

It is appropriate to call the professor for this situation?

I have a great relationship with one of my professors(at least I think), and a few weeks ago we discussed the possibility of doing a research project together this summer. However, he never replies to ...
14
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6answers
5k views

Can I use a fake email address for asking simple questions to experts?

I am a postdoc in math. From time to time, I have some simple questions, which I believe most graduate students know in their field. So, I email specialists to ask them. I sometimes noticed that ...
1
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1answer
80 views

Interview Follow-Up Email Etiquette

I am writing a follow-up thank-you email for a teaching position that I interviewed for at a place where I am an adjunct. If I have had a (good) idea based on something the committee discussed, can I ...
11
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1answer
1k views

Is it considered bad if a student replies late to a professor?

We know that professors are busy, and more often than not we (students) do not receive quick replies from them. However, the tables have turned (sadly, and just once). This summer, I'm working on some ...
0
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1answer
188 views

No reply after almost two months since the first interview

At the beginning of March I applied for a postdoc position that was very close to the research topic of my PhD. I also sent an email to the Professor who posted the position in order to persuade him ...
0
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1answer
70 views

How should I interpret a book editor not responding to me after accepting my chapter proposal?

I had a detailed chapter proposal accepted about five weeks ago for a collection of critical essays in my field, edited by a retired professor who has been prolific in publishing while retired. In the ...
2
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1answer
332 views

My supervisor ghosted me

I am a STEM master's student in a University in Europe. I am going to graduate next month and I need to settle the date of my defence and other bureaucratic matters with my second advisor. He had no ...
0
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2answers
191 views

Sending a follow up email for a research assistant position

I have submitted an application for a research assistant position in field of psychology and neuroscience in the USA. The person to whom I submitted my application seems to be the lab manager (not ...
42
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2answers
14k views

Why do professors obfuscate their email addresses on their websites?

I've always wondered why professors write their emails like this: john dot doe @ harvard dot edu I am trying to figure out some benefit of this but I can't think of one. It is definitely not more ...
1
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1answer
198 views

Is it absolutely necessary for a researcher to have an institutional email?

I was creating a researchgate account and it says it wouldn't let me in if I can't provide institutional email. I do research in an University and I don't have any Institutional email. But the way ...
52
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12answers
14k views

How to reply to an email from a student who wants a reply instantly?

I have a student who wants me to reply to his emails as soon as he sends them! For example: I already provided you with .... form in our first meeting. Can you fill the necessary boxes and sign .... ...
2
votes
1answer
234 views

Is it rude to forward an email to someone left out of the email?

I've emailed a professor/TA and cced my peers or also a different professor/TA and cced another professor/TA. However, sometimes I get emailed back only to my email, not the person cced, would it be ...
13
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6answers
2k views

Is it okay if I provide my personal email address on my paper instead of my institutional one? [duplicate]

I'm going to submit a paper with my name as the "corresponding author". I am going to be using my personal email address instead of my university one. This is because I am an undergrad and ...
0
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0answers
67 views

Contacting a potential PhD supervisor for a second time after some months

A couple of months ago, I mailed a potential PhD supervisor with the question whether she has an open position available in her research group. She replied that at the moment, she didn't have an open ...
20
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3answers
5k views

Cold emailing another grad student at your institution to ask a question

I’m stuck in my research (I'm a PhD student) with a task/question that neither I nor my advisor are knowledgeable about (we are looking for vendors of a niche item and have had very little success in ...
68
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16answers
17k views

Why did I receive a negative response from a professor when emailing about course content and prerequisites of a course I am considering taking?

I wrote the following email to a professor (I've removed any personal or specific details): Dear Prof. Last name, Hope this email finds you well. I am Name, an undergraduate in the mathematics ...
1
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2answers
269 views

How to email a professor requesting to supervise a PhD thesis?

I am interested in applying to PhD in Mathematics in University of Luxembourg. In the webpage it is written that "We recommend that you contact potential thesis supervisors by email to discuss ...
0
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1answer
94 views

Waiting for approval from professor to write letter of recommendation

I am applying to a university teaching position, and I would like one of my committee members to write a letter of recommendation for me. During my initial interview with the head of the department at ...
2
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2answers
166 views

Sending a second follow-up email for a potential PhD position

Four weeks ago I contacted the department of the University to ask whether there are PhD positions open. They emailed me some questions I needed to fill in and said that they will review my ...
48
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4answers
12k views

Supervisor who accepted me for a research internship now says he doesn't know who I am

I've been accepted in a research internship. However, after I sent an email to my supervisor asking about some details, he told me that he has no idea about who I am, and that maybe I've been ...
0
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3answers
256 views

Is It Okay to Continuously Use One's Private Email Address?

I would have a question: Is it okay to use one's private email address to reply to all the university-related emails after having set up a forwarding to one's private email address - be it as a ...
1
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2answers
224 views

How do I apply for a PhD position via email? Should I read papers written by prospective advisors beforehand and write about it?

I am a master degree student. I am keen to join a PhD program under a mathematician in a university in France or Luxembourg. I found that in the webpage it is written that I should send an email with ...
54
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7answers
7k views

Is it okay to give students advice on managing academic work?

My journey through academia has been a hard-fought battle against myself and all my worst traits. I'm now finishing my PhD and concurrently teaching courses in which I inevitably come across students ...
2
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2answers
146 views

PhD Application Email

I am working as a researcher in a research lab, and I want to apply for a Ph.D. position. I have read that most of the professors read emails sent through professional email-id only. But my current ...
8
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3answers
1k views

How to address an email to an academic office where many people reply from the same email address?

I have been sending emails (in English) to the "visitor's program" of an institute in Germany. Initially, only one person used to reply to these emails, and I addressed this person. Recently,...
1
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1answer
328 views

How to deal with professors who don't respond to emails?

I am an undergraduate student in India who is struggling to get professors to reply to my emails. I believe that my emails are well-drafted. Here is an example: Dear Professor X, I am Y, a student in ...
0
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2answers
182 views

emailing supervisor to ask about application status

I have applied for PhD programme (in Dec 2020) and informed my potential supervisor that I have completed my application. Recently (9 days ago), he asked me if I have received any communication from ...
10
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6answers
3k views

Asking a faculty member at my university that I have not met(!) about his research, and about courses that deal with his specialty/my career goal?

I am an undergraduate student pursuing a double major in Computer Science B.S. and Mathematics B.S. My dream career is to work in quant. finance. However, my school does not have a dedicated ...
3
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1answer
108 views

Enquiring about postdoc opportunities: should I contact professor directly or via recommendation/networking?

I have recently finished my PhD and I'd like to contact a professor to introduce myself and express my interest in doing a postdoc in their group. My doctoral supervisor is familiar with this ...
15
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9answers
6k views

May I use my former-yet-active email address of an institute as a contact channel in my current CV?

Since I was a master student in (the North American) X university, my email roboticist@x.edu has been still active, even though it is a couple of years that I have left that university. Now, I'm about ...
3
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0answers
859 views

Has anyone had any experience with Editsprings? [closed]

I received the following email from a company called Editsprings: Dear Prof./Dr. XXX, It is our great honor to write you this email. Here is an invitation about working as a part-time editor from ...
2
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3answers
369 views

University subscribed its entire community for a mailing list which is impossible to unsubscribe from

I realize that this is a very atypical question for this forum. To be frank, I'm not sure if this is the right place to ask. But it is part of my academic life, so I'm going to give it a try. In the ...
-1
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1answer
127 views

What kind of mailing lists do academics use? [closed]

I have to create a mailing list. One of those kinds that are used in academia, with just one address through which anybody can share an email with everybody included in the mailing list. I've searched ...
17
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6answers
5k views

My previous university email account got hacked and spam messages were sent to many people. What should I do?

I am having serious trouble with my previous university email account (Office365), provided by the university where I finished my master’s studies last year (I am currently pursuing a PhD at another ...
1
vote
2answers
105 views

Reference recent paper to join group? [duplicate]

I'm in my second year at uni. There's a professor whose group I want to get into. My question relates to what's appropriate to send in a "hey can I join" email. For example, this man quite ...
0
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0answers
80 views

Should I send a second (but not consecutive) follow-up email?

By the end of the term, I am supposed to choose my MA supervisor. Normally, I agreed to meet her to confer on a possible common area of interest this week. On Monday, I sent her an email asking when ...
0
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1answer
162 views

Why would a professor not reply? [duplicate]

A professor has offered me a summer research project at his lab. The last we had talked was on a Zoom call during which I was offered the position. He had then asked me to send my academic records ...
0
votes
2answers
126 views

What's the best way to ask a professor for their syllabus before the term starts? [duplicate]

"I am taking your course in Spring 2021. Is it possible for you to send the syllabus if there is one ready?" Is the wording okay?
2
votes
1answer
343 views

Should I email a professor during Christmas and New Year Holidays?

I got a project confirmation from a professor 2 days ago. The project would require me to travel abroad during the summer vacation period of May-July 2021. The formalities such as offer letter and ...
1
vote
1answer
235 views

Europe Etiquette : Should I reply to a reply?

When asking a question to a professor, I wonder if I should reply to his answer if I have no other questions with "Thank you for your kind answer professor". I guess this is the polite thing ...
3
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2answers
159 views

How Long Should I Wait After a “I’ll be in touch soon” reply, to follow Up?

After writing to a potential postdoc advisor in the US, I got replied like; "... will follow up soon. .................... ...new project is matching with your profile. .................... ...
0
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1answer
118 views

Guide for Undergraduate Research (trying to find a PDF document) [closed]

Some time ago, a friend showed to me a 3-4 page guide for undergraduate research, which was really good. However, now I am not able to find it online anymore (and do not know anymore, who showed me ...
3
votes
2answers
201 views

Is it standard that universities in some countries don't give affiliated students/faculty email addresses?

All my experience in academia in western countries is that if you're an enrolled student or affiliated faculty, you get an email address from that university. Are there countries where this is not ...

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