Questions tagged [email]
Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.
767
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Cover letter and research interest
In postdoctoral application cover letter, is it okay to write, "My research interests are perfectly aligned with Professor X," even though the same professor did not reply when I mailed, ...
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1
answer
457
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Establish communication with professors via email [duplicate]
I'm a second-year engineering master's student, doing my thesis research.
I've been exploring the work of professors from other institutes and would like to reach out. My goal is not only to seek help ...
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4
votes
1
answer
263
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I wrongly emailed a professor from a personal email, should I send the email again from my institutional email or wait?
I was writing to a professor from another university about the possibility of an internship in his lab, but I thought I sent it from my university email only to later realize I sent it from my ...
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Should I send a PDF or Google Drive link to professors?
To avoid the spam filter by Gmail, should I directly attach my CV in PDF format or should I upload my CV in Google Drive and put the Google Drive link at the end of my email?
I heard PDFs that ...
2
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4
answers
306
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Emailing a professor to know more about their research
I am a prospective grad student and have been looking into potential labs that overlap with my area of interest. There is this one professor whose work sort of interests me and overlaps with my ...
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4
answers
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How to decline or take time with a PhD offer
I have inquired about a PhD position at a group. After a chat with the supervisor, and some time, I was invited to apply to the doctoral school (they never said they'd take me). Then holidays came and ...
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3
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Professor wants to forward my CV to other groups
I have asked a professor if they'd be willing to take me as a PhD student of them. They replied they have no position, but they can forward my CV to other groups that are hiring.
I would like to reach ...
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2
votes
0
answers
195
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Should I correct my previous statement to a stranger after several years?
A stranger sent me an email asking for a solution and advice on a technical problem years ago. I gave him my personal opinon and solution at that time. Now, several years later, I found that some of ...
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5
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Is it a good idea to unsubscribe from academic spam?
Like all of us (probably), I am pestered by loads of academic spam, inviting me to submit something to a junk conference or journal or participate in some irrelevant course. I delete this spam quickly,...
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Is it true that people willingly provide their articles that were published in journals?
I live in a third world country. I barely make ends meet so I cannot afford to go to college. However my passion for academics never died so I kept self learning with online materials. However beyond ...
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1
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Writing to multiple PhD advisors in same group: a separate email?
I have contacted two potential PhD advisors in the same group, informing them that I also contacted the other one. They replied separately, one put the other in CC and the other mentioned having ...
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Changing academic e-mail in a painless way
I'm leaving university soon and the academic email address I've been providing in my research papers and academic contacts to reach me will be deactivated by the end of November.
What action should I ...
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0
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How to contact multiple potential supervisors in the same lab?
I am based in Europe and I want to start my PhD in a lab composed of several professors.
I would like to write to two of them to know if they are willing to accept new students and on which topic.
I ...
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votes
3
answers
278
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Is it appropriate to send PDF e-mails instead of a textual one during a mail-based scientific discussion?
When I'm in the middle of an e-mail based scientific discussion, I often find that I'm severely limited by the medium. E-mails don't manage formulas at all, the symbol palette and formatting is ...
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1
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How can I stop getting emails about unwanted registrations to some review websites and asking me to review for random journals? [closed]
I often get automated emails about unwanted registrations to some review websites and asking me to review for random, typically paywalled journals. Is there any to stop or reduce that kind of spam?
...
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116
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How to ask a potential supervisor for a (challenge) project?
I intend to apply for master's positions in Computer Science and I have done some projects, especially in ML/AI/RL. I would like to ask for some guidance and even a challenge project, from a professor ...
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2
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Institutional email for mathematical organization
I'm a member of a mathematical organization which is not tied to any university, but rather has members from several different institutions (who are mathematicians). Furthermore, the organization even ...
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What steps should I take when contacting another researcher after finding possible errors in their work?
The story starts on April 2, when I found a critical mistake in a semi-famous recent applied math paper with 100 citations. I admire the paper and I find a very simple counterexample that high-...
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1
answer
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two months with no confirmation from editor
I submitted an article to an academic journal about two months ago (not through a website but directly to an editor's email, because the submission via email is the required way) but received no ...
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1
answer
289
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Was I wrong to tell about communication issues to my supervisor?
I am a PhD student working in Europe in the stem field, and I have recently told my supervisor about an unpleasant email (-reply) which I received from his previous PhD student. He is currently ...
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votes
4
answers
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What should I do when I can’t replicate results from a conference paper?
There is a theoretical computer science paper that is published in a very good conference. The paper essentially comes up with an algorithm and an explicit function (mentioned in the paper) of some 20 ...
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4
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4k
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Ethical standards in asking a professor for reviewing a finished manuscript and publishing it together
I have been independently working on a substantial idea. The results of my work have been compiled into a complete manuscript.
However, I think I need to have an expert in the field reviewing it to ...
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3
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3k
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Should I send a manual email as well as an autogenerated email to potential reviewers?
I am an editor for a math journal. When I select and invite a reviewer to referee a paper the journal's management software automatically writes and sends an email invitation to that reviewer.
For a ...
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29
votes
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4k
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What is the de facto standard while writing equation in a short email to professors?
In a research field that math is frequently used, while sending a long note/paper, attaching a pdf is of course the best. But for a short email that only involves few equations, a pdf file might be ...
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28
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3
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I contacted a professor for PhD supervision, and he replied that he would retire in two years. How should I respond?
I contacted a professor and asked him for a PhD supervision, his reply was:
Dear XXX,
I will retire in 2 years.
Best regards
How could I reply to this email? Is it ok to have this professor as my ...
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14
votes
5
answers
8k
views
Recovering from a blunder I made while emailing a professor
Yesterday I emailed a professor inquiring about a research opportunity. He replied within an hour, told me to follow his profile to find the open position, and that he would be pleased to receive my ...
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5
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3k
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Etiquette: How many reminders should one send for conference speakers to submit their talk info?
I am co-organizing a conference that will take place virtually on Mar 13, 2023. We invited the speakers and they confirmed their participation in Nov, 2022. Now, we sent them a form that collects ...
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2
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325
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Is it unprofessional to forward email discussions to doctoral supervisor?
I was having an email discussion regarding my postdoctoral application with my potential host supervisor. At one point, he asked for recommendation letter from my PhD supervisor.
When I contacted my ...
0
votes
1
answer
152
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Late email to Professors for a Ph.D. program
I applied for some programs in the USA for a Ph.D. program for the fall semester and was very busy with my academic jobs, resulting in having no time to email the department faculties. So, I applied ...
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answer
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Invited a speaker to talk at a conference which is part of a bigger conference and the parent organizers rejected their participation. What to do now?
I am organizing a volunteer academic conference as a part of a larger conference at a top university (let's call it X). Organizers are required to invite speakers to talk about their research in a ...
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1
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159
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A possible PhD invitation situation but no reply over time
I once interviewed with a professor for a PhD position, but was rejected due to lack of local language skills. However, the professor mentioned that he will let me know when he has another position, ...
5
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4
answers
3k
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Is it alright to cold email a Professor for research opportunities?
I have completed my masters, and am currently working on a year-long project, and I am hoping that I will be accepted for a PhD position sometime by the end of this year. Although, my current project ...
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1
answer
113
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Regarding emailing to prospective Professors after submitting application
I have applied to a US university for Fall 2023. I have mentioned 4 Professors name in the SoP though I haven’t contact them before submitting application. Now I want to email them to inform them that ...
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1
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Should I email a faculty for graduate program if they have mentioned they might not reply but haven't said not to email them
I am applying to thesis based Master's degree programs (in Canada/USA) and I have checked the profiles some faculties. Some faculties mention not to email them and just mention them in my statement of ...
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2
votes
1
answer
215
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IT person never reply to my emails
I am a PhD student in a lab in a well known university. I am not sure if I should just ignore this although it has been bothering me for a really long time. My project relies on help from the IT ...
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7
votes
3
answers
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How should I talk to my advisor about changing the research topic after already choosing one?
I started an engineering PhD program this year with an excellent advisor that I get along well with. I just finished my first semester where students are mostly required to focus on coursework with ...
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Parts of my e-mail address can be seen as controversial in Western countries. Can this affect my Ph.D applications?
I have already finished my Mathematics Ph.D. application form for several universities. However, I noticed that my email address in my CV and personal information contains the number "666", ...
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3
votes
1
answer
91
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Should I ignore or reply an external colleague insisting in sharing methods in potentially COI project?
I (scientist X working at lab A) have received several e-mails from one specific colleague (scientist Y working at lab B) regarding engaging in some specific project led by Y. Some of the ideas I ...
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1
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347
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How to reply to an email from Professor asking for the progress on assignments?
I didn't write any of the assignments, and the professor has now sent an email asking me about the progress of the assignments. I don't wish to submit the assignments for reasons I cannot explain. I ...
user165485
2
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1
answer
278
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Is it appropriate to use professors’s phone numbers?
11 days ago I wrote an email to a professor of a famous university in the US to ask about potential open positions in their laboratory to carry out my Master’s Thesis.
He responded immediately, CC’ing ...
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1
vote
1
answer
197
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As someone used to small (3-4 people) lectures, what is the appropriate way to communicate to my professor?
In my bachelor's, our lectures were very small, and my professors know me quite well. Furthermore, due to the whole covid situation, we used teams and thus I had a somewhat informal way to just ask/...
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1
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332
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What is the best title of an email that gives news and updates? [duplicate]
I am a PhD student. Since a long time I did not email my supervisor. Thus, I want to text him but I did not know which email that should be written in the title.
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My potential supervisor redirected me to Program Director but I don't know what for
I've received this email after contacting a potential PhD supervisor:
"Thank you for your email and interest in our research. Your
experiences are certainly well-aligned with the work we do. We ...
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20
votes
5
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7k
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How should I email quite a few professors for PhD positions while also not 'mass emailing'?
I will be applying for PhD positions towards the end of this year and maybe early 2023. My query is specifically about cold emailing professors in Europe about possible PhD positions. Until now, I ...
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131
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Is it polite to send another reminder to your ex-supervisor after they confirmed availablity of a vacancy?
I reached out to my ex-supervisor regarding the availability of a RA in their group about 2 months ago, via mail. The email exchange we have had till now has been at 2:1; where I send a reply followed ...
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vote
1
answer
649
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How to reply a Phd rejection letter with funding suggestion?
When I reached a professor for potential phd supervision, I got a reply like:"Unfortunately there are no open positions for PhD students in our lab at the moment, or in the near future. There is ...
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votes
2
answers
3k
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Is it considered spam if I send emails to ask professors to view my manuscript?
I have written a manuscript and want some feedback from experts. So I sent emails to different professors to ask their permission if they want to view my manuscript. I did not attach my manuscript to ...
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8
votes
1
answer
3k
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Former advisor/coauthor not answering emails
I am a PhD student and my masters advisor is not replying to my emails. Why is he not replying?
When I was in the masters program he and I published a paper on a big journal. I am the first author. ...
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6
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5k
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Does it matter which email I use to write to professors?
I'm a fourth-year undergrad math major. Consider two universities X and Y. X is my home university, while I've been doing summer research (sort of an REU) at Y. Y is (much) more reputed than X is, ...
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vote
2
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My professor seems to be using another professors course work and making mistakes because of the disconnect. Are my emails too much?
I'm 27, and currently in my first year and first semester at a community college, fully online. The professor in one of my classes has, on multiple occasions, made mistakes in regards to grading or ...
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