Questions tagged [email]

Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

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What does this reply imply after a missed application deadline?

I missed the deadline to apply for admission in PhD programs of the University of Toronto by a month (because of my job restrictions!). So I mailed the University's PG office asking whether there can ...
Candy's user avatar
  • 115
6 votes
1 answer
429 views

When to reply the email of a job offer?

I got an email with a written job offer for a faculty position in the US. A question that I never saw addressed is about the timing of replying to a written offer email. Should I acknowledge and thank ...
SvanK's user avatar
  • 63
2 votes
1 answer
119 views

Different strategies to mentioning the need for negotiating a faculty position in the US

Today I received a written offer from a great US department in my field (Biology) and still did not reply to the email. I want to start negotiations about a few points in that offer, but I need also a ...
 太晚了's user avatar
0 votes
0 answers
94 views

I want to change my PhD supervisor after two years, I have a DAAD scholarship. how can I write email to ask PhD position from other groups?

I am considering changing my PhD supervisor after two years into the program and currently hold a DAAD scholarship. How should I approach writing an email to inquire about PhD positions in other ...
Milad's user avatar
  • 1
0 votes
3 answers
315 views

On cold emailing professors about your research question

I am a postdoc in Mathematics in the West. I am currently stuck on a research problem, and the things that I am stuck on lie far outside my domain. Hence, I have tried to cold email professors who ...
matilda's user avatar
  • 141
0 votes
1 answer
210 views

How can I use one Google Scholar account with two different university emails?

I have a Google Scholar account which is verified by an university account (let's call it university "A"), and my account on scholar has three articles in it. But now, I got a second ...
Neyo Goldsmith's user avatar
16 votes
4 answers
6k views

I lost my university email account. How can I help the readers of my publications reach me? [duplicate]

In my university days, I published eight papers in journals of Elsevier and in the the top-50 publications. I used the email account provided by my university, since they promised me that such account ...
Hookstark's user avatar
  • 323
0 votes
1 answer
128 views

What should I do with the postdoc verbal offers if I'm strongly inclined to one option?

I am a international student who is in the midst of a US postdoctoral job search. I have two potential lab options, lab A and B, both of which I have interviewed with and received positive indications ...
oklu's user avatar
  • 113
12 votes
9 answers
4k views

How do you even write a proper email to a professor? [duplicate]

For one of my classes, some of my classmates said that the professor never responded to their emails. However, the professor said that the emails were never properly formatted. Turns out my professor ...
strawberrycow's user avatar
2 votes
2 answers
270 views

Cover letter and research interest

In postdoctoral application cover letter, is it okay to write, "My research interests are perfectly aligned with Professor X," even though the same professor did not reply when I mailed, ...
User's user avatar
  • 205
4 votes
1 answer
478 views

Establish communication with professors via email [duplicate]

I'm a second-year engineering master's student, doing my thesis research. I've been exploring the work of professors from other institutes and would like to reach out. My goal is not only to seek help ...
AMS's user avatar
  • 39
4 votes
1 answer
306 views

I wrongly emailed a professor from a personal email, should I send the email again from my institutional email or wait?

I was writing to a professor from another university about the possibility of an internship in his lab, but I thought I sent it from my university email only to later realize I sent it from my ...
María Sandoval's user avatar
10 votes
5 answers
5k views

Should I send a PDF or Google Drive link to professors?

To avoid the spam filter by Gmail, should I directly attach my CV in PDF format or should I upload my CV in Google Drive and put the Google Drive link at the end of my email? I heard PDFs that ...
Nahid Hossain Shihab's user avatar
2 votes
4 answers
512 views

Emailing a professor to know more about their research

I am a prospective grad student and have been looking into potential labs that overlap with my area of interest. There is this one professor whose work sort of interests me and overlaps with my ...
Queenofdisaster's user avatar
3 votes
4 answers
4k views

How to decline or take time with a PhD offer

I have inquired about a PhD position at a group. After a chat with the supervisor, and some time, I was invited to apply to the doctoral school (they never said they'd take me). Then holidays came and ...
Lilla's user avatar
  • 1,713
19 votes
3 answers
12k views

Professor wants to forward my CV to other groups

I have asked a professor if they'd be willing to take me as a PhD student of them. They replied they have no position, but they can forward my CV to other groups that are hiring. I would like to reach ...
Lilla's user avatar
  • 1,713
2 votes
0 answers
196 views

Should I correct my previous statement to a stranger after several years?

A stranger sent me an email asking for a solution and advice on a technical problem years ago. I gave him my personal opinon and solution at that time. Now, several years later, I found that some of ...
konchy's user avatar
  • 121
24 votes
5 answers
5k views

Is it a good idea to unsubscribe from academic spam?

Like all of us (probably), I am pestered by loads of academic spam, inviting me to submit something to a junk conference or journal or participate in some irrelevant course. I delete this spam quickly,...
And's user avatar
  • 1,351
55 votes
9 answers
15k views

Is it true that people willingly provide their articles that were published in journals?

I live in a third world country. I barely make ends meet so I cannot afford to go to college. However my passion for academics never died so I kept self learning with online materials. However beyond ...
vjj8919's user avatar
  • 519
0 votes
1 answer
205 views

Writing to multiple PhD advisors in same group: a separate email?

I have contacted two potential PhD advisors in the same group, informing them that I also contacted the other one. They replied separately, one put the other in CC and the other mentioned having ...
Lilla's user avatar
  • 1,713
20 votes
4 answers
4k views

Changing academic e-mail in a painless way

I'm leaving university soon and the academic email address I've been providing in my research papers and academic contacts to reach me will be deactivated by the end of November. What action should I ...
farmaceut's user avatar
  • 376
0 votes
0 answers
59 views

How to contact multiple potential supervisors in the same lab?

I am based in Europe and I want to start my PhD in a lab composed of several professors. I would like to write to two of them to know if they are willing to accept new students and on which topic. I ...
Lilla's user avatar
  • 1,713
2 votes
3 answers
320 views

Is it appropriate to send PDF e-mails instead of a textual one during a mail-based scientific discussion?

When I'm in the middle of an e-mail based scientific discussion, I often find that I'm severely limited by the medium. E-mails don't manage formulas at all, the symbol palette and formatting is ...
Neinstein's user avatar
  • 2,194
2 votes
1 answer
180 views

How can I stop getting emails about unwanted registrations to some review websites and asking me to review for random journals? [closed]

I often get automated emails about unwanted registrations to some review websites and asking me to review for random, typically paywalled journals. Is there any to stop or reduce that kind of spam? ...
Franck Dernoncourt's user avatar
0 votes
1 answer
131 views

How to ask a potential supervisor for a (challenge) project?

I intend to apply for master's positions in Computer Science and I have done some projects, especially in ML/AI/RL. I would like to ask for some guidance and even a challenge project, from a professor ...
ArminAshrafi's user avatar
4 votes
2 answers
2k views

Institutional email for mathematical organization

I'm a member of a mathematical organization which is not tied to any university, but rather has members from several different institutions (who are mathematicians). Furthermore, the organization even ...
Steppewolf's user avatar
3 votes
3 answers
3k views

What steps should I take when contacting another researcher after finding possible errors in their work?

The story starts on April 2, when I found a critical mistake in a semi-famous recent applied math paper with 100 citations. I admire the paper and I find a very simple counterexample that high-...
High GPA's user avatar
  • 4,462
-1 votes
1 answer
98 views

two months with no confirmation from editor

I submitted an article to an academic journal about two months ago (not through a website but directly to an editor's email, because the submission via email is the required way) but received no ...
Ramil Sunday's user avatar
1 vote
1 answer
313 views

Was I wrong to tell about communication issues to my supervisor?

I am a PhD student working in Europe in the stem field, and I have recently told my supervisor about an unpleasant email (-reply) which I received from his previous PhD student. He is currently ...
Atom1667's user avatar
  • 373
36 votes
4 answers
10k views

What should I do when I can’t replicate results from a conference paper?

There is a theoretical computer science paper that is published in a very good conference. The paper essentially comes up with an algorithm and an explicit function (mentioned in the paper) of some 20 ...
user3508551's user avatar
  • 3,888
9 votes
4 answers
4k views

Ethical standards in asking a professor for reviewing a finished manuscript and publishing it together

I have been independently working on a substantial idea. The results of my work have been compiled into a complete manuscript. However, I think I need to have an expert in the field reviewing it to ...
Ash's user avatar
  • 378
10 votes
3 answers
3k views

Should I send a manual email as well as an autogenerated email to potential reviewers?

I am an editor for a math journal. When I select and invite a reviewer to referee a paper the journal's management software automatically writes and sends an email invitation to that reviewer. For a ...
Darren Ong's user avatar
  • 4,258
29 votes
9 answers
4k views

What is the de facto standard while writing equation in a short email to professors?

In a research field that math is frequently used, while sending a long note/paper, attaching a pdf is of course the best. But for a short email that only involves few equations, a pdf file might be ...
dodo's user avatar
  • 2,127
27 votes
3 answers
11k views

I contacted a professor for PhD supervision, and he replied that he would retire in two years. How should I respond?

I contacted a professor and asked him for a PhD supervision, his reply was: Dear XXX, I will retire in 2 years. Best regards How could I reply to this email? Is it ok to have this professor as my ...
Rose's user avatar
  • 391
13 votes
5 answers
8k views

Recovering from a blunder I made while emailing a professor

Yesterday I emailed a professor inquiring about a research opportunity. He replied within an hour, told me to follow his profile to find the open position, and that he would be pleased to receive my ...
Saadia's user avatar
  • 169
6 votes
5 answers
3k views

Etiquette: How many reminders should one send for conference speakers to submit their talk info?

I am co-organizing a conference that will take place virtually on Mar 13, 2023. We invited the speakers and they confirmed their participation in Nov, 2022. Now, we sent them a form that collects ...
Nadine's user avatar
  • 1,580
1 vote
2 answers
331 views

Is it unprofessional to forward email discussions to doctoral supervisor?

I was having an email discussion regarding my postdoctoral application with my potential host supervisor. At one point, he asked for recommendation letter from my PhD supervisor. When I contacted my ...
Lishachulisha Magenta's user avatar
0 votes
1 answer
204 views

Late email to Professors for a Ph.D. program

I applied for some programs in the USA for a Ph.D. program for the fall semester and was very busy with my academic jobs, resulting in having no time to email the department faculties. So, I applied ...
Soroosh Noorzad's user avatar
18 votes
1 answer
4k views

Invited a speaker to talk at a conference which is part of a bigger conference and the parent organizers rejected their participation. What to do now?

I am organizing a volunteer academic conference as a part of a larger conference at a top university (let's call it X). Organizers are required to invite speakers to talk about their research in a ...
Nadine's user avatar
  • 1,580
0 votes
1 answer
172 views

A possible PhD invitation situation but no reply over time

​​I once interviewed with a professor for a PhD position, but was rejected due to lack of local language skills. However, the professor mentioned that he will let me know when he has another position, ...
user167410's user avatar
5 votes
4 answers
3k views

Is it alright to cold email a Professor for research opportunities?

I have completed my masters, and am currently working on a year-long project, and I am hoping that I will be accepted for a PhD position sometime by the end of this year. Although, my current project ...
YeatTheorem's user avatar
1 vote
1 answer
147 views

Regarding emailing to prospective Professors after submitting application

I have applied to a US university for Fall 2023. I have mentioned 4 Professors name in the SoP though I haven’t contact them before submitting application. Now I want to email them to inform them that ...
SRC's user avatar
  • 315
0 votes
1 answer
211 views

Should I email a faculty for graduate program if they have mentioned they might not reply but haven't said not to email them

I am applying to thesis based Master's degree programs (in Canada/USA) and I have checked the profiles some faculties. Some faculties mention not to email them and just mention them in my statement of ...
SajanGohil's user avatar
2 votes
1 answer
218 views

IT person never reply to my emails

I am a PhD student in a lab in a well known university. I am not sure if I should just ignore this although it has been bothering me for a really long time. My project relies on help from the IT ...
Molly Ryan's user avatar
6 votes
3 answers
1k views

How should I talk to my advisor about changing the research topic after already choosing one?

I started an engineering PhD program this year with an excellent advisor that I get along well with. I just finished my first semester where students are mostly required to focus on coursework with ...
Patil's user avatar
  • 63
29 votes
11 answers
17k views

Parts of my e-mail address can be seen as controversial in Western countries. Can this affect my Ph.D applications?

I have already finished my Mathematics Ph.D. application form for several universities. However, I noticed that my email address in my CV and personal information contains the number "666", ...
Stack_Underflow's user avatar
3 votes
1 answer
105 views

Should I ignore or reply an external colleague insisting in sharing methods in potentially COI project?

I (scientist X working at lab A) have received several e-mails from one specific colleague (scientist Y working at lab B) regarding engaging in some specific project led by Y. Some of the ideas I ...
Stierlitz's user avatar
  • 193
0 votes
1 answer
376 views

How to reply to an email from Professor asking for the progress on assignments?

I didn't write any of the assignments, and the professor has now sent an email asking me about the progress of the assignments. I don't wish to submit the assignments for reasons I cannot explain. I ...
user avatar
2 votes
1 answer
364 views

Is it appropriate to use professors’s phone numbers?

11 days ago I wrote an email to a professor of a famous university in the US to ask about potential open positions in their laboratory to carry out my Master’s Thesis. He responded immediately, CC’ing ...
John Bardeen's user avatar
1 vote
1 answer
199 views

As someone used to small (3-4 people) lectures, what is the appropriate way to communicate to my professor?

In my bachelor's, our lectures were very small, and my professors know me quite well. Furthermore, due to the whole covid situation, we used teams and thus I had a somewhat informal way to just ask/...
AyamGorengPedes's user avatar

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