Questions tagged [email]

Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

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1answer
78 views

PhD Application Email

I am working as a researcher in a research lab, and I want to apply for a Ph.D. position. I have read that most of the professors read emails sent through professional email-id only. But my current ...
8
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3answers
1k views

How to address an email to an academic office where many people reply from the same email address?

I have been sending emails (in English) to the "visitor's program" of an institute in Germany. Initially, only one person used to reply to these emails, and I addressed this person. Recently,...
1
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1answer
208 views

How to deal with professors who don't respond to emails?

I am an undergraduate student in India who is struggling to get professors to reply to my emails. I believe that my emails are well-drafted. Here is an example: Dear Professor X, I am Y, a student in ...
0
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2answers
128 views

emailing supervisor to ask about application status

I have applied for PhD programme (in Dec 2020) and informed my potential supervisor that I have completed my application. Recently (9 days ago), he asked me if I have received any communication from ...
10
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6answers
3k views

Asking a faculty member at my university that I have not met(!) about his research, and about courses that deal with his specialty/my career goal?

I am an undergraduate student pursuing a double major in Computer Science B.S. and Mathematics B.S. My dream career is to work in quant. finance. However, my school does not have a dedicated ...
3
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1answer
97 views

Enquiring about postdoc opportunities: should I contact professor directly or via recommendation/networking?

I have recently finished my PhD and I'd like to contact a professor to introduce myself and express my interest in doing a postdoc in their group. My doctoral supervisor is familiar with this ...
15
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9answers
6k views

May I use my former-yet-active email address of an institute as a contact channel in my current CV?

Since I was a master student in (the North American) X university, my email roboticist@x.edu has been still active, even though it is a couple of years that I have left that university. Now, I'm about ...
2
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0answers
288 views

Has anyone had any experience with Editsprings? [closed]

I received the following email from a company called Editsprings: Dear Prof./Dr. XXX, It is our great honor to write you this email. Here is an invitation about working as a part-time editor from ...
2
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3answers
360 views

University subscribed its entire community for a mailing list which is impossible to unsubscribe from

I realize that this is a very atypical question for this forum. To be frank, I'm not sure if this is the right place to ask. But it is part of my academic life, so I'm going to give it a try. In the ...
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1answer
119 views

What kind of mailing lists do academics use? [closed]

I have to create a mailing list. One of those kinds that are used in academia, with just one address through which anybody can share an email with everybody included in the mailing list. I've searched ...
17
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6answers
5k views

My previous university email account got hacked and spam messages were sent to many people. What should I do?

I am having serious trouble with my previous university email account (Office365), provided by the university where I finished my master’s studies last year (I am currently pursuing a PhD at another ...
1
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2answers
103 views

Reference recent paper to join group? [duplicate]

I'm in my second year at uni. There's a professor whose group I want to get into. My question relates to what's appropriate to send in a "hey can I join" email. For example, this man quite ...
2
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0answers
48 views

How do I approach a different research group with collaboration idea?

I am currently a materials science postdoc researcher at Monash university and my research is purely computational. I have been working on an idea since July 2020 and now I have substantial results ...
0
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0answers
63 views

Should I send a second (but not consecutive) follow-up email?

By the end of the term, I am supposed to choose my MA supervisor. Normally, I agreed to meet her to confer on a possible common area of interest this week. On Monday, I sent her an email asking when ...
0
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1answer
156 views

Why would a professor not reply? [duplicate]

A professor has offered me a summer research project at his lab. The last we had talked was on a Zoom call during which I was offered the position. He had then asked me to send my academic records ...
0
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2answers
82 views

What's the best way to ask a professor for their syllabus before the term starts? [duplicate]

"I am taking your course in Spring 2021. Is it possible for you to send the syllabus if there is one ready?" Is the wording okay?
2
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1answer
251 views

Should I email a professor during Christmas and New Year Holidays?

I got a project confirmation from a professor 2 days ago. The project would require me to travel abroad during the summer vacation period of May-July 2021. The formalities such as offer letter and ...
1
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1answer
222 views

Europe Etiquette : Should I reply to a reply?

When asking a question to a professor, I wonder if I should reply to his answer if I have no other questions with "Thank you for your kind answer professor". I guess this is the polite thing ...
3
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2answers
144 views

How Long Should I Wait After a “I’ll be in touch soon” reply, to follow Up?

After writing to a potential postdoc advisor in the US, I got replied like; "... will follow up soon. .................... ...new project is matching with your profile. .................... ...
0
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1answer
114 views

Guide for Undergraduate Research (trying to find a PDF document) [closed]

Some time ago, a friend showed to me a 3-4 page guide for undergraduate research, which was really good. However, now I am not able to find it online anymore (and do not know anymore, who showed me ...
3
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2answers
201 views

Is it standard that universities in some countries don't give affiliated students/faculty email addresses?

All my experience in academia in western countries is that if you're an enrolled student or affiliated faculty, you get an email address from that university. Are there countries where this is not ...
0
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1answer
98 views

What is the appropriate salutation for non-technical university staff in India? [closed]

There are issues in my living quarters provided by my university and I need to write a letter to the responding authority. The authority is a non-teaching staff. As a research scholar, how should I ...
-4
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1answer
123 views

How is Gmail better or worse than Alumni email or a temporary institutional email? [closed]

The majority of researchers use "edu" emails on their research publication, when some academia use Gmail as the corresponding address. Many of the young researchers do not have a permanent &...
1
vote
1answer
124 views

How should I write an appropiate email for a PhD position? [duplicate]

I am a graduated Master's student from Asia and really want to take a PhD position in Canada, America or Germany. My English language skills are good but I don't have an IELTS degree. Some of my ...
1
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0answers
40 views

Research Internship: Contacting Faculty or Student?

As an undergraduate student aiming for research internships is it better to E-Mail a faculty or a Postdoctoral/Ph.D. student for available research positions? This is as professors are busy and many ...
1
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0answers
33 views

How to mention about my university's MOU with the university in which I'm applying for Research Internship?

My university has an MOU (Memorandum of Understanding) with certain universities in which I am interested in applying for the position of research intern. As I will be mailing professors of my domain ...
2
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4answers
225 views

E-mailing a paper under review to a prospective PhD advisor; a co-author wants all co-authors to be CC-ed. Is this OK?

So I am stuck in a very weird situation. I am a prospective PhD student, and I emailed a supervisor that works in a field of research very close to mine, and is very successful. He replied stating ...
4
votes
2answers
155 views

How to get professors to reply to my email of inquiry for research opportunities / Co-Advising

I am now in a thesis-track Master's program and will be applying to PhD next year. Now I want to do some research projects with some of the professors who have areas of interest that I am also ...
33
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10answers
7k views

How should I request a professor to restrict communication to email?

My instructor for an undergraduate math course (a professor) has been interacting with me over WhatsApp lately, and I feel that that is very unprofessional (and uncomfortable), since I (and everyone) ...
0
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1answer
84 views

How do I follow up with a potential PhD supervisor?

I had an interview with a professor 3 weeks ago. He told me that we would stay in touch and probably have another meeting in 3 weeks. I have not heard anything from him in the past 3 weeks so I wonder ...
50
votes
6answers
7k views

Is it acceptable to email an author to ask for a copy of his book that is currently out of print?

(Apologies if this isn't the place to ask, as I'm not a college student or independent researcher). I am a secondary school student in Ireland currently working on a large project for a history class ...
3
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3answers
412 views

Is it impolite to not to respond to professors' replying email asap?

I emailed to a professor about a research question. In most cases I reply to them asap. In some scenarios I think I cannot do this asap because: He asked me a very difficult question that takes a ...
7
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2answers
311 views

My experiment supports a theory. Shall I contact the theorist attaching with my drafts?

We did an experiment and the results unexpectedly support a famous theory. I am not entirely sure how to write the full paper or sell the results because I am not too familiar with that theory. And I ...
14
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4answers
3k views

How would you write to your in-class team, that you are going to drop the class, leaving no hard feelings?

We have a project to do with them but I don't have the time and am not sure if this email is appropriate for them. What do you think? I would greatly appreciate your advice. Here is what I am thinking ...
1
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2answers
124 views

Humanities Research with Professors as a High Schooler?

I am a high school student (legally old enough to work) looking for opportunities to work with professors in political theory. The way research is done is quite different from many folks in STEM, so ...
2
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4answers
5k views

Prospective PhD advisor encourages me to apply and positively mentions relevant experiences. What are my success chances?

I had recently e-mailed a professor asking for opportunities in his lab. He responded as follows - Email content: Dear [redacted] Thanks for your interest in my lab. My lab is planning to hire ...
0
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1answer
113 views

Appropriate response to fellowship award notice via email

I received an email notifying that my colleague and I have been awarded a fellowship, sent by an administrator but signed by the director of the programme which is a professor. The institution in ...
2
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1answer
244 views

Thanking administrators for bulk information email

I have recently started to communicate with scholars and administrators at an American institution (I myself am based in Europe) as part of a fellowship program. I have since then received several ...
3
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2answers
204 views

I have read research paper of the professor to whom i want to apply for internship but cannot understand it fully

I am currently an undergraduate student, in the 3rd year of my 4-year computer science degree and I want to email a professor to do a research internship with them. I went to some of their research ...
1
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0answers
103 views

How often should I chat or exchange messages/emails with my previous advisor? [closed]

For example, it will be really awkward if I never chat with my common friends for a year, and then asking for help when I need it. A lot of people here on ASE has been suggesting that we should treat ...
0
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0answers
96 views

What is a good way to deal with non responsive Proffessors? [duplicate]

I am not currently in academia but trying to get into. For this reason I put myself in contact with professors, and I am trying to finish an undergrad project with one, as well as having a ...
-1
votes
1answer
94 views

How to ask politely to a potential supervisor? [duplicate]

I have some initial conversations related to the scope of the research area with my potential supervisor. I took a course with him as well. He knows me well too. I asked him to supervise me in my ...
1
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2answers
110 views

Change of email address in peer-review system

My goal is to serve as journal reviewers as much as possible, and I have recently changed affiliation. I have published several papers using my old affiliation's email address which is now closed ...
4
votes
1answer
115 views

What to ask a prospective supervisor regarding advertised PhD position?

I have completed my master's degree in aerospace engineering from India, and I am continuously looking for PhD opportunities in Europe in the field of aerospace propulsion. In this regard, I have come ...
30
votes
4answers
11k views

How can I politely tell a student that I already support him several times and that is enough?

I have a student who sends me emails twice a week showing me his updated dissertation. At first I supported him a lot. But he literally does what I say word by word and never goes beyond what I tell ...
5
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0answers
190 views

How to cold email multiple faculty members to propose a collaboration?

I am currently looking at an advertised postdoctoral fellowship (in the US if that matters), where it is stated that the topic of the research proposal should be discussed with faculty members before ...
2
votes
2answers
354 views

Peer shared with me “too much information” for a homework problem

In the summer, I took a math course where one of the homeworks involved a question where answers were expected to include several diagrams alongside an explanation. At the time, I thought it was a ...
8
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4answers
2k views

How do I ask professors to give feedback on my online articles that are based on their work?

I am working on a website that contains a list of free courses. My aim is to promote our field (semidefinite programming). Each course consists of a number of articles. Each article is built using ...
37
votes
11answers
14k views

Was my student being disrespectful by using shouting language in her email to me?

I have a PhD in statistics and teach statistics for humanities students in a university. One week before the start of the semester I posted all the required information regarding the course textbook, ...
30
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5answers
10k views

How should I address my two supervisors (one man, one woman) in an email?

I am currently doing a PhD. My professor, which is my first supervisor, is a man. My second supervisor is a woman and works for my first supervisor. The etiquette and the courtesy, at least in my ...

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