Questions tagged [email]

Questions on using e-mail for communicating literature and collaborating with peers. Also related to academic advertising or announcements.

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1answer
144 views

Email from one after-PhD-scientist to another after-PhD-scientist. Private or institutional email address?

Suppose I (a senior postdoc in Europe) write an email to another not-student scientist (a postdoc or a professor also in Europe) that does not know me nor directly nor by publications. I am either ...
1
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2answers
182 views

When to switch from "Hello/Dear Professor X" to "Hi X" in email [duplicate]

I am just starting a PhD, and I have been in contact with the supervisor for about 3 months now, that means before the interview so you can assume I was SUPER polite when emailing him! Since then, I ...
42
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4answers
15k views

Misgendered by senior academic in email to people I don't know

I am a PhD student, and also trans (MtF, she/her). I've recently done some work with a research group based at the same institute as me, and this has led to me being CC'd in a few emails to various ...
-1
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1answer
212 views

Telling prof how summer went [closed]

I wanted ask how you guys would go about sending a prof/advisor about how a summer abroad trip went? I have a close professor that I have and would like send them a little email about my summer abroad ...
1
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1answer
173 views

Should I keep my orbit around a prospective PhD supervisor, and how do I politely do that?

I am planning to pursue a PhD and I have been in touch with a prospective supervisor in a different country. He is currently employed with a research center affiliated with a university, where many of ...
11
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5answers
4k views

How to politely ask the editor to freeze my submission

I am facing an inconvenient situation that I will try to explain as well as I can. Here is my case: One and a half years ago, I submitted my paper to Journal A. The reviewing process started and I ...
4
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6answers
664 views

Is this way of writing e-mails to professors asking for funded PhD positions to work under their supervision good?

I am a person in an Asian country who plans to write to professors in Europe for a PhD position in Math for the session of 2022. I know Europe has a lot of countries and is certainly not a uniform ...
1
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0answers
59 views

Addressing professors with their first name only [duplicate]

I am going to apply for a postdoc call and I have commenced exchanging emails with a professor. In his first reply to my initial email he addressed me with my first name (Dear (my first name)). In my ...
2
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2answers
105 views

When should a CV be included in an introductory email?

I'm inquiring with professors about brief (~1 week) rotations in my post-bacc research programme. Our coordinator says we don't need to include a CV in our intro emails, but another advisor says I ...
1
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1answer
269 views

How to deal with professor who is ignoring my questions? [duplicate]

I am studying data mining in a college in Nepal. In Nepal, students and teachers communicate using Facebook Messenger. Teachers don't share email, and are instead friends with students on Facebook. I ...
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1answer
59 views

Should I also send an email to the second author? Or should I at least wait for some time for the first author to potentially respond?

I am currently studying some research papers, and was unable to replicate one of the calculations (I get a different result than what was stated by the authors). I have carefully studied that part of ...
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3answers
316 views

I replied to an emailed postdoc offer asking for a formal offer letter. Will it be interpreted as acceptance?

I am a graduating PhD student. I received a postdoc offer informally saying that I have been accepted. In reply I told them that I am looking forward to a formal offer letter. Will it be interpreted ...
3
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1answer
128 views

If I have a suggestion in general or would like to suggest a modification or an alternative use, can I email directly to the correspondent?

With the availability of journal articles and online technology, how can I suggest an alternative use or a modification to the method reported on a webpage or journal article? The obvious route is ...
6
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2answers
506 views

Cold-emailing researcher from same country

I am a PhD student in the final year of my PhD who has been struggling with creating new connections in my field, especially due to the current Covid situation. Conferences are only taking place ...
2
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1answer
94 views

I asked one author for a resource related to their paper - is it okay to also ask a coauthor?

I recently communicated with an author asking for some resources related to their research paper. He responded to the mail and the response contains: Appreciation for the interest. Resource may be ...
1
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1answer
112 views

Is thanking email recommended after a response from author? [duplicate]

Suppose I read a research paper and contacted the author for a resource through email. The author responded to the email. I have no further queries or requests to ask the author. In such context, do I ...
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6answers
2k views

Proper salutation in email for requesting a resource [duplicate]

Suppose I read a research paper and write an email to the authors, requesting some resource or asking a doubt. I know the email address and author's name from research paper. What is the proper ...
0
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1answer
110 views

Sending a follow up email to prof and ask for the data availability

I sent an email to a professor to share the data they published a paper on (and they are obliged to do it). It's been more than 2 weeks, he has not replied yet. Should I send a follow-up email under ...
3
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2answers
312 views

Asking my supervisor a potentially dumb question [duplicate]

So I recently did my PhD project approval which is the process where I agree my objectives with my supervisor and present a short overview to a review panel. All that went well and my project has been ...
1
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0answers
143 views

Emailing back at professor after he forwarded my email? [duplicate]

So I emailed a professor regarding graduate research assistantship and he replied by saying if it is ok for him to forward my email to his graduate student. I said yes and its been a week so I'm ...
0
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2answers
366 views

I have ended up on a mailing list for lecturers

I'm a final year undergraduate student. When I opened Gmail today there was an email regarding some conference and instructions on how to submit a paper to it. I never get emails like this, so I was ...
5
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1answer
456 views

It is appropriate to call the professor for this situation?

I have a great relationship with one of my professors(at least I think), and a few weeks ago we discussed the possibility of doing a research project together this summer. However, he never replies to ...
14
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6answers
5k views

Can I use a fake email address for asking simple questions to experts?

I am a postdoc in math. From time to time, I have some simple questions, which I believe most graduate students know in their field. So, I email specialists to ask them. I sometimes noticed that ...
1
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1answer
84 views

Interview Follow-Up Email Etiquette

I am writing a follow-up thank-you email for a teaching position that I interviewed for at a place where I am an adjunct. If I have had a (good) idea based on something the committee discussed, can I ...
11
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1answer
1k views

Is it considered bad if a student replies late to a professor?

We know that professors are busy, and more often than not we (students) do not receive quick replies from them. However, the tables have turned (sadly, and just once). This summer, I'm working on some ...
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1answer
235 views

No reply after almost two months since the first interview

At the beginning of March I applied for a postdoc position that was very close to the research topic of my PhD. I also sent an email to the Professor who posted the position in order to persuade him ...
0
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1answer
78 views

How should I interpret a book editor not responding to me after accepting my chapter proposal?

I had a detailed chapter proposal accepted about five weeks ago for a collection of critical essays in my field, edited by a retired professor who has been prolific in publishing while retired. In the ...
2
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1answer
366 views

My supervisor ghosted me

I am a STEM master's student in a University in Europe. I am going to graduate next month and I need to settle the date of my defence and other bureaucratic matters with my second advisor. He had no ...
0
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2answers
281 views

Sending a follow up email for a research assistant position

I have submitted an application for a research assistant position in field of psychology and neuroscience in the USA. The person to whom I submitted my application seems to be the lab manager (not ...
42
votes
2answers
14k views

Why do professors obfuscate their email addresses on their websites?

I've always wondered why professors write their emails like this: john dot doe @ harvard dot edu I am trying to figure out some benefit of this but I can't think of one. It is definitely not more ...
1
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1answer
268 views

Is it absolutely necessary for a researcher to have an institutional email?

I was creating a researchgate account and it says it wouldn't let me in if I can't provide institutional email. I do research in an University and I don't have any Institutional email. But the way ...
52
votes
12answers
14k views

How to reply to an email from a student who wants a reply instantly?

I have a student who wants me to reply to his emails as soon as he sends them! For example: I already provided you with .... form in our first meeting. Can you fill the necessary boxes and sign .... ...
2
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1answer
243 views

Is it rude to forward an email to someone left out of the email?

I've emailed a professor/TA and cced my peers or also a different professor/TA and cced another professor/TA. However, sometimes I get emailed back only to my email, not the person cced, would it be ...
14
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6answers
2k views

Is it okay if I provide my personal email address on my paper instead of my institutional one? [duplicate]

I'm going to submit a paper with my name as the "corresponding author". I am going to be using my personal email address instead of my university one. This is because I am an undergrad and ...
0
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0answers
69 views

Contacting a potential PhD supervisor for a second time after some months

A couple of months ago, I mailed a potential PhD supervisor with the question whether she has an open position available in her research group. She replied that at the moment, she didn't have an open ...
20
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3answers
5k views

Cold emailing another grad student at your institution to ask a question

I’m stuck in my research (I'm a PhD student) with a task/question that neither I nor my advisor are knowledgeable about (we are looking for vendors of a niche item and have had very little success in ...
68
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16answers
17k views

Why did I receive a negative response from a professor when emailing about course content and prerequisites of a course I am considering taking?

I wrote the following email to a professor (I've removed any personal or specific details): Dear Prof. Last name, Hope this email finds you well. I am Name, an undergraduate in the mathematics ...
1
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2answers
591 views

How to email a professor requesting to supervise a PhD thesis?

I am interested in applying to PhD in Mathematics in University of Luxembourg. In the webpage it is written that "We recommend that you contact potential thesis supervisors by email to discuss ...
0
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1answer
100 views

Waiting for approval from professor to write letter of recommendation

I am applying to a university teaching position, and I would like one of my committee members to write a letter of recommendation for me. During my initial interview with the head of the department at ...
2
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2answers
229 views

Sending a second follow-up email for a potential PhD position

Four weeks ago I contacted the department of the University to ask whether there are PhD positions open. They emailed me some questions I needed to fill in and said that they will review my ...
48
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4answers
12k views

Supervisor who accepted me for a research internship now says he doesn't know who I am

I've been accepted in a research internship. However, after I sent an email to my supervisor asking about some details, he told me that he has no idea about who I am, and that maybe I've been ...
1
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3answers
275 views

Is It Okay to Continuously Use One's Private Email Address?

I would have a question: Is it okay to use one's private email address to reply to all the university-related emails after having set up a forwarding to one's private email address - be it as a ...
1
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2answers
243 views

How do I apply for a PhD position via email? Should I read papers written by prospective advisors beforehand and write about it?

I am a master degree student. I am keen to join a PhD program under a mathematician in a university in France or Luxembourg. I found that in the webpage it is written that I should send an email with ...
54
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7answers
7k views

Is it okay to give students advice on managing academic work?

My journey through academia has been a hard-fought battle against myself and all my worst traits. I'm now finishing my PhD and concurrently teaching courses in which I inevitably come across students ...
2
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2answers
192 views

PhD Application Email

I am working as a researcher in a research lab, and I want to apply for a Ph.D. position. I have read that most of the professors read emails sent through professional email-id only. But my current ...
8
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3answers
1k views

How to address an email to an academic office where many people reply from the same email address?

I have been sending emails (in English) to the "visitor's program" of an institute in Germany. Initially, only one person used to reply to these emails, and I addressed this person. Recently,...
1
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1answer
385 views

How to deal with professors who don't respond to emails?

I am an undergraduate student in India who is struggling to get professors to reply to my emails. I believe that my emails are well-drafted. Here is an example: Dear Professor X, I am Y, a student in ...
0
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2answers
213 views

emailing supervisor to ask about application status

I have applied for PhD programme (in Dec 2020) and informed my potential supervisor that I have completed my application. Recently (9 days ago), he asked me if I have received any communication from ...
10
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6answers
3k views

Asking a faculty member at my university that I have not met(!) about his research, and about courses that deal with his specialty/my career goal?

I am an undergraduate student pursuing a double major in Computer Science B.S. and Mathematics B.S. My dream career is to work in quant. finance. However, my school does not have a dedicated ...
3
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1answer
117 views

Enquiring about postdoc opportunities: should I contact professor directly or via recommendation/networking?

I have recently finished my PhD and I'd like to contact a professor to introduce myself and express my interest in doing a postdoc in their group. My doctoral supervisor is familiar with this ...

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