Questions tagged [affiliation]

An affiliation is a contractual connection between an academic institution an a student or an employee.

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49
votes
7answers
7k views

A university does not allow its employees to use its affiliation on papers done in spare time; how normal is that?

Together with a colleague from a different university, I wrote a paper that has passed peer review in a respectable journal and is currently in press. The topic of the paper is very far removed from ...
36
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2answers
3k views

Rules for affiliation for student doing unpaid research in his/her free time?

Lets say an undergraduate student does some research in his/her free time and wants to write a paper about the findings. What are the rules regarding affiliation when the student tries to publish? ...
34
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3answers
5k views

I want to submit a paper to arXiv.org, but I'm not affiliated to an Institute. What can I do?

I have a paper which I'm interested in submitting to arXiv.org. However, the submission guidelines say an institutional affiliation is required for submission. I've graduated in physics from Unicamp ...
32
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4answers
3k views

What should you do if a co-author has an unethical affiliation?

A person I know was in the process of publishing her first manuscript when her supervisor told her to add his newly acquired affiliation from a university in Saudi Arabia to his name. The Saudi ...
32
votes
2answers
11k views

What to put in “affiliation” field when submitting paper without affiliation?

Recently my paper is reviewed (by a professor from independent third party) and accepted by a journal. But, my employer allows me to publish this paper only without its name there. Publishing house ...
32
votes
3answers
11k views

Changing affiliation on publication

I am moving from one job to another (postdoc to tenure track) this summer and I have papers in several stages of being written, these go from handwritten notes with all the necessary arguments to ...
28
votes
2answers
7k views

Should we translate non-english university names?

In my country, several universities are prefixed by "Universidade Federal", which can be translated to "Federal University" (e.g., "Universidade Federal do Rio de Janeiro" to "Federal University of ...
24
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2answers
2k views

Affiliation for a retiree

This question is similar to Rules for affiliation for student doing unpaid research in his/her free time? and Is it acceptable to publish a paper using an affiliation with a former employer? except ...
23
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5answers
4k views

Why don't journal publishers ask for proof of affiliation?

It seems like journal publishers do not require credentials for proof of your affiliation and identity. There are many places where such credentials are important, but even the most popular journal ...
23
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2answers
5k views

Is it acceptable to publish a paper using an affiliation with a former employer?

Recently I've changed jobs, and consequently the field of research has also changed. But I'm still getting proposals for publications in the previous field, and it is interesting for me to accept some ...
22
votes
1answer
2k views

Does publishing a paper with a non-edu email influence the review process?

I saw many good papers on good journals (by Springer, Elsevier, IEEE, etc.) with a Gmail as a corresponding email. I'm about to submit a paper and since I don't have (yet) an academic email, I would ...
21
votes
3answers
123k views

What affiliation to put on an academic paper for alumni authors?

I finished my B.Sc in CS about 6 month ago and now I am writing a paper for a conference. before when I was a student I put my university and department name below my name as an author. but now I am ...
21
votes
3answers
15k views

Academic affiliation on papers written while between jobs [duplicate]

There have been many questions in the past about choosing an affiliation to write on your papers. This one has a nuance that is a bit different from having two jobs. I am currently between two jobs (...
20
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5answers
3k views

What affiliation do I choose if my scientific work is unrelated to my job? [duplicate]

I left academia, but occasionally I am coauthor of a paper. These papers are in the area of research I did at university, but now I am working in a different industry. Asked for affiliation, I am ...
16
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5answers
3k views

Publish a paper with a coauthor not affiliated to a university

I am supervising a last year high-school student (a very advanced one) who is doing some kind of a research project. He does some numerical simulations on problems that I suggest. If everything goes ...
16
votes
3answers
3k views

What Affiliation to put for Amateur scientist who is an alumni out of school for 15 years?

I am an amateur scientist who wants to submit a paper to a peer reviewed journal. While I have an under grad degree... it was in business and I have been out of school for 15 years. Do I put my ...
15
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2answers
19k views

What is the criterion to include an institution as “affiliation” in an author list?

While looking at this Science paper, I noticed that a few of the authors have a lot of affiliations: the first author has five affiliations, including four different departments or programs at Harvard ...
14
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3answers
2k views

What should someone who works at a tech company that isn't associated with the work list as affiliation?

I am preparing to submit a paper with a friend who is working at a tech company. The company that he is working with is in no way associated with our research work. Is it appropriate to list his ...
14
votes
1answer
1k views

Is there something I need to do on arxiv if I lose academic affiliation

When publishing on arxiv, users with recognized academic affiliations may be exempt from the endorsement process, as mentioned in arXiv primer. Suppose that I have already published preprints on ...
14
votes
1answer
11k views

Academic affiliation: which to choose?

I am actually working for two different universities in my country, and the problem is that they do not give too much support to academic research. I mean for paying the costs of tickets, travel ...
13
votes
1answer
2k views

Affiliation in conflict-of-interest situations

This is a follow-up question to What affiliation to put on an academic paper for alumni authors? Some time ago, I read a paper published in a journal owned by my employer which was very far-fetched. ...
13
votes
1answer
953 views

KAU is accused of hiring well-known professors to boost university rankings by adding affiliation. Is it ethical to accept this kind of offer?

For those unaware of the situation, here are some links: Messerly, Megan. 'UC Berkeley Professor Critiques Saudi University's Recruitment Process Of World's Top Researchers'. The Daily ...
12
votes
2answers
18k views

How to put multiple affiliations on a paper as the author?

I work for a large company, I am also a student at a big school. My employer is supportive in terms of funding required for my studies. Although the research paper has more to do with my academic ...
12
votes
3answers
2k views

Is it possible for a high school student with no academic qualifications to publish a research paper?

I am a bachelor student at the second year of studies (Physics), but I'm an independent programmer since many more years. Now, I have some data about an algorithm I've done and I would like to ...
12
votes
2answers
530 views

What to list as affiliation when work spans multiple institutions?

I began working on a paper during my undergraduate degree in the summer of 2014. I continued to work on the same paper into summer 2015, at which time I graduated and moved to a different university ...
12
votes
1answer
845 views

Is it acceptable to change affiliation to new employer when submitting an updated manuscript when old employer provided limited research support?

Background: I have published a paper with no co-authors in a CS workshop a few months ago. I have put as my affiliation the place in which I was lecturing at that time, say university X. The work was ...
11
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2answers
1k views

Affiliation on a paper written mostly in previous position

If research was done and paper was mostly written at institute A, but then it finally got accepted while the author moved to institute B, say, 3 years later. Should the affiliation of the author be ...
10
votes
4answers
507 views

Should an undergraduate writing an article for a semi-academic magazine list a university affiliation?

I'm an undergraduate student at the University of Waterloo. I'm writing a paper potentially for IEEE Security and Privacy, which is a semi-academic magazine. Basically, papers follow the abstract, ...
10
votes
2answers
4k views

What does affiliation (for a publication) signify?

This question is triggered by the (somewhat off topic there) comment thread about an employer who does not want to appear as affiliation for a paper, and the subsequent thoughts of whether an employer ...
10
votes
1answer
1k views

What author affiliation to put when you work for one university and study at another?

I am an author on a poster, but I am unsure of what to put for my affiliation. I am a graduate student, but the poster and corresponding project is in no way connected with my university. I work for ...
10
votes
2answers
314 views

Affiliation in the transition period between studies at different universities

I am in a "transition period" shortly after having finished my MSc, and shortly before beginning my PhD. In the summer period the academic life doesn't cease, though, and sometimes an affiliation is ...
10
votes
3answers
1k views

Are there accepted criteria to define an author's institutional affiliation?

I ask this question because there are institutions that pay authors an honorarium to add the institution as an additional affiliation when the authors publish, even when those authors do not have any ...
9
votes
4answers
2k views

Unemployed after 1st postdoc, what should my affiliation be when introduced during campus visit & job talk?

I finished my postdoc last year end of Aug. and have been unemployed ever since (not completely, I've been doing freelance work to support myself, but not research-related). The rest of time I've ...
9
votes
2answers
703 views

In universities, what are the advantages of having a second department affiliation?

Browsing the internet, I found many professors, researchers and scientists that, in addition to their main affiliation to their main department, have also a second affiliation to another department of ...
8
votes
3answers
1k views

How should a university non-academic employee's affiliation be like?

A friend is in a situation where they obtained a PhD in one field in a different country, but now is working at a university in an unrelated field in a non-faculty, non-research position. However, ...
8
votes
4answers
6k views

Should a PhD student use his academic affiliation for his publications which are not related to his thesis?

If a PhD student is working on a research project which is neither related to his thesis topic, nor supported by the university in which he is studying or a faculty member; Does he have the right to ...
8
votes
1answer
589 views

What exactly happens in your arXiv account if you no longer have institutional affiliation?

The question is similar to this one but in addition I would like to ask the following: Don't I need to change my email address if I am no longer affiliated to an institution? Won't a new mail of the ...
7
votes
3answers
1k views

Can I keep using my old academic affiliation for publishing?

I have recently completed my Ph.D. and would be joining the industry in an analytics profile where publishing is not mandatory. I want to keep on publishing to ensure my return to academia if I feel ...
7
votes
2answers
955 views

Writing affiliation as a high school student

I want to send an article to a math journal. As with many others, that journal wants a cover letter, which should include the author's affiliation. I'm still a high school student and my school isn't ...
7
votes
3answers
257 views

Is it fine to use a startup as an affiliation?

My situation: I have finished university more than 10 years ago. I work for company X. I also own a small startup company called Y (no employees). I am in the process of publishing a paper and I was ...
7
votes
1answer
356 views

Publishing without an affiliation while having one

There are many questions here about publishing without an affiliation. They have in common the situation that authors do not have an affiliation to use (for example they are unemployed). My question ...
6
votes
2answers
1k views

How can I change a typo in the author affiliation after publication?

I am really needing help. There is a typo on my University Name, however the paper is already published. Is there any way to still change it? The paper has been published on ACM Platform. I am very ...
6
votes
2answers
749 views

Is it ok to mention my upcoming post during my conference presentation?

I was recently appointed to a new post (at a much better university) and my affiliation will change in a couple of months. I have to attend a conference next week and present work carried out with my ...
6
votes
3answers
1k views

For paper based on thesis, should I list my university as affiliation or the name of the company I currently work for?

I am currently writing a paper for the thesis work I did last year along with my advisors. (I successfully graduated last year and currently work in a software company.) I am confused regarding what ...
6
votes
2answers
13k views

How to format multiple authors name, affiliation and email in a paper?

I am writing a paper with my teacher and his teacher. I don't know the standard of writing authors name, affiliation and email in the paper. I am using IEEEtran template for an IEEE conference. If the ...
6
votes
2answers
9k views

How does one become an Affiliate Professor?

I've noticed that several faculty members (both in my institution and beyond) are affiliate professors in some other institutions (beside being a professor in their own institution, of course). What ...
6
votes
4answers
254 views

Paper submission with company affiliation

A friend of mine submitted a paper to a conference, about a topic he was working on in his company. Recently, he got fired from his company so unfairly due to colleagues jealousy (seriously). He ...
6
votes
1answer
356 views

Affiliated institution wants to remove name from already published paper?

We have published a review article, years ago, and since then all of the authors left the institution. Now the institution has suddenly woken up and realized that the authors did not get permission ...
6
votes
2answers
424 views

How to treat dual affiliation in a journal article

I am supposed to receive research funds from a Chinese university while I am working for a US university. The issue is that the Chinese university, as a part of contractual requirements, requests fund ...
5
votes
5answers
3k views

Logo selection for poster presentation

I am presenting a poster at ICBC, which is sponsored by the IEEE Communications Society (ComSoc). I am planning to use two logos for my poster. I am considering the logos of the following: The ...