I asked a potential advisor for possible research projects but I haven't received a reply.

What is the appropriate thing to do?

  • Reply with my previous mail quoted, and say something like I having heard from you... and try to arrange a personal meeting to discuss the topic.
  • Or simply forward my previous email hoping that somehow my email wasn't read the first time.
  • 4
    What is your status? Are you a student at the university where the potential advisor works?
    – Anonymous
    Apr 25, 2013 at 17:58
  • 6
    Another issue is the elapsed time. You should wait at least a few days, if not a week or more. Apr 25, 2013 at 18:06
  • 2
    Since he's only a potential advisor, he's under no obligation to reply to your email. Perhaps it would be better to first ask him, in person, whether he would be willing to work with you.
    – JeffE
    Apr 25, 2013 at 21:46
  • 3
    If not too expensive, give a phone call. Apr 26, 2013 at 8:26
  • 1
    possible duplicate? academia.stackexchange.com/questions/5330/…
    – seteropere
    Apr 27, 2013 at 5:43

2 Answers 2


First things first: whenever you write again or otherwise contact your potential advisor, stay polite and respectful. Conduct yourself in the most professional manner you can. While you might feel your correspondent is acting unprofessionally in not responding at a rate that pleases you, asking again in anything that looks like a demanding tone is not going to reflect well on you.

There are many possible reasons why your correspondent hasn't replied to your first email yet, even 10 days down the line. You are probably already quite aware of the possibilities, but here are a few:

  • He/she is simply busy. Is it a busy time of year? Is it examination time? Is he/she likely to busy marking/providing feedback. providing lectures?
  • Is he/she on holiday? A quick check with the Department/School/Institute administration should answer this.
  • There could be personal reasons. You don't want to appear a demanding person when the academic is making preparations for a family member's funeral - for example! Extreme sitation, yes, but not impossible.

With these possibilities in mind, you could write again to your potential advisor, reminding him/her that you are very keen to work together. I do not advise simply re-sending your original email unless you have good reason to believe that the original didn't reach its target - e.g. you have received a mailhost error relating to an undelivered message. I suspect this is not the case. In your follow-up email, refer to your previous email. Resending an email is similar to saying to someone "I SAID....!!!".

In your follow-up email, I would acknowledge that the academic might well be very busy and that you would gratefully appreciate any time the academic could spend talking with you about research opportunities. Offer alternatives - you've hinted at this - such as arranging a meeting or a telephone call at a time convenient for the academic.

At this stage, be reasonably formal. Your spelling and grammar should be as good as you can make it. This indicates that you are taking this correspondence seriously, as should he/she.

It is very easy to appear demanding, annoying or otherwise negative in an email, even if that is not your intention. Turn up the politeness up a few notches, even if you think it's starting to be sickly and ingratiating. In emails, it is extremely easy to appear demanding or accusatory. You don't have the advantage of being present in a conversation to send all those little non-verbal clues which make up the vast majority of human communication.

I think that it is appropriate to mention that you have some expectations when you'd like to have this interaction. You could mention that you are meeting with other advisers (if true) and that you'd like to be in a position to make a decision in one/two month's time. For this reason, you'd like to have a meeting sometime in the next 1-2 weeks, if possible.


  • You be unfailingly polite and professional,
  • You put effort into your next email - don't just resend a previous one,
  • You suggest as many alternatives for an interaction you can think of,
  • You provide some kind of time-scale for action.
  • 3
    On contrary, I've heard that resending (an otherwise good and on-topic) e-mail after a week is a good strategy. Many professors are busy and things not requiring an immediate action just pass by. I did it a few times and it worked. The key thing is to include a line informing that the e-mail was already sent, but make it as polite as possible (so explicit quotation of previous e-mail may be two much, because it implicitly says "well, I send you buy you haven't responded"). Apr 27, 2013 at 12:28
  • @PiotrMigdal, I've done this as well and it has worked but this time I wanted to know which one is more appropriate or polite. I think this way of doing it gives more alternatives for interaction.
    – Prastt
    Apr 27, 2013 at 15:28

In my opinion, it would be worthwhile to seek the advice of someone at your institution: the director of graduate studies, an older graduate student, anyone with more experience than you whose experience you trust.

Please keep in mind that institutional cultures and advisors' personalities vary widely, and also some professors are notorious for ignoring their e-mail. Someone who knows the advisor in question will be able to better guess what this "means".

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