My university apparently requires Ph.D. students to transfer copyright of their thesis completely to the university. The copyright agreement, as written, seems to prevent them from publishing the work elsewhere after the work is submitted, as it only permits the author to reproduce sections of the thesis for "personal use."

I want to prepare an argument for my university that copyright to a Ph.D. thesis should stay with author, (but that the university should be granted unlimited permission to reprint or distribute the thesis, etc., as may be the norm in international universities.)

In most US and Canadian universities, how common is it for a university to require Ph.D. Students to transfer the copyright of their thesis to the University? Can anyone give me a partial list of any universities with this policy.

  • You can find some university policies with this Google search: site:.edu thesis copyright and intellectual property policy
    – ff524
    Sep 1, 2017 at 6:34
  • 2
    Good for you. The US institutions I've been part of leave the copyright with the student. I was actually required to register my copyright in my thesis with the US Copyright Office.
    – JeffE
    Sep 1, 2017 at 11:03
  • 2
    Decades ago I remember having to sign a paper to allow Michigan Microfilm to make copies (delegating them the right, not surrendering it). I really can't see why the university would demand that - probably some lawyer got involved.
    – Jon Custer
    Sep 1, 2017 at 13:11
  • Note that even when the policy specifies that the copyright has to go to the university barring justified circumstances, it is often possible to just keep the copyright without giving a specific reason (example: MIT). Sep 1, 2017 at 19:39

1 Answer 1


Without the copyright agreement in question, it's hard to be specific to your situation. Nevertheless, this sounds quite odd - while it could be the case, I think you've either misinterpreted it or left out a vital piece of information. In particular, the following, if correct, is extremely disconcerting:

The copyright agreement, as written, seems to prevent them from publishing the work elsewhere after the work is submitted

This could potentially limit your ability to publish your thesis as academic journal articles after you've assigned the copyright (On the other hand, since these are rarely word-for-word from the thesis, you may still be OK. Ask a copyright lawyer.)

Typically, there is some transfer of rights from the student to the university, for a few reasons:

  • So that the university can keep a copy in the library, allow people to consult it, provide to other institutions via interlibrary lending systems
  • So that the university can provide a copy online, via their institutional digital repository
  • So that the university can provide the thesis, or details thereof, to external indexing systems and repositories (e.g. EThOS)

Typically, the student/supervisor can request temporary or permanent embargo of these rights if there's an appropriate justification. Some (non-exhaustive) examples:

  • To allow time for the preparation of journal articles/monographs from the work contained in the thesis
  • Releasing the thesis would violate third party copyright on material that is integral to the thesis
  • Releasing the thesis would create some risk to the supervisor, student, institution or a third party
  • Releasing the thesis violates confidentiality/non-disclosure agreements with a third party (e.g. an industrial research sponsor or interview subjects)

Finally, there may be specific restrictions on an individual's project (this is sort of covered by the last point above). Most commonly, these would be industrial/third party sponsors who own the IP generated in the project and don't want it republished for all the world to see.

I am wondering if you are confusing some other, specific, restriction for a general policy? For instance, if you have an industrial sponsor, you may have assigned the IP arising from your project to them. Although such an agreement would usually exclude the copyright on the thesis per se, it would include a confidentiality clause for the thesis because the other IP in the thesis (potential trade secrets or patentable IP) would belong to them.

Typically, you would expect to assign your university non-exclusive royalty-free rights to your thesis.

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