I recently started doing a PhD and am soon going to my first conference as a PhD student. Its expenses (registration fee, accommodation and travel costs etc.) will be covered by my university.
I need to apply for a visa for the country the conference is in, which costs a significant amount of money (approximately 200$). Would it be appropriate to ask for a reimbursement also for this application fee?
Here is some more information that could be relevant:
- Even though I wouldn't apply for this visa if I didn't go to the conference, the visa will be valid for 6 months, i.e. far beyond the dates of the conference, so I could theoretically use it also for private purposes.
- There are some other PhD students who will go to the same conference and whose costs are also covered by the university, but I am the only one who needs a visa, so I am worried that this could sound like asking for "special treatment".