I have two accepted papers in one conference . The problem is that until I have not gotten an original invitation letter, a must to get a visa. I've sent over ten emails to the email addresses listed on the conference website to the organizers and chairperson asking for this letter; no response. I do not have anyone else who can present in my place. If I failed to attend the conference because of this, would my papers be published in the conference proceedings?

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    The OP is more patient than I would be. Long before the tenth e-mail, I would be working my network - find someone I know who knows someone involved in organizing the conference and ask them to push. Nov 23, 2016 at 10:01
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    I only see one e-mail address listed at the website, under "Contact", an address of the type "info@...". Maybe there is an issue with this address. As an alternative, you can google the institution e-mail addresses of the involved persons, specifically, the general chair and the conference coordinators. Nov 23, 2016 at 10:15
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    Generally, if you are doing research in the area of a conference, you will personally know some of the people working in that area, who will know people involved in the conference. Most academic research communities are "small worlds". People serve on the same program committees. They go to the same conferences. They hire each other's former students. Look for a personal connection, and use that to find out what is going on. Nov 23, 2016 at 10:19
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    I am not sure the real question is a duplicate. It turns out there is a complete lack of communication between the OP and the conference. That is the cause of the visa issue, but is also a potential blocker for any of the prior solutions such as video presentation. Nov 23, 2016 at 15:20

1 Answer 1


To be part of the proceedings, the paper needs to be presented at the conference.

I have seen two cases where the paper was presented despite physical absence of the authors. In the first case, the paper was presented by one of the authors via a Skype call. In the second case, a befriended researcher of the authors gave the presentation.

  • I have seen a similar case, where they played back a video the author sent beforehand (it was for a spotlight talk, so no questions from the audience).
    – luator
    Nov 23, 2016 at 11:42

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