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I have submitted a manuscript using figures from google. I have cited the web pages from where I have found the figures in my article. The figures are actually figures of apparatus. Later I learnt from IEEE website that IEEE discourages usage of figures from web pages without prior permission which I have not taken. But I have submitted the paper and copyright form to IEEE conference. As the date for camera ready and pdfxpress is already over I can't edit my manuscript now as told by the conference chair.

What should I do now? How may I withdraw it from here and publish it in other place? Is it possible to withdraw after signing copyright? Is it worth requesting the conference chair to open the pdfxress for few minutes so that I may upload my new manuscript there? Please help me.

  • Have you registered the paper for presentation? If yes, you can not. Else you can. – Coder Sep 15 '16 at 5:09
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    "IEEE discourages usage of figures from web pages without prior permission which I have not taken." - Any reputable publisher will require you to have a license/permission if you use images that you don't own the copyright to. – ff524 Sep 15 '16 at 5:57
  • I have not registered yet. But have signed the copyright. – Sayan Sep 15 '16 at 7:13
  • I believe your situation falls under fair use, see libguides.mit.edu/usingimages ... It is not considered good practice to use images the way you have, but technically it is not a problem. I don't think you should, or need to, retract your paper because of it. – Arnfinn Sep 16 '16 at 23:36
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    @Arnfinn IANAL, but given that IEEE is a for-profit entity who sells technical papers I very much doubt that this is a case of fair use. – xLeitix Sep 17 '16 at 6:27
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Email the programme chair and ask them how they would like you to proceed. It is possible that they will still allow you to make changes to the paper, even at a late stage (provided it doesn't substantially affect the content). If nothing else, they can ask the IEEE for advice, this is unlikely to be the first time this has happened, so there may be a standard answer already.

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