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I'm an undergrad student working at a large research hospital over the summer. My research has been making very good progress; my PI has implied that we are likely to ultimately publish it. My abstract was selected for a prestigious oral presentation (fewer than 10% of [not exclusively undergrad] students were selected), but something doesn't sit right with me about the authorship she suggested.

My PI added a few authors who never actually contributed, but she hoped would. At least one of them still hasn't. This didn't bother me but is starting to because a student who has put a lot of work in is being excluded.

This grad student conducted and scored the neuropsychological assessments for most of my participants, and those scores are key for my research question and results. The student works in a lab that collaborates closely with mine. I suggested that she should be given authorship, but my PI told me that she should not be. After sending my abstract to the list of collaborators, one of them even asked me why the grad student student was not asked to be an author.

Since this is a niche field that I likely want to work in, I am worried about creating resentment. I know that this is ultimately just a summer research project, but if it goes further and becomes published I would not feel right with my exclusion. It just doesn't sit right.

My question is two-fold:

(a) Is it worthwhile to ask that the student be given authorship? The PI of the other lab is notoriously abrasive, and I wonder if my PI wants to avoid giving her too many footholds in this project. I don't want to stick my head into institutional politics. Does this student even deserve authorship?

(b) How do I approach this subject with my PI? She is a very nice person and I don't usually feel intimidated by her, but I'm keenly aware of my position as an undergraduate researcher at the bottom of the academic ladder.

Thanks.

  • 3
    You can approach this sideways, trying to understand what qualifies as authorship or not, from her point of view. Tbh, that' s something I usually ask to people before starting collaborating. It is a weird question, that needs to be asked carefully, but I believe that by asking about " guidelines", instead of rationale behind this specific case, you might reduce the chances of blowback/etc. – Fábio Dias Aug 4 '16 at 21:00
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    @FábioDias I'm fairly certain that one of the co-authors she chose shouldn't really be an author - she has had no involvement whatsoever with the project or its data. So I'm not sure if I want to lead her down a road that makes her think I'm criticizing the authors she did choose. But I feel like "guidelines" is a good keyword, and will def ask about "guidelines" before collaborating in future – gabiwab Aug 4 '16 at 21:42
  • Who is the corresponding author? – Ébe Isaac Aug 5 '16 at 8:14
  • @ÉbeIsaac Myself, at least at this stage of the study. – gabiwab Aug 5 '16 at 17:24
  • As you imply, this is not a question of whether your colleague deserves authorship but how to approach the subject and how it will benefit everyone involved. A reasonable PI should have no issue including your colleague on the list, but some PIs are control freaks and might go mental about authorship matters. I have first hand experience with including an author without their PI's knowledge, which generated a small-scale s...storm when they found out. The bottom line is that how this whole thing goes down will strongly depend on the particular people involved. – Miguel Aug 12 '16 at 10:49
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This is an extremely sensitive issue that must be handled with care. Although no decision can be stated black or white, there are a few things you ought to keep in mind before making it.

The decision you make depends on your morals, survival and comfort.

Assuming X to be the contributor in question whose name is being excluded from the author list in the first place, let's first review through the possible options you have:

  1. Discuss this issue a little deeper with your PI. Inquire about the guidelines of authorship on her point of view (as suggested by @FábioDias). Ask why should be a contributor's name be omitted while a non-contributor be included, in a diplomatic way of course.

This option could worth a try as you wouldn't be directly opposing the choice made by your PI depending on how diplomatic you are in your conversation. Try to understand the rationale behind her decision. Her experiences may clarify your views on what an author is to be. Though this may make you a little uncomfortable by asking this, choosing this option shows that you value your morals and keep you at a relatively good term with your PI too.

  1. Discuss this covertly with X's PI. State the situation and let the two PIs come to a conclusion. Or, discuss this with another trusted faculty member of the same institution.

The covert part might not always work out right. This could backfire on you quite badly if the other abrasive PI do not agree with your condition of anonymity or if your PI comes to know of this by other means.

  1. Try to strongly convince your PI to include X's name in the author list of the paper. If not, go against your PI and submit the paper with the list of authors you choose (provided you are the corresponding author).

By doing this you are really staging a protest here. The next objective would be then find a different PI who matches your ideals. Frankly, I don't know of many prospective PIs who would welcome rebels. You may have to endure quite a long cold war. By choosing this option you are making a point that your value your morals far more than the survival in the institution.

  1. Tell your PI that you would not submit unless X's name be included.

Now, this does seem rebellious too but not as strong as option 3. Ultimately you may even have your paper published even without your own name in it (a very unlikely event).

  1. Just do as your PI instructed and ignore that any of this had happened. You don't include X's name and publish the paper.

This is the safest option if you want your rapport with your PI to be smooth in the future. Choose this if your survival weighs over your moral in this case. How much discomfort you feet in the end about yourself depends on your mindset.

There may be more options to this, but at any case, think through this carefully and make a decision based on what matters to you the most.

  • The decision you make depends on your morals, survival and comfort. The decision should also depend upon conventions in the field. – Kimball Aug 5 '16 at 10:30
  • @Kimball: Thanks for the comment, could you expand a bit more on that? – Ébe Isaac Aug 5 '16 at 10:31
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    Conventions for co-authorship vary from field to field (as seen in other questions on this site), so I just meant that one should take into account the conventions one's specific field. (Or so I would expect. I'm fortunate to be in a field where there aren't too many questions about co-authorship, so I don't have any real insight.) – Kimball Aug 5 '16 at 10:35
  • @Kimball: I agree. It may be slightly different in the medical field and others. All of them include the point, significant contribution. Adding to that, in computer science, the co-author should have either produced, assessed or processed the results. In all of the above, how much you abide them depends on the morality you portray. I just took the superset without going too much into the general details. – Ébe Isaac Aug 5 '16 at 10:43
  • Thank you! Since my PI is a pretty nice person, I think I'll go with the first. I don't really intend to dig into the non-contributor issue, though. :P – gabiwab Aug 5 '16 at 21:17
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It's complicated.

1) If Lab a and Lab b collaborate on a topic (and bring their own funding), and the the Contributions from both are beyond the current standard (i.e. research), then both contributors should be on it.

2) If Lab b provides a service to Lab a (sample preparation, microsopy, genetic sequencing) and gets paid for it in some way, and the this service is common knowledge, then Lab b should not be on the paper

For example: If undergrad in Lab b said "i see why the standard method is not working on your samples", the n he would have contributed. Plainly doing work does not qualify for being included on the authors list.

These things have to be dealt with between PI to PI. For sure the other PI was aware that the undergrad there was involved.

So there are a few points to consider

  • Your PI does not like to include the other PIs student, since she knows the other PI want to be included as soon as the student is included.

  • From the other PI's side it could be the same motivation, but the other way round.

  • Authorship problem can have nasty consequences (read retraction watch) - maybe you have an ombudsman for scientific integrity issues at your institution

  • The inclusion of people who did not contribute is something which some journals exclude explicitly, however, it is usual.

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