There is a PhD position at a university. I have sent an email and also a follow-up email (after one week from my first email) to the corresponding professor and I haven't got any reply yet (it has been 4 days from the follow up email!).

somewhere at the personal webpage of the professor it is stated that to apply or if you are interested to postdoc please first email your CV to Prof. X. On the other hand, the "Apply online" button in the open position list is active. What should I do now? send another email to the professor?


2 Answers 2


My answer will be general -- not specific to the particular institution you want to apply to.

  • You could contact the department and ask, "I sent my CV to Prof. X, as suggested at the application instructions page (provide link), on [date], but have not heard back yet. May I go ahead and submit my application, or do I need to wait for a response from the professor?"

  • Note that four days is not very long. Depending on the application deadline, you may want to give this a bit more patience.

  • You have submitted your CV as instructed; unless the instructions say you must hear back from the professor before submitting your application, I suppose you could go ahead and submit your application.

  • It is said in the Prof's page that if you are interested first email your C.V. to me. However, I didn't attached according to the internet search I have done, many people say that it is better to not attach your C.V. for the first email. I think I have to send an email to the department as you said and give that a try. Dec 7, 2015 at 5:16
  • @user3482383 - Oh dear, I misunderstood. Okay, please send the CV to Prof. X at this time, and then follow up after a reasonable interval with the department. (Unless you get guidance otherwise when you contact the department.) Dec 7, 2015 at 7:15
  • I emailed the department and they said go ahead. However, I would send the professor an email with my CV attached and give it some days before going to apply process. Dec 7, 2015 at 20:54

Faculty members often reply the emails coming from applicants, within which there is anything interesting for them. Unless a professor goes for a sabbatical, he/she would read your email, considerably; and with due attention to the available vacancy, your CV will be analyzed, carefully. If nothing would be reflected from the professor, you have not been discerned as a right fit for that position. You can resend the email, once again, after a couple of days, again. But after that, it is up to the faculty member to either reply you or neglect your email, at all.

The aforementioned links are typical at the faculty members' webpages. They are devised because annoying emails from the applicants often bother them and such links just direct the applicants toward the right way of application: the official applying, instead of sending email to individuals!


  • Actually I did not attached my CV. I just wrote an email said that I am interested to the advertised projects and I can provide my CV if you are interested. I just wrote some general information, my major and my university. I don't know what should I do now. He even doesn't know me to not reply me! Dec 5, 2015 at 16:15
  • Do attach your CV. You need to provide a complete framework for the faculty member to assess you. He/She firstly confronts with your tendency for the position. He would be eager to evaluate your background for that position based on your academic information, i.e. your CV. If he/she finds any coherency between your CV and the position, the reply would be highly expecting.
    – User
    Dec 5, 2015 at 17:50
  • I searched the internet a lot, many would say that for the first email attaching the CV would not be a right thing to do and because of that I didn't do that. But it seems that for my third email! I have to attach my CV as the last resort. Dec 6, 2015 at 6:40
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    I cannot understand what you have written. Please try to use very simple constructions to facilitate cross-cultural communication. Please run your post through a grammar checker. Dec 6, 2015 at 19:28
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    @user3482383: You need contact with him again, but after spending a considerable time to let him finalize the status of the position. That might be around one week up to a month, depending on the case... You better try to attract the other faculty members and grabbing any other potential position with the similar strategy, as this one is cooking... Good luck
    – User
    Dec 8, 2015 at 14:21

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