Will generally accepted papers appear in conferences proceeding without presentation? In particular my paper is accepted for this conference. In the conference web site they pointed out: "Accepted and presented papers will be included in the IEEE CPS Proceedings." In its registration page they have told:

Please register your papers before 20 July 2014. It is strictly enforced. If we do not receive your registration by that date, your papers will be moved from the proceedings. Thank you very much.

Does this mean the registered papers definitively will be appeared in the proceeding? Unfortunately there is no contact info on the web site and they do not response emails. I could not attend the conference and I wonder should I pay regitration fee or not?

  • 1
    The paper submission site lists a contact email
    – ff524
    Commented Jul 17, 2014 at 15:07
  • @ff524 They don't responded to any of my emails and they do not provide any phone number. Do you think it's normal? Does the conference seems OK for you? Commented Jul 17, 2014 at 15:27
  • By "appear in proceedings" do you mean the proceedings that is distributed to attendees at the conference? or that is distributed on IEEEXplore?
    – ff524
    Commented Jul 17, 2014 at 15:49
  • @ff524 distributed on IEEEXplore Commented Jul 17, 2014 at 16:04

2 Answers 2


The IEEE policy on non-presented papers is as follows:

Authors are expected to attend the conference in person to present their papers and share their ideas.

To encourage attendance, IEEE recommends that conferences exclude or limit the distribution of any paper that was not presented at the conference. This policy is not mandatory and only applies to conference proceedings where IEEE is the copyright holder.

If authors are unable to attend the conference and present their papers, they should contact the program chair as soon as possible so that substitute arrangements can be made.

That is, it is at the conference organizer's discretion. Some IEEE conferences do pull a paper from the published proceedings if it isn't presented at the conference: for example, the IEEE Signal Processing Society has the policy that papers not presented will not be distributed on IEEEXplore.

The only way to be sure your paper will appear in the conference proceedings is to confirm with the conference organizer.


In general, at least for the better conferences in the computing and information science research area that I find myself working in, if your paper is accepted and at least one author has registered for the conference, then your paper will be included in the conference proceedings and available in the usual archives (ACMDL/IEEEXplore/DBLP etc.)

I have done this multiple times when I lived in different countries and could not afford to travel to a conference in a far flung location. Sometime ago, I wrote another (very related) answer which might be of further help to you.

However, this may vary for the particular conference that you have a paper in.

Added: (to incorporate Jeff's comment)

In some conferences, an author may not even register. A colleague or otherwise could present your paper for you. Of course, this needs the permission of the organizers.

  • 3
    ... and at least one author has registered for the conference — In my experience, ensuring that someone presents the paper is sufficient, even if that someone is not an author. (I've presented papers for authors who couldn't travel to the conference, and who therefore did not register.)
    – JeffE
    Commented Jul 17, 2014 at 18:52
  • @JeffE Agreed! In fact, I've had this happen to me as well. I didn't present but my paper was presented by another colleague from my department who could attend that conference.
    – Shion
    Commented Jul 17, 2014 at 18:54
  • In my area, it's fairly common to have someone else present if e.g. you can't get a travel visa. In theory, your paper will be removed from the proceedings only if the paper is not presented. That said, I was just at a conference where an author registered but didn't attend and didn't arrange to have someone else present; when the organizers tried to get his paper removed from the proceedings, ACM said they had already updated their databases (before the conference even happened) and it was not possible. So it might be a hollow threat in practice.
    – user6782
    Commented Jul 17, 2014 at 19:21

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