The instructions of the engineering journal I submitted to (IEEE transactions on wireless communications) says this regarding the final submission of figures and tables

Please upload the Originals (masters) of the tables and figures (in separate files, one figure per file). All graphics material submitted for publication must be original drawn figures in .eps format, with each figure submitted as a separate file. Figures exported from other formats (e.g., PDF, PowerPoint) will not reproduce well in print. Appropriate fonts include: Symbol, Helvetica, Arial, Times New Roman.

What do they mean by "originals (masters) of the tables"? Does it mean that I should submit each table also as a separate file? If so, in which format?

  • Have you asked the production staff? – StrongBad Jun 23 '14 at 10:13

In my opinion, the guideline regarding tables is outdated, and one can safely ignore it. If you submit your manuscript in LaTeX, put your tables in the main text. This is a current mainstream in (STEM-related) journals, and it is good to delicately push IEEE towards it. In case if they insist on doing this the other way (which I seriously doubt), you can address the questions to their production team.

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  • How outdated are you talking? LaTeX/TeX were around long before electronic submission. – StrongBad Jun 23 '14 at 10:01
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    @StrongBad The guideline clearly dates back to the days of paper mail submissions (just replace "separate files" with "separate pages"). – Dmitry Savostyanov Jun 23 '14 at 10:30
  • There are still plenty of STEM journals that don't use Latex. Like you mentioned, tables are included at the end of the text and figures uploaded separately. – user479 Jun 23 '14 at 12:35

The guidelines aren't very precise, but this is what it means:

  1. Submit your tables in separate files, one table per file, but only if the tables are floats (which virtually all tables should be anyway). The placement of these tables will depend on the journal's typesetting of the text in your document. They are very unlikely to end up where you put them in your text anyway, so it makes sense for the typesetters to insist they don't appear in the text in the first place. It's typically enough to put all tables at the end of the document, with one table per page. You can do this with the endfloat package in LaTeX. If the journal really insists that tables should be submitted in separate files, you can use the standalone package. I sincerely doubt that tables need to be submitted as .eps files. Tables are text, not graphics, and your guidelines only say that "graphics material" need to be submitted as .eps. Submitting them as .pdf should suffice. The typesetters will create your tables from scratch anyway.
  2. Figures are another matter. The typesetters will not alter them at all, they will simply insert them into the document in the place deemed most appropriate. You need to create your figures as .eps files and submit them as separate files. If the software you made the figures in doesn't include .eps as a native format, use tools such as ps2eps (if your software includes .ps as a format) or pdftops (if your software includes .pdf as a format) to convert your figures to .eps.
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  • The typesetters will create your tables from scratch anyway. -- This is news to me. None of my tables have ever been recreated by the IEEE typesetters. – Mad Jack Jun 25 '14 at 0:51
  • @user11192 That's weird, because how would the journal then make sure that the font type, font size, and linespread match the body text? – Sverre Jun 25 '14 at 12:55

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