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I am an incoming student at University A. Currently, I work as a research assistant at University B, but will be leaving this position within the month. Likewise, my affiliation with University B (including email and other means of contacting me through University B) will disappear within the month.

My group at University B is currently preparing to submit a paper on which I am a lead author. Since it will soon no longer be possible to contact me via University B, it would seem to me that listing both my A and B contact information would make the most sense. This way, should anyone wish to reach me, they would be able to do so.

However, all of this raises a question: if I will soon be leaving University B, should I list both A and B as my academic affiliation, especially considering that I will likely have to provide contact information for both affiliations? How should I proceed?

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    Look at various papers in your field. Quite often there is a standard (for a given journal) way to indicate your affiliation with B (properly since you did the work there) and you Current address at A.
    – Jon Custer
    Commented Aug 7, 2023 at 20:28
  • Related: academia.stackexchange.com/questions/171418/… Commented Aug 7, 2023 at 20:40
  • In my field it's common to list both affiliations in cases like this.
    – atom44
    Commented 2 days ago

2 Answers 2

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Depending upon the specific journal, you have 4 options:

  1. List only University A
  2. List only University B
  3. List both Universities A and B.
  4. List only University B with a current address or affiliation of University A.

I suggest options 3 or 4 depending upon the journal's styling format. Option 4 probably makes the most sense, but some journals have quirks about author affiliations.

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The point of displaying authors' affiliations in a paper is two-fold:

  1. It allows to recognize the institution in which the work was performed and results obtained (in your case: University B).
  2. It also allows readers to have the most up-to-date information about the authors' current affiliations and contacts (in your case: University A).

Both are non mutually exclusive. As stated in the previous answer, I would recommend you indicate both affiliations (preferably also stating which one is the current one).

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