I have submitted an abstract to attend a forthcoming conference in July 2023. The decision on my abstract is still pending. Is it okay to contact the organizers and inquire about the status of the application since I don't know how much time the visa process will take?
The processing time varies
- the visa type
- the place (country) of application
- personal circumstances
See Government of Canada's site for approximate processing time for visa type and country of application.
For instance, the median for application from India might take around mid of 2 and 3 weeks, while from China is almost double at between 4 to 5 weeks.
The UK comes in unrealistically close to a year and South Africa at about 187days.
Regarding whether to request or not, a starter is
- what are the important dates (deadlines) for the conference.
Most conference will give approximate dates for
- submitting abstracts/manuscripts
- acceptance: outcomes to authors
- revision, camera ready paper... (this can be single or two or three iterations)
decision on my abstract is still pending
Is the pending decision within the published timelines or past.
If past, you may safely contact the organisers, respectfully so. If within, you might have to walk circumspectly taking into consideration the approximate visa processing times.
NB: the conference organisers are not obligated to write you visa support letter if your abstract has not been accepted.
PS: Above assumes that abstract acceptance is all that is required for the conference attendance. It assumes that abstract acceptance is not the first step (requirement) for submitting a (full) paper that must also go through review.