The transcript for my last year of master's contains severe errors in course names. I will need it fixed if I want to apply to PhD programs, otherwise my chances would diminish.
- The master program's director confirmed the error and gave me the correct course names.
- The dean of computer science agreed that it's an error and asked the registrar to issue a fixed version.
- The registrar refused to fix it, because it's been "administratively validated". The dean apparently can't order them to change their minds.
As a result, the dean of CS wants me to send them a fixed version so they can validate it and add the department's official stamp.
I would like to know how to go about writing this, so that the departments I will apply to don't think I'm sending them a fake. The dean will retire soon, so they won't be in their position if a school wants to contact them to confirm that the fixed transcript is valid.
I don't have the model the registrar uses for the transcripts. I could re-write a different document in Microsoft Word, or scan the existing one and digitally alter it. Both will probably look dodgy to someone who can see the other years' transcripts.
There is no web service for other schools to verify the transcripts. I'm the only student asking for this, as far as I'm aware.
What is the best way to write this document and attach it to my applications to avoid suspicions and delays?