I speak English with a heavy non standard accent. I'm away from my British university, in a different time zone. No surprise I have to send emails! In September 2021, my Department Chair — who used to be a barrister — emailed me
In accordance with the complaints you are facing, you must not email any faculty members except my secretary and me, until we have spoken on Zoom to discuss your communication issues.
On Zoom with Chair and secretary, Chair told me he received complaints that many students and staff can't understand my English, I send too many long emails. He asked how I scored so high on the TOEFL. I replied I'm fully comfortable in English, but admitted my accent is non standard.
Then I found out Chair emailed every department staff about me behind my back — Chair asked everyone to report long or overabundant emails from me. And the university's Counseling Services emailed me to offer support with communication disorders. All this unsettled me. Obviously I didn't request or agree these. I emailed Chair to ask if he knew anything. He replied
We notified all staff members as appropriate, including Counselling Services, of your communication issues and of the steps that you and I agreed to take. It is a gravely serious matter that you have not accepted support from Counselling Services as we agreed. We are now considering the Student Conduct Procedures for you.
As you are not complying with our agreed steps, I must meet with you again. Please book an appointment with my secretary.
I don't want to meet with him or his secretary again, because he's lying and uncivil. His gruff tone makes me uncomfortable. I replied
I kindly request we correspond just in writing. I am not comfortable speaking or meeting with you. I never agreed to your actions, like contacting Counselling Services and sending mass emails about me to department faculty without my knowledge or consent.
You are required to meet with me and my secretary. All my actions fully comply with what we agreed. There is no basis for your request to correspond in writing. Failure to meet may result in a referral to the Student Conduct Office, sanctions or disclipinary measures, or execution of the Student Conduct Procedures as I wrote in my previous email.
Now what? How do I refuse him? For privacy, I shall not disclose more detail. But I asked many friends and family to review all my emails. They agree if I'm studying on campus, I would email less because I can talk with people face to face. But they found nothing inappropriate, raunchy, rude, vulgar! My emails are always polite, professional.