I'm a PhD-student in (hopefully) my final year of my thesis, but there are still some open tasks before handing in. Since funding has already run out some time ago, I am trying to wrap up everything as soon as possible. Thus, I try to be more pro-active, i.e., do not wait until colleagues or my supervisor are answering mails/setting up meetings, but rather set them up and plan them by myself. This also involves writing meeting notes from meetings covering the next steps and send those to the persons involved.
Especially for planning future steps I usually prefer to get responses within a reasonable time frame (i.e., usually within two workdays) such that I can continue with the discussed tasks as soon as possible. If I do not get responses within that time frame I earlier could assume that everyone agreed with the results and next steps.
Now, during the recent months my supervisor and colleagues started working together and increasingly ignored the summaries. On multiple occasions the decisions of earlier meetings were completely neglected and the direction of the project was changed, meaning that I had to discard my work done until that point to start from scratch again. When bringing that up my supervisor stated that I should be more aware of the schedule of the people involved, and therefore understand that getting answers/change suggestions can take up to several weeks. He stated that I should be more relaxed, something which is getting more difficult for me in light of the situation stated above.
I currently do not know how to handle the situation, and how to improve it (if possible). Thus:
- Are my expectations to get responses in a timely manner (i.e., two workdays) too high? I know that my colleagues and my supervisor are busy, but I'd still appreciate it if I would not have to deal with changes introduced several days or weeks later.
- What would be the best strategy to improve the current work situation, to finish the project within a reasonable time frame? To a similar question it was suggested to set own deadlines for answers, comments, etc., but that failed in my case.