While researching career opportunities, I have stumbled upon an alumnus of the school I am currently at, who is a relatively new faculty member there. In a sense, this person's career is what I want my career to be like. It seems like they could offer me very valuable advice.

However, I do not know this person and do not know anyone they know. I thought I might write a polite email to them asking for advice, but I'm not sure what the prudent way to phrase it would be. And on that note, whether prudence would preclude even doing such a thing.

What's the polite way to ask a professor how to get a job like theirs (specifically, at an institution such as theirs)?

  • 3
    Faculty are people too :). But seriously, there's no harm in sending them an email. I've had a number of such feelers from students and I always take the time to talk with them. Btw, I suspect you mean "strange" as in "is a stranger" rather than "has unusual personality quirks" ?
    – Suresh
    Feb 7, 2014 at 1:24
  • @suresh Thanks, yes, I meant it in the sense that he is essentially a stranger.
    – Superbest
    Feb 7, 2014 at 7:20

3 Answers 3


Send this person a brief e-mail, explaining the followings:

  1. How you found out about him/her, and give a 2-sentence introduction of yourself.
  2. That his/her career path and/or research interests overlaps with or inspires yours very much.
  3. Ask if you can have a phone conversation for 15 minutes to answer some questions. You can also ask for a meeting if he/she is nearby.
  4. List the brief questions that you plan to cover. Don't be too broad. Think if these 15 minutes are really the only time that he/she will be willing to talk to you, what would you like to get out from this?
  5. Provide 4-5 dates/times for him/her to pick, and invite them to suggest some dates if none of them works.

Avoid asking for reference letter, inside contacts, or any kind of favor beyond just formal career advices. He/she may not feel vested enough to do that, and if you push, he/she may close up. Also, don't attach any CV/resume; that would look like you're looking for a position.

And also don't ask "How did you get a job at an institution like this one?" Zoom out and ask for the job search process he/she went through. Ask him/her to elaborate on the thought process and how the pros and cons were weighed. Once the topic gets going, you can probe a bit further, but the focus should be on the faculty member, not the institution.

On the date, be on time, and honor the 15 minutes (or whatever you both agree upon) limit. At the end of the meeting, ask if you may ask for his/her opinion very occasionally through e-mail in future, and then establish the mentoring relationship from there.

When you got home, follow up with a thank you e-mail.

The tricks are:

  1. Don't ask them to write back. Replying e-mail on this kind of issues takes a lot of time and thought, plus he/she may not know you well enough to know if the recommendations are suitable for you.
  2. Make it low stake. At most they'll lose are 15 minutes.
  3. Make it thoughtful by listing highly relevant questions. This shows that you really did look at their work and know something about it.
  • 2
    I would add: meeting is strongly prefered over phoning, certainly from my experience (couple European countries). People don't seem to like "meetings over phone" here.
    – yo'
    Feb 7, 2014 at 10:18

I've received emails from students before soliciting advice, or even sending me resumes asking to work in the lab. More often than not they had spent very little time even becoming familiar with our research or looking into the university. If you want a busy professor to give you advice, you need to earn it by proving that you're serious.

  • Get familiar with the research
  • Look at the professors CV (this can show you the path they took)
  • Know exactly what you want to ask, and make sure it's clear.
  • Consider asking a student in their lab what they did (presumably they have a similar goal)
  • EDIT: As a general rule, if English is not your native language have someone look over your email for grammar mistakes.

If your question is of the form "how do I become a professor at the prestigious university X?", then I don't think that it is worth contacting this professor. But if this professor has an interesting career that no one else has, then I suggest that you follow the steps that the others have suggested.

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