I am creating an email signature and I am not sure what the protocol should be.

Should it say

Dr. Locc

Department of Social and Consumer Sciences.

or should my position within the dept. be referenced??

Dr. Locc

Social and Consumers Science Department Chairman

  • What's a dual department head? Also, it is better to write your question in such a way that the title and the body each stand alone. As it is, the title doesn't convey your question, and the body is missing important context. Commented Jan 22, 2014 at 2:27
  • Sorry this is my first time with this site, I am the new department head for the Social Science Department as well as the Consumer and Family Science Dept.
    – Dr.Locc
    Commented Jan 22, 2014 at 2:32
  • You can use the "Edit" button to clarify your question. Commented Jan 22, 2014 at 2:33
  • How about : Dr. Locc Department of Social and Consumer Sciences (Chairperson) ?
    – Nobody
    Commented Jan 22, 2014 at 4:44
  • What does your institution's style guide say?
    – 410 gone
    Commented Jan 22, 2014 at 10:25

2 Answers 2


There is no formal protocol for a "signature block." You can put as much or as little as you would ike. If you know the recipient well, for instance, the block is unnecessary. For more formal occasions, however, I would include as much of your affiliation as is appropriate:

I. M. Professor
My Job Title
My Department
My University
Other contact information

If you are chair, I'd indicate that specifically. Instead of the second and third lines, those could be combined as:

Chair, Department of X

  • Are the blank lines intentional or a formatting artefact ...
    – StrongBad
    Commented Jan 24, 2014 at 17:01
  • @StrongBad I supposed a formatting one. For further cases, you can make the quote formatted as I did if you put <br> at the end of each line ;)
    – yo'
    Commented Jan 24, 2014 at 17:39
  • Yes, it was a formatting issue with the Markdown coding.
    – aeismail
    Commented Jan 24, 2014 at 18:18

My signatures are usually of the form:



Official Department Name

University X

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