I have applied and been accepted to a conference as a graduate student attendee (not presenting any material). They were able to give lodging and promised to reimburse a good portion of travel which is all very good and I am very grateful. However, when I applied for the conference I indicated that I would be O.K. sharing a hotel room. Unfortunately I have an medical situation that is better at some times than others and it's been rather poor since I first applied to the conference. Realistically if I'm going to attend the conference I'd need my partner to come with me to help with that situation which means we'd need to share a room and I couldn't share a room with another attendee. What is the most professional and effective way to make this request?
I always prefer to say as little about my medical situation as possible particularly because the folks organizing this conference run a Department I'm interested in for my PhD. They have not made lodging arrangements yet but made it clear they will need to make them by tomorrow so really I have about 1 day to request a lone room before they go and make arrangements. Thanks y'all for any tips on approaching this!