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I have submitted a paper to a CS conference. Am I supposed to get an acknowledgement email, so I know it hasn't ended up in the spam folder by accident, and that it will be considered for the conference? If so, how long after submission? Is it OK to contact the conference organizers and ask if my submission has been received?

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  • Is there an online submission system? At every conference I ever submitted to, I could inspect the data of my submitted paper after submission.
    – lighthouse keeper
    Oct 5, 2019 at 11:06
  • @lighthousekeeper: As far as I can discern, there's only an email address.
    – Evan Aad
    Oct 5, 2019 at 11:11
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    So you submitted the paper via e-mail? That sounds really untypical for me for a CS conference. But yes, in this case, I would absolutely ask for a confirmation that your submission has been received.
    – lighthouse keeper
    Oct 5, 2019 at 11:12
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    @Buffy Sure, just waiting for confirmation that the paper was submitted via e-mail. In my area in computer science, that would be super unusual.
    – lighthouse keeper
    Oct 5, 2019 at 12:12
  • @lighthousekeeper: I submitted by email, as per the "Submission Process" instructions on the conference's website.
    – Evan Aad
    Oct 5, 2019 at 12:21

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In computer science, paper submission by e-mail is non-standard. Therefore, there is no default answer to your question.

However, it's in the interest of the conference organizers to show good professional communication that does not leave authors "in the dark". I would expect them to confirm your submission immediately after submission, within 24 hours. If you have not heard back from them after 24 hours, it's absolutely OK to contact them.

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  • Actually, they should have an auto-reply in place on the submission email, but probably don't. But maybe they are just new at this.
    – Buffy
    Oct 5, 2019 at 15:06
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    @EvanAad Maybe the license expired or they didn't like the system. But strange indeed.
    – lighthouse keeper
    Oct 5, 2019 at 16:28
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    The more I think about it, the more I get the feeling that the conference organizers simply haven't set up the online submission system yet, but that they plan on doing so in the future. I think maybe I'm being overly enthusiastic by trying to submit my paper too early, and I should wait for the right time when the paper submission system has been set up. On the other hand, the official conference website is already up, so one could expect the paper submission system to be up as well, and, if not, that there will be a clear notification on the website stating when the system will be available.
    – Evan Aad
    Oct 6, 2019 at 2:39
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    @EvanAad That would still be rather unusual on the conference organizer's side, as this would create some extra effort for adding the e-mailed papers (and meta-data) to the system. Your best bet is to just ask.
    – lighthouse keeper
    Oct 6, 2019 at 6:06
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    I asked, and, as I suspected, the answer was: "Thé EasyChair will be open soon."
    – Evan Aad
    Oct 7, 2019 at 14:50

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