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I just graduated from my university, and I have a paper to submit to a conference. I was filling out the information to submit my work to them, but I am not sure what to put as my organization. Since I have now graduated from the university, can I still use their name to publish my work? If the answer is no, is there any solution to get my work published?

  • You should specify if you will have co-authors. Presumably at least one of those would be from your previous institution, which means it is no longer necessary to worry about the institution itself being worried in any way about being associated with the paper. – Michael MacAskill Aug 20 at 3:15
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The affiliation to your name on a publication should reflect where most of the work was done and where most of the funding came from.

Scenario 1 You just graduated and you want to publish your results in a paper. The manuscript will be written after graduation, but essentially all the results come from pre-graduation work. The affiliation is clearly the university where you graduated.

Scenario 2 You just graduated and continue researching on the topic. The new paper is an extension of your previous work, but all the work has been done by you after graduation. The affiliation is clearly not the university where you graduated. All the previous work should be cited accordingly. You can submit a paper independently, but it will be easier with a university affiliation. Talk to your former supervisor for advice.

Scenario 3 (in between 1 and 2) You just graduated and you did some new research after graduation. However, a non-neglible part of the manuscript is from before graduation. In this case, you should talk to your former supervisor and ask for their opinion. In my opinion, they will be more than happy to have the paper submitted under their affiliation.

This answer is an extension of what Vladimir F said in the comments.

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    This is the main answer, but a small addendum: There are two different things a conference may want your affiliation for — for the publication, and for you as a conference participant (e.g. on your name badge). As this and other answers say, the “publication affiliation” is a bit subtle but could be either the old or the new. The “name badge” affiliation should generally be your current one, though, so even if they don’t already ask for e.g. “affiliation on publication” and “current affiliation” separately, I would recommend giving them both, with a note about the publication one. – PLL Aug 20 at 5:26
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To broaden the answer a little. I am not aware of any university that requires approval prior to publication, but some organizations (e.g., US government labs) have policies regarding what work can be published and the steps the authors need to take regarding dissemination of the work. If your prior university/organization had such a policy, you should still follow them.

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    Same for coauthors, if any. – Alchimista Aug 19 at 7:48
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    I am aware of such a university - my own. If you are not a current student supervised by permanent staff, permanent staff, or temporary staff on a >1 year contract, a "research committee" has to approve your use of the affiliation for a paper. If you publish in Science or Nature without asking first no one will care. The point of this is to stop people from publishing in very low IF journals as it takes the university's average down when considering how to distribute federal funding. – Gimelist Aug 19 at 22:18
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The affiliation can be the one that you are currently with (eg a company/new university), or the old one if you’re still looking around for a job. What’s important is that a. You offer an email address that will be active for a reasonable amount of time. b. That you mention that most of the work was done when you were in your former university.

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Both choices here could prove to be seriously wrong. If you use the affiliation, you could be seen as misrepresenting yourself and the institution. If you don't use it, you could be seen as failing to give credit where it is due (especially if you received funding or other support to perform the work that you are now publishing). So, the only correct course of action is to ask your former supervisor (or other appropriate contact) at the university, what you should do.

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    Unless the research is highly controversial, I have a hard time envisioning a scenario where listing the university affiliation would prove seriously wrong. – Underminer Aug 19 at 16:57
  • @Underminer if the author is no longer actually affiliated with the institution, the claim could be seen as dishonest -- and the work needn't be controversial for the institution to want to distance itself from it, it can simply be (considered to be) of poor quality – sesquipedalias Aug 19 at 17:27
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One option would be to get a visitor or guest affiliation with your old university. These are usually easy to get, and my experience has been you just need to fill a form out with basic contact details. This let's you still put your old University as your affliaition. Usually you will also get to keep your old email address for another year which can be helpful as people don't always update their address books straight away.

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