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I was reading an interview with MIT Professor and physics Nobel laureate Wolfgang Ketterle in which he explained that he gets no budget, has to acquire funding even for his secretary, and this is one major difference to Germany (where he was offered to be director of a Max Planck institute). In Germany, a professor has a budget depending on negotiations before he was hired and negotiations when other universities try to entice him. A small average group has around 500k €, a professor around 100k €, employees around 200k €, investments around 200k €. This can vary, but roughly the right order of magnitude for experimental sciences.

Now I also heard professors at Ivy League universities often get a multiple times the salary of German professors, even in top universities like TU Munich. I expect they see this also only as their salary.

Is the case of Prof. Ketterle at MIT representative, and what does this mean when comparing PhD or postdocs in both countries? Are PhD students in graduate schools rather financed by the institute? Or does the number of PhD students in group already depend on the funding success of the professor?

It’s interesting to me to know, because it implies in my opinion a very different necessity of activity and career planning when being a PhD student or postdoc in Germany vs. the US to keep yourself financed. The brain drain and comeback of German academics from the US is a neverending story in German academia.

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    A small average group has around 500k €, a professor around 100k €, employees around 200k €, investments around 200k €. Where on Earth did you get these numbers? They are far from true in my discipline. While I can imagine that startup packages may be this big, a yearly budget is (where I am) an order of magnitude lower. – Dirk Mar 18 at 5:30
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    @Dirk: Seriously? A 50k€ budget? That hardly pays one salary. Add associated costs like healthcare, pensions, etc and the 100k € sounds like the true cost of a professor. And indeed, one professor does not make a group. Investments of course can vary a lot between disciplines. – MSalters Mar 18 at 8:08
  • Ah, I see the misconception: The salaries are not part of the yearly budget (at least for all I know). A typical German professor gets a number of assigned positions (for students, assisting teaching staff, even a part of a secretary position) and the budget for equipment, travel, guests (and so on) is extra. On the other hand: Even within Germany the system with staff funding and budget may vary a lot. – Dirk Mar 18 at 9:03
  • @Dirk 500k overall! :-) – user847982 Mar 18 at 10:26
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Certainly the US and German systems are very different. For starters, there is no US national system for higher education (or for lower education, either). The individual states here all have individual systems of higher education, but funding can be problematic there and can vary with the political climate. Also, many of the top institutions, including MIT, are private institutions, without regular government funding. It is too broad to say that no US professor gets a budget, but generally speaking, in most fields, it would be rare to get a budget beyond salary that comes from general university funds.

Instead, those fields that require such things as laboratories rely heavily on grant funding from NSF and other, similar, agencies as well as private funding. Grant writing becomes a treadmill. In some places your tenure decision may be heavily influenced by your success in getting grant funds for yourself, your lab, and for student support.

It is true, however, that some departments in scientific disciplines do maintain general laboratories. Chemistry and physics labs, for example. I know of one cyclotron run by a physics department, but I assume they require lots of grant funding to keep the particles going round and round.

Many, probably most, graduate students are funded as teaching assistants, paid, modestly, by the university for the services they provide. Research assistants might also be paid that way, but, more likely, are paid by grants of the PI of a lab.

There is very little secretarial and staff support in most fields in the US unless it is grant funded. The once exception, I think, is that universities have offices that manage grants awarded to faculty as assurance to the funders that funds are properly spent. This office may even be responsible for managing private grants, as has been my experience. It is also likely to offer help in obtaining grants and for seeking out grant opportunities.

Postdocs and other limited-term positions might be paid out of grant funds or out of general departmental funds for faculty. This would depend on the field. But, I would guess that it leaves an individual some room for negotiation, being less regulated.

I'll make a guess that Germany, as a society, puts a higher value on education generally than is true in the US. Certainly relatively few tax dollars go to education at any level. This wasn't always the case, but seems to be a continuing and increasing trend.

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    "there is no US national system for higher education" neither is there in Germany. Education is one of the responsibilities of the states with the federal level having very little say. – Maeher Mar 17 at 13:09
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    Yes, you are correct there. There are essentially no private universities in Germany that are held in any high regard. I just wanted to point out that almost everything about universities is governed by state law in Germany. This means that things can differ significantly between states. – Maeher Mar 17 at 14:01
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    Consider noting briefly that for its services, the grants-office will likely take about half of any grant awarded to a researcher. – Daniel R. Collins Mar 17 at 14:56
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    That "half", however, is to provide not for the grants office, but to provide for general university support - buildings, heat, student recruitment, etc. It isn't a rip-off as it is sometimes portrayed. – Buffy Mar 17 at 14:58
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    @DanielR.Collins It's actually 2% at our place, for the portion of money that comes in on a grant and goes straight to somebody else who doesn't use University resources. – user71659 Mar 17 at 21:37
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Maybe it would be helpful to trace the path of an academic in the US through their education and career, noting how they might be funded along the way. Differences with those coming up in other systems will have to be left to those familiar with those systems.

We'll skip through so-called "K-12" education and undergraduate education and start with graduate school. Students are admitted to Ph.D. programs usually with a tuition waiver and a stipend. Tuition and the stiped are guaranteed by the admitting institution at some level, but where the money comes from varies.

One source is teaching. Having graduate students help with teaching (serving as recitation leaders, graders, teaching assistants, sometimes even as lecturers) is seen to serve a dual role: Helping deepen the graduate student's education in the subject but also to help fund the graduate student. The tuition paid by the students in the courses the graduate student helps teach often will not flow to the graduate student directly, but through the department in which the graduate student is studying to offset the stipend. Graduate students will teach in their first year or two.

Another source is grant funding. This pays for the student as they join a research group and begin to work on funded (or fundable) projects. Some external funding may be awarded in the name of the student directly, but often the funding is to the principle investigator that oversees the research group the student has joined.

A student in a well-funded lab may only have to teach the minimum amount, getting most support from the lab's grants. A student in a poorly-funded lab may have to pick up teaching even several years into their studies.

Generally though the view is that the student is working for their stipend in parallel to doing their thesis work. When things are going well, this is the same work.

A graduate student might also pursue a master's degree only. Very often this is more of a professional degree (even if taken in a program alongside those pursuing Ph.D.s) and the student will pay graduate tuition themselves and not be awarded a stipend, similar to students pursuing those more widely recognized as professional degrees (MBA, law, medicine). Sometimes, a student admitted to a program in pursuit of a Ph.D. does not succeed towards candidacy to pursue a Ph.D. (doing poorly in classes or candidacy exams, or choosing not to move forward). In this case, they might be awarded a master's degree for their work to that point, or with a little more work.

Those getting their Ph.D.'s then typical do post-doctoral work. This is even more of a hybrid between further education and a straight-up job. Here, there are few options for funding: Either the PI has grant funding out of which they can pay the post-doc, or the post-doc has applied and been awarded their own funding.

Finally, a post-doc that pursues a tenure track faculty position at a research university will apply for jobs. If they get interviews, and offers, and accept an offer, typically they will negotiate a "start up" package which includes some combination of money and equipment with which to equip and stock their lab, and to hire people (students, technicians, or post-docs) to help them begin their work. Depending on the discipline, the department, and the new hire, this can be quite a lot of money (hundreds of thousands of dollars, easily, into the low millions). The idea here is that this is "seed" money after a fashion. The new hire is expected then to write for grant funding, eventually bringing in enough grant money to pay some fraction of their own salary, to pay for further equipment and supplies, and to pay salaries or stipends for lab personnel. Start up money is usually the only money that universities pay to support research. Everything else (and, to be honest, even probably some of that) comes from grants.

What fraction of the lab head's salary comes from grants depends. Nine-month appointments are typical, and the faculty needs only draw "summer salary" to cover at most 3 months of salary. At academic medical centers where there is no undergraduate program, faculty teach much less, salaries are higher, and more of the salary is meant to come from grants or other external funding (eg, government contracts).

Now, about the start up money that comes from grants--here's the kicker that seems to not be well known despite its prevalence. How does the university pay for the start up? Well, it has some money from endowment. This is significant at the old, large, prestigious private universities, like the Ivy League. It might also cross-subsidize from tuition. But also, a lot of money flows through the university via overhead. Overhead is money the university takes off the top of individual grants for administering the grant, providing space, support staff, utiltity service, and the like. What percentage this is, and what it covers, is negotiated periodically between the university and the granting agencies, but in general it isn't unusual for it to be over 50%. Overhead is also referred to as indirect costs, or simply indirects. (I see this is briefly mentioned in some of the comments to another answer).

What mix of endowment income, gifts, direct grant funding, indirect charges, and tuition goes into paying for any given thing at a university is deep, dark, magic. Someone might be able to give an answer, they might even be willing to give an answer, but I'm not sure how much credence I'd give any set of numbers passing through such a tangled skein.

  • +1 for mentioning overhead (which is also a concept not used in Europe AFAIK) – Andre Holzner Mar 18 at 8:29
  • @AndreHolzner: "not used" in Europe? It is at my german university. – Eric Duminil Mar 18 at 8:43

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