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When a junior student is doing research independently (for example theoretical), does s/he need official permission to publish a research article? In the article, s/he needs to introduce his/her affiliation. Normally, this affiliation is connected with the research funding.

Does studentship qualify him/her to use the university name as his own official affiliation, even if this affiliation has no connection with this independent research project?

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    Which error are you afraid to make: to list an affiliation you shouldn't or not to list the one you should? – fedja Aug 30 '13 at 16:48
  • @fedja the former one! – Googlebot Aug 31 '13 at 8:47
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    The first error will put you in trouble only if you publish either total junk or something highly controversial, i.e., something the university would prefer to disassociate from. Normally, the universities will be excited if they could demonstrate that their undegraduates are doing quality research whether within their programs or independently. Anyway, when in doubt about something like that, go straight to the department secretary and ask her if she knows the answer or, if not, whom you should contact to find out. The policy may depend on the institution, indeed. – fedja Aug 31 '13 at 22:40
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  1. First, check if your university has rules/policies/guidelines in place. If so, follow them.

  2. Otherwise, use your university name as affiliation. No need to ask them. (Trust me, they are much more worried about people forgetting to use the affiliation, than the other way around!)

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Basically affiliation is valid for employes to an organisation. Graduate students will belong to that category as well since their degree depends on producing publishable materials. Undergraduate students are not automatically entitled to use an affiliation. I do not think this introduces any majpor hurdles. You need to talk to the department chair or have some faculty member do so to get the permission to use the affiliation. I am assuming such affiliaiton will not need decisions higher up in the university bureaucracy; you need to find out, of course.

Affiliation will make publication easier than using a private address so getting to use an affiliation provides a stamp of approval with it which may work to your advantage. So, if I understand your final question right, there does not have to be any connection between the research you do and the affiliation. The affiliation simply means that the department/university supports your publication and thereby your efforts in research.

In this example it is evident that there is a responsibility associated with using the university name (for example as affiliation). It is clear that the affiliation cannot be used "as you wish" without possible repercusions, hence asking for permission is a natural first step. Particularly when the work is not done at the university.

Universities have been very relaxed about "brandinG" but trust me, they are becoming increasingly watchful. This is evident by studying the visual identity and similar branding policies of many respectable universities.

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    “Undergraduate students are not automatically entitled to use an affiliation” — can you quote something on that? I think having a formal link, whether it's being employee or student, is typically considered an affiliation by academic standards… – F'x Aug 30 '13 at 19:38

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