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I am applying to graduate schools in North America. Most of these institutes require at least three electronic letter of recommendations to be sent during the process.

I have already submitted my application to two universities, with the LORs submitted electronically using official email IDs of my professors (including one who primarily works at another university, and was an adjunct professor to me). But all of my professors submitted these without letterheads.

I have checked the Graduate Admission FAQs of most of these university and letterhead is stressed only for hard copies sent directly to the institute (i.e. there is no mention of a requirement for electronic LOR). How relevant is it for letterheads to be attached to the electronic LORs too?

Should I email every institute I am applying to, to clarify this requirement, or just let my professors know that submitting them as is, is fine? It may be worth knowing I am an international student.

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    For hardcopy letters of recommendation, requiring letterhead gives a (rather weak) defense against forgery. For online letters of recommendation, one can check that the requests were sent to the official email addresses of the recommenders, which is a much better defense against forgery. (Although I suspect these are actually checked in practice only if something raises somebody's suspicions.) – Peter Shor Dec 25 '18 at 1:18
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    The best defense is telephoning the author of the reference - so much more information becomes clear... Of course this requires effort... – Solar Mike Dec 25 '18 at 11:58
  • @SolarMike true, but with how many applications are submitted it's probably not viable. – rayanisran Dec 31 '18 at 5:52
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I would not worry. It's traditional to use letterhead for electronic recommendation letters, but it's not really essential. The admissions committee is very unlikely to care whether letterhead is used, and it should not have any effect on their decision. In the unlikely event that they have questions about the letter's authenticity, they would contact the writer directly (e.g. by looking up their contact info on the university's web site).

If they haven't sent the letters yet, you could let them know that letterhead is customary and suggest that they use it if convenient. If the letters have already been sent, then I'd just ignore it. It's not worth the trouble of resubmitting.

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  • Thanks for the response. Yes - my concern is authenticity only because my college is not really well known (though obviously there is a website and everything, and I provided the office phone numbers of my referees). I have informed them about using letterhead for future letters - thanks. – rayanisran Dec 31 '18 at 5:51

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