I intend to apply for a postdoc position. The contact mentioned in the job advertisement, to whom I should address the cover letter, is someone I have personally met and talked to on a first-name basis (let's call him Dr John Doe). Therefore the natural form of address, for example in an e-mail, would be "Dear John". However, the cover letter for an job application is a formal document, so perhaps I should instead address him as "Dear Dr John Doe" or "Dear Dr Doe"? Thanks in advance!


1 Answer 1


I would lean toward the formal here, though it would be fine to remind the recipient of your past association, assuming it is professional and not personal. I doubt, however, that it is hugely important in most cases. But I also expect that you would already know if one or the other were greatly to be preferred.

In follow up contact you might change that, depending on the response to your initial inquiry. If he replies back as John, then John it is. But your letter will be seen by several others, as noted by user Anyon in comments.

  • I didn't see the comment you refer to, but I'll take your advice. Thanks!
    – user447648
    Sep 28, 2018 at 20:23
  • Apparently the writer removed it.
    – Buffy
    Sep 28, 2018 at 20:27
  • @user447648 I was unhappy with how it came off, so I removed it. The point I wanted to make was that, since it's likely to be read by others, erring on the side of formality is probably better than erring on the side of informality. That said, "Dear John" is probably fine - it isn't exactly an unprofessional greeting.
    – Anyon
    Sep 28, 2018 at 23:21

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