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Please refer to the link Prelude

My research paper is almost completed and I have submitted a draft to my boss recently. My research tenure ends on the end of July.

I was told (today) that I would not be allowed to utilise my affiliation with my current research institute for submission to a journal after the expiration of my tenure - this is fine.

What is not fine is that my boss has removed himself from this paper and has also advised that another co - author (a student who has recently graduated from the overarching faculty of this research institute) not be an author as she is neither a student nor an employee.

This leaves only me and a visiting scholar in this research institute on secondment on the paper. This means that the submission of this paper to a journal/ conference would not be one where either of us are affiliated with this research institute.

Why does this matter?

In this research project, we utilise confidential data accorded to us by a number of countries via a national agency.

What should I expect and how should I circumvent this?

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    I think this is going to depend on the agency's rules for use of their data. As you haven't identified the agency, there's no way that we could answer this question for you. You'll have to consult their rules or ask them directly.
    – Nate Eldredge
    Jul 7, 2018 at 15:31
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    On another note: "I would not be allowed to utilise my affiliation with my current research institute for submission to a journal after the expiration of my tenure" - this is not fine. The usual rules for affiliation is that it should describe the institution where you did the work, even if you no longer work there by the time you submit the paper. To omit it would mislead the journal's editors and readers, and likely violate their rules.
    – Nate Eldredge
    Jul 7, 2018 at 15:34
  • @NateEldredge: My impression is that this is extremely field-dependent. What people in my area do is to list their affiliation as their current location, and in many cases acknowledge prior employers where the work was done in the acknowledgements. I would consider listing an affiliation that is not current at the time of (electronic) publication (or at least approval of page proofs) to be misleading.
    – Alexander Woo
    Jul 7, 2018 at 19:32
  • This reads to me like your boss thinks he needs to protect his reputation, and that of the institute. Very weird.
    – Karl
    Jul 7, 2018 at 20:52
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    @Karl This is indeed very very odd - as you put. 1) I am unable to understand the need for a paper to be reviewed by upper echelons before they are submitted to journals (if a paper is trash, it would be rejected by the journal, anyway) 2) The decision at the 11th hour to excuse co-authors from the paper to leave no authors affiliated with the RI after my tenure expiration conflicts with data confidentiality.
    – Academia.jpg
    Jul 8, 2018 at 0:51

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