I haven't officially been accepted to the program yet, but I needed to secure an advisor prior to applying. I was accepted by an advisor and she has been great with helping me fill out the application. However, I have yet to be accepted by the school. The school said they were waiting to hear the results of my funding, which I found out that I got. However, my person of interest then left to go away on a research expedition (and has little access to internet). I suspect she MAY be the reason my application is not moving forward right now. I have to select courses in less than a month. She suggested that we talk over the phone about courses when she comes back in a couple days.

I would like to send her an email the day she gets back, but what should I say in the email? Also, how should I bring up the fact that my application hasn't moved forward without complaining (or blaming her)?

  • @MassimoOrtolano Person of interest. Sorry, I reworded the question and took that out.
    – aspire94
    May 6 '18 at 18:30
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    I also removed the tag POI because I don't think we really need such a new tag.
    – Massimo Ortolano
    May 6 '18 at 18:33
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    If she's set a date for you to talk, don't email, just be patient and wait. The postgraduate application process is designed to be a gentle introduction to the bureaucracy and idiosyncrasies of academia.
    – astronat
    May 6 '18 at 20:39

It's not clear why you need to send an email, if you and her already agreed to talk over the phone. Anyway, I guess you can send an email as a reminder and to set up an agenda for the phone call.

I would just say something like:


I'm looking forward to our phone call on DATE at HOUR.

Just so that we have a starting point for our conversation, I'd like to please get your advice on the courses I should take (the deadline for course selection is approaching soon).

Also, I haven't heard any final word about my application from the department since DATE. I know you just got back from your research expedition, but I was wondering whether you have any update about the status of my application. Thank you in advance.

Looking forward to talking to you soon,


  • The thing is is we haven’t officially set up a time or date to talk. She just said we should talk when she gets back.
    – aspire94
    May 7 '18 at 1:32

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