Recently I received contact info for a professor close to me, with similar interests (Professor B), from another professor I have a long-standing working relationship with (Professor A).

I spoke with her at the beginning of the month, and had what I thought to be a great call. She expressed interest in having me work with her on an upcoming grant remotely, in preparation for applying to her graduate program in the upcoming application cycle. We ended the call with the decision to have me touch base with her in a week, when she would know more about her grant.

The next week, I sent her an email to follow-up, and set up a call to talk more about the project and set up time to visit her lab (something we discussed on the call. No response for one week.

I sent another email, and received a one sentence response: "Things are hectic now, please touch base in a few days". I waited 4 days and sent another short message. It has now been a few days and I still haven't gotten a response.

What are my best next steps? Should I write this lead off, and not bother sending anymore emails if I don't hear back?

EDIT: That is to say, how long should I wait for a response before reaching out again? I don't want to be bothersome, but I also don't want too much time to elapse and this project to possibly be scrapped or forgotten.

I also have the option of going to Professor A and starting some work on the project while Professor B is otherwise occupied. But at the same time, I don't want to seem like I'm "going around" or otherwise excluding Professor B.

  • 3
    It appears that she's interested in working with you, but is very busy at the moment for whatever reason. E.g. because the Easter holiday is this weekend and she wanted to finish a big project before that. Do you really need an answer right now? Instead of "marking off this lead", just give her more time, but don't apply in just one place – nowadays that's almost suicidal...
    – user9646
    Mar 29, 2018 at 15:14
  • Thank you for your reply. I definitely don't need a response right away, but understanding the competitiveness of my chosen field, it will be extremely difficult to get into a program without having worked with a professor in said program directly. With that understanding, I do need to know the status of this project so I can make alternate arrangements if it will not work out. A better Q is: how long should I wait for a response before reaching out again? I don't want to be bothersome but I also don't want too much time to elapse and this project to possibly be forgotten.
    – jdoejdoe
    Mar 29, 2018 at 16:25
  • 4
    "Ignoring" your email is a very different thing than "too busy to respond". Her reply clearly signaled the latter. I think the title is misleading. Mar 29, 2018 at 19:20

1 Answer 1


It's normal for professors to be extremely busy for an extended period, and not be able to respond to anything that requires significant thought or planning. I would not say that she is "ignoring" your emails.

I would wait about a week from your last message, and then send one more message with a deadline.

Dear Professor B,

Just wanted to touch base again regarding my application and our discussion about working on Project X. I am trying to make plans for the next few months, so if we are going to move ahead on this, I would need to know by date MM/DD. I really hope it works out and look forward to hearing from you soon.

After that, do not send any further messages unless you get a substantive response from her. If you don't get a response by the deadline, move on and look for other opportunities; either she isn't interested, or she hasn't been able to make time to evaluate your request, which would itself be an indication that she wouldn't be easy to work with.

  • Thank you for your advice. I understand professors are often extremely busy and can't respond to all inquiries right away. However, I do feel like I'm being bothersome when I am having to check win weekly about a subject with little, if any, feedback. I, and many colleagues, have frequently experienced non-response as a way to decline academic inquiries in the past, so I believe my unease is justified.
    – jdoejdoe
    Mar 29, 2018 at 20:57
  • That is why I am suggesting only one last message, with a deadline. This removes ambiguity and makes it clear to her that you will interpret non-response as negative. If you'd put a deadline in your previous message, you wouldn't need to send this one. Mar 29, 2018 at 21:09
  • You made good points but it takes less than a minute to send an email saying that you're a little busy and will respond as soon as you're able. That really should be a basic courtesy in any professional setting.
    – G. Allen
    Mar 30, 2018 at 1:18
  • @G.Allen: If you have a different suggestion, please feel free to post your own answer. Mar 30, 2018 at 2:14

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