While submitting applications for tenure-track academic positions, I encounter myself making mistakes. Such mistakes are, e.g.:
submitting in the wrong format (one PDF file is asked, and I'm submitting many as usual),
taking too much time until submission deadline (the deadline is today, and, oh $h1t, including the reference letters),
sending an e-mail to a wrong institution whose e-mail address is slightly different from the one you wished to use,
sending an e-mail from a private e-mail address instead of an institutional one,
being uncertain about whether I apply for ALL positions in question at one and the same institution and then switching between applications to different institutions, which takes additional time,
Clearly, certain mistakes could be avoided by doing things extra slowly or introducing check-up phases. However, these solutions take more time and, therefore, are a no-go for me: the deadlines pass by before I'm able to submit. Instead, I'd like to arrange my application processes in a best possible way, getting them quickly right the first time. How? (Before you suggest asking for help: there is nobody from my circle who would be able to help me with that more often than once every half a year.) Please share the technological, organizational, or self-organizational steps that DID work for you to avoid the mistakes of the above kind. You may also share the steps that DID NOT work for you.
This question primarily seeks advice from people who have already gone through the tenure-track application process (with success or failure). If it is the case for you, please say so.