Questions in relation to travel for academic travel. This can include travel to conferences or visiting of academic institutions of which you may not be affiliated with.

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3
votes
1answer
125 views

Who pays for travel for a conference paper completed at previous job?

I'm currently a Postdoc at Research Institute I. I had a paper accepted at a conference. The conference will be in two months. I'm the single author. Next month I'll start working as a Postdoc at ...
5
votes
2answers
140 views

Travel Budget for Faculty Members in USA [closed]

How much budget do faculty members in US have to travel to conferences every year? I am looking for the average travel support in CS or Engineetring departments (not out of my own contracts) ...
14
votes
1answer
226 views

Is it really the responsibility of a conference organizer to provide the necessary letters to the participants for their visa processing?

I got a conference acceptance and my institute registered that. All the expenses to attend the conference were also approved. When I checked with the respective embassy for visa processing, they ...
3
votes
0answers
32 views

My side project got accepted to a conference and my advisor is not involved in the project. How can I find travel funding? [duplicate]

My side project got accepted to a conference and my advisor is not involved in the project. How can I find travel funding? My advisor has kind of discouraged me from having side projects (but doesn't ...
18
votes
7answers
2k views

How to deal with classes that I must cancel due to conference travel?

I will be teaching a course which is made up of 13 weeks of classes in the Fall of 2016. Unfortunately, I will also be travelling in the middle of the semester to a conference in the US from my home ...
37
votes
8answers
9k views

Phd interview travel paid by interviewer - Is it bad form to ask to stay for the weekend?

I have been shortlisted in the Phd application process at a research institution in a neighboring European Country. I have therefore been invited to go there for a serie of interviews, visits to ...
45
votes
5answers
8k views

Visit to a different university - is it OK to bring my girlfriend along?

I am a PhD student, and I was recently invited to visit a university which happens to be at a very attractive touristic location. It goes without saying that the purpose of the visit is purely ...
4
votes
3answers
120 views

Invitation to visit a colleague's university, who usually provides support for this?

In the past year, colleagues or collaborators have informally extended an invitation to visit their University, maybe to meet potential collaborators and give a talk. In general, is it normal for the "...
3
votes
4answers
142 views

Is it a bad idea to buy plane tickets before the conference schedule is announced?

I will be attending a conference to give a presentation in approximately two months. I would like to buy plane tickets to and from the conference location, especially because I am living outside the ...
-2
votes
1answer
87 views

Travel Grants for PhD student to Present Papers internationally (i.e. Korea) & nationally (i.e. USA)

Do you know of any available travel grants for PhD students (in any field, but if we must get specific -- archaeology/religion) to travel to conferences, both international or nationally, to present ...
28
votes
7answers
3k views

Pros and cons of booking a hotel through the conference website versus finding your own hotel

I am going to an overseas conference this year. The conference organizer provided two hotels that we can book from. But after a round of Internet search, I found generally better prices at other ...
12
votes
3answers
448 views

Do most postdoc offers include travel funding?

My mathematics department (a research-oriented department at a non-top school in the United States) has recently made a postdoctoral offer to a strong candidate, and I very much hope the candidate ...
1
vote
2answers
73 views

Is an undergrad travel grant relevant to a CV?

Last year, I presented a poster at a major conference. My lab didn't have the money to send me, so I applied for and received an undergraduate travel grant from my university's office of ...
41
votes
5answers
4k views

Profs who have done a full year sabbatical overseas with a family: How did you make it work?

I'm curious to hear from any American professor out there who has successfully done a full-year sabbatical overseas, with his or her family along for the ride. How did you make it work for you ...
11
votes
5answers
1k views

Is it common for a university to buy a plane ticket directly?

I was just accepted to a PhD program and they wanted to fly me out for an open house. They said they would reimburse travel costs up to $500. However the issue is I have less than $500 in my bank ...
3
votes
3answers
271 views

Should I alter personal holidays for a research visit?

The group of my professor and another professor from a distant Asian country have signed a cooperation agreement. As part of the cooperation, me as a rookie graduate student have to visit the other ...
6
votes
2answers
455 views

How would an undergrad fund a conference trip with a single author paper?

I am considering submitting a single author paper to a computer science conference that would be very expensive for me to attend based on travel costs alone. If accepted, is it realistic to expect ...
25
votes
4answers
3k views

Being an academic far from the action

I'm currently halfway through a PhD in computer science at a good school in the US. After I graduate, I want to stay in academia. I also want to return home to Australia to be closer to my family. ...
5
votes
1answer
740 views

Is it ethical to request the advisor to share the registration fee for submitting a conference paper?

My advisor and I have decided to present some resent research results in a well-known conference, selected based on our discussions. Now the aforementioned joint paper has been accepted and the clock'...
3
votes
1answer
161 views

Short term grant for travel/relocation costs when starting a PhD

I've been accepted into a PhD program in Bielefeld, and I'm also waiting on a response from ETH Zurich. The thing is, moving to either place from the Netherlands is expensive, and then I need to find ...
5
votes
1answer
1k views

Travel grant request letter, should I request maximum travel amount?

I was awarded travel grant from the conference. I need to write letter that includes: amount of travel reimbursement requested address for the check to be sent to I have few questions about ...
1
vote
2answers
156 views

Should I reply to Travel Grant Award Notification?

Do I reply to travel grant chair for notifying me approval of my travel grant award application for a conference? (Thanking him/her.. etc) What is my appropriate action? Or is it not really expected ...
13
votes
3answers
652 views

Is it good to buy health insurance for time period between the date of entry into US and the date on which university insurance coverage starts?

I will be soon joining a PhD program in US on an F-1 student visa. I will be entering US about 20 days before the university academic session starts. The university will be providing health insurance ...
11
votes
7answers
1k views

Unexpected Extra Travel Costs and Grants

When traveling, there are many things that can possibly happen or go wrong that would require extra money to fix. While these things may not be directly related to the research travel one is doing, ...
3
votes
1answer
123 views

Where can I apply for a third party Travel Grant?

I am a fresh graduate (LLB) and I was selected as an volunteer for a conference in UK (held in June 1st & 2nd). They don't provide travel or accomodation expenses. I'm a Sri Lankan citizen who ...
5
votes
1answer
144 views

Estimate of travel expenses for a Colloquium abroad - what does this include?

This summer I will (hopefully) be attending the Logic Colloquium 2015, as a Ph.D student in Logic. The organizers will make available Travel Awards for grad students, and I would like to apply. One of ...
25
votes
4answers
3k views

How much travel is too much travel?

I am a first-year postdoc and I am currently structuring my summer plans for travel/conferences/etc. May already includes a 2 week international trip of a one-week workshop and two seminar talks. ...
10
votes
1answer
1k views

How to book a flight for faculty interview with no knowledge of available budget?

I read that universities invite candidates and ask them to book a flight. If universities don't specify the amount available, can candidates select any airfare? Should the candidates ask or just book ...
12
votes
3answers
2k views

Let the second author to go to the conference instead of the first author who also wants to go

There was a master student who was supervised by a lecturer for his dissertation. They also decided to write and submitted a paper, whose first author was the master student, based on the dissertation....
3
votes
2answers
146 views

Propose modifications to a travel arrangement to visit graduate school

I have been accepted to a Ph.D. program in St. Louis, MO and will be visiting the school in late March. I will be reimbursed for flight tickets. The scheduled Open House runs from Thursday to Saturday,...
14
votes
5answers
2k views

What does “qualify for a more competitive rate” mean when booking flights for academic travel?

I know this question may be off-topic on academia SE, but really am not sure where to ask. I was admitted to a great PhD program recently, and was also invited to participate in their Open House in ...
5
votes
3answers
243 views

How to tailor a CV for travel grant applications

Can anyone advise on how to tailor a CV for travel grant applications? I've seen a number of computer science conferences and workshops where the application for travel grants consists of simply ...
20
votes
4answers
1k views

Traveling with textbooks

So I am finishing my MSc in Europe and it looks like I will be headed to the US for a PhD. Along the way I have collected a small set of textbooks that I find particularly useful. From my experience, ...
7
votes
4answers
1k views

How far can one expect a external examiner to travel to be on defence/viva committee?

I'll base the scenario of this question on the PhD thesis defence committee recommendations in place in my university in Ireland. Similar may apply to other countries. A PhD Defence/Viva committee in ...
2
votes
2answers
228 views

Should I apply for financial assistance to go to conferences?

Many conferences offer some form of financial assistance, covering travel, registration, accommodation, or combinations thereof. My university will only pay for one conference travel expenses over ...
10
votes
2answers
624 views

What is a reasonable reimbursement time for conference travel from a department?

In my job before grad school, I could expense items as soon as I had a receipt and I knew exactly when the money would arrive (typically the following pay cycle). In grad school, it seems to be a ...
18
votes
2answers
3k views

Should I offer to pay (some of) the travel cost from the UK to the US for an interview?

I'm applying for tenure track jobs this year, and unfortunately the silence from universities I've applied to has been almost deafening so far. While I'm sure there are several factors contributing to ...
24
votes
6answers
5k views

How to tell my supervisor that I have severe phobia of flying?

The phobia of flying is discouraging me to travel for conferences, although quite a number of them are very good opportunities for me to "market" the researches of our lab and of mine. Apparently, I ...
8
votes
1answer
211 views

To what extent does the location of a conference impact the number of submissions?

Some conferences take place in locations that are considered to be more attractive than others to most people (e.g. UIST 2014 @ Hawaii). Some can be more easily accessible than others. Etc. Is there ...
8
votes
3answers
2k views

As a postdoc, should I expect my PhD adviser to fund my conference travel to present my PhD work?

I am scheduled to present part of my PhD research at a conference in a few months. This will be my first conference after graduating from my PhD. I am now a postdoc at another university, but my ...
6
votes
1answer
417 views

Tax write-off for research-related expenses in the US?

I am wondering if any research-related expenses can be applied toward a personal tax write-off (in the U.S.). For example, assume I traveled to a conference or meeting to present my research, and all ...
23
votes
4answers
2k views

Is it legal to use tourist visa waiver for academic visits?

All countries have visa waiver for certain nationals, but it is only for touristic purpose. People use this scheme for attending scientific meetings (isn't it some kind of business trip?). Anyway, ...
21
votes
2answers
1k views

Student Travel Grant = Volunteering; is it worth it?

I have a paper accepted to a conference and my adviser is willing to fully fund the trip. However, I am also eligible to apply for a "Student Travel Grant" (being a student author). Pros of getting ...
2
votes
0answers
100 views

Conference Travel Grant [duplicate]

I am an undergraduate student from Bangladesh. Two of my posters have been accepted at Sigmod undergraduate research poster competition. Now, I am looking forward to attend Sigmod. I will be ...
7
votes
2answers
343 views

How do U.S. research institutions typically reimburse a faculty candidate's airfare costs for multi-city trips?

I am interviewing at several research institutions in the U.S. for a tenure-track faculty position all around the same time. I booked a multi-city flight to avoid having to fly back to my current ...
24
votes
7answers
3k views

What to do if I can't get a visa to attend a conference that accepted my paper?

My work got accepted into a very good category in a very good conference in my field. Due to complicated visa issues it will be very hard for me to attend that conference. If I don't attend the ...
9
votes
1answer
284 views

Travel grant for summer conference between PhD and first job?

I am a PhD student in the US (mathematics) and I expect to graduate in May. I got invited to speak in a European conference in June, which is in the awkward time between graduation and my first job (...
10
votes
1answer
180 views

Asking a past professor to teach a workshop/short course

I would like to ask some of my former professors to come to my country and teach a small workshop, with undergraduate students, for a couple of days. I am doing this because I would like to raise the ...
35
votes
6answers
4k views

What to do when no one speaks English around you?

Often when I attend conferences and meetings, there are some social activities sometimes specifically for graduate students to mix with each other and get to know other students and build possible ...
11
votes
5answers
3k views

Possible pitfalls of taking a year off to travel following a PhD instead of immediately starting with a post-doc position?

If a student, soon to complete a PhD, is not ready to enter academia is a year of travel a good option? Assuming that academic route is still interesting after the year will post-doc positions (...