The customary code of polite behavior amongst the academic world.

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3
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1answer
597 views

Is it OK to submit a paper without asking your former supervisor?

It has been nearly four months since I finished my Master's degree and I do not yet have any publications. Around this time last year, I and my two thesis advisors submitted a paper to a conference ...
1
vote
1answer
152 views

When do I become a graduate student?

I recently was accepted into a Ph.D. program to begin in the Fall---I receive my Bachelor's degree this weekend. I wanted to know when would it be considered acceptable to start calling myself a ...
5
votes
0answers
56 views

AAUP standards for timing of recruiting/resigning a faculty position: Do they really mean anything?

According to the American Association of Union Professors (AAUP), A faculty member should not resign, in order to accept other employment as of the end of the academic year, later than May 15 or ...
13
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1answer
280 views

Proper “notice period” for resigning a tenure track position?

My apologies in advance if this is a duplicate. I did search a bit about this before posting here. This is related to my previous posts so, briefly: I want to leave my current position and I have ...
0
votes
0answers
57 views

How should I email a group member from an international group in my area that I previously worked with?

I am PhD student in biomedical signal processing area. Before starting my PhD in January 2015, I was researcher in a research group in which I had the opportunity to know one of the best researchers ...
11
votes
2answers
285 views

What to do if a discussion letter/paper is rejected because it's not an original research article?

A while ago, we read a paper published in a quite credible journal (impact factor around 3), which we believed had a few very basic but significant mistakes in the methods and final results. The ...
20
votes
6answers
2k views

PhD application denial - Is it usual to ask reasons/recommendations?

I got a denial to a PhD application I sent. The mail basically stated that they had picked another candidate and wished me luck. I am doing my master in a German university and I applied to another ...
2
votes
1answer
173 views

How should I write an email asking about the status of my PhD application? [closed]

I applied for a PhD position. As part of the admission process, the professor requested two letters of recommendation, which have been sent. I was then asked to wait a week, but now two weeks have ...
6
votes
1answer
103 views

How should I thank this person who wrote a letter of rec for me (but to a different school than the one I'm attending?)

I've poked around the answers here and I think my situation is unusual enough to warrant a new question. In short, I applied to graduate programs for this fall, and I did the rounds asking my ...
2
votes
2answers
51 views

Etiquette for attribution when applying concepts in industry

I work as a software developer in industry, but I like to read various academic papers to get exposure to ideas that may benefit my work. I may not apply exactly the technique described in a single ...
-3
votes
1answer
203 views

What is proper etiquette for college students needing to leave the lecture room for any reason? [closed]

Example: Bathroom breaks, an urgent phone call, or a need to "play the trumpet" (if you know what I mean)
6
votes
4answers
3k views

Is it okay to view my recommendation letter once I've been accepted at a college?

I had a really reputable person write me a recommendation letter for colleges. He told me that he wrote the best recommendation letter in his life. He told me that the recommendation letter hints that ...
8
votes
1answer
1k views

Etiquette of introducing yourself to a professor

I am writing my master thesis at a university in Germany. I am looking into universities and institutes where I could carry out a PhD. One of the possibilities I have been looking into is a group at ...
6
votes
4answers
177 views

Is it acceptable to ask how a professor would like to be addressed through email?

I am an undergraduate student working for a professor this summer. Up to this point, I have referred to the professor as Dr. LastName. I have met his research group; his graduate and PhD students ...
1
vote
1answer
80 views

Does one usually get a notification of receipt of a PhD application?

I sent a PhD application almost 3 weeks ago on a thursday afternoon. As it happened, the next friday was a holiday. Something I noticed after sending the application. Does one get a notification of ...
2
votes
1answer
135 views

'Etiquette' of including course lecturer as author in a paper

Consider please the two following cases: I took a graduate course, and I naturally did the final project on something related to my research subject. I got a nice conclusion from it. It wasn't ...
9
votes
9answers
2k views

What kind of video conference software do academics use?

I'm a new graduate student and my adviser asked me to set up a meeting with some out-of-state colleagues (whom I haven't met yet) to start working on a collaboration that I'll be playing a major role ...
4
votes
2answers
110 views

Is it considered rude to enroll at a funded conference and then retract your enrollment?

For background, I am a mathematics graduate student. Now, it happens once in a while that I find an interesting conference/workshop which I would be happy to attend, but which I'm not sure about (for ...
23
votes
4answers
5k views

Is it acceptable for professors to listen to music using headphones in the workplace when expecting student contact?

In my institution, I see a lot of research students and staff members listen to music using headphones in the workplace. It is a matter of personal preference, and I cannot see a problem in that while ...
3
votes
3answers
321 views

What can a student do regarding conflicting meeting times for desired courses?

As it currently stands, my department offers two necessary courses at the same time every spring. One of them I must take before I am a senior, and another I must take before I graduate (I will soon ...
3
votes
2answers
142 views

Food for comprehensive or qualifying exam?

So it's pretty much an unwritten rule at least in biology departments in the USA that when a student is defending his or her thesis/dissertation that they provide some sort of food or refreshments. ...
8
votes
3answers
198 views

Prof asked to interview me, now I can't get in touch with him - what's the etiquette?

So here's my situation. I'm currently finishing up my masters (and that's a tale for another day) and have applied to a few universities for PhD. Late Feb I was emailed by a postdoc who wanted to ...
1
vote
2answers
246 views

How can I tell a professor that I don't want to join his group? (science major)

I am a incoming first year grad student this fall. I have contacted prof A during when I was applying and talked to him during the visit. He strongly encouraged me to join his group. After the visit, ...
10
votes
3answers
2k views

When is it appropriate to close your office door when meeting with a student?

Generally speaking, keeping the door open to your office while attending with a student (or students) is a safe policy given the amount of danger one can get in should any allegations be made. (I ...
4
votes
2answers
213 views

Appropriately thank a supervisor for giving you a chance when you actually failed?

In general: What is the proper manner in which to thank a supervisor for allowing you to take a really long shot? I am talking about when a professor (supervisor) who did not really know you decides ...
4
votes
3answers
2k views

Can a professor shout at a student? [closed]

Is there any possible penalty (from the educational institution) for the professor for disrespecting a student? What can and cannot do a professor in terms of respect to a student?
0
votes
1answer
136 views

When should I ask questions about a paper?

Short intro: I am a masters student, and doing my master thesis in physics. Currently I am working on a numerical physics project, and for calculating a formula I want to use an algorithm proposed in ...
7
votes
2answers
995 views

What to do about fee from publisher for withdrawing unpublished accepted manuscript?

I had sent my manuscript mistakenly to two different journals and both journals are ready to publish (not yet published) my work which is not possible. So, after knowing their impact factor I ...
2
votes
1answer
115 views

Letters of Recommendation - Duration Etiquette

I finished my undergraduate degree in mathematics about two years ago, and started a master's program last year. Now that I am about half way through the MS program, I am convinced that I want to get ...
1
vote
2answers
1k views

Using my university email address as correspondence address to apply for PhD positions in the same university

I was just about to send my first PhD application to University XXX. I am currently finishing my master's thesis at University XXX. Would it be incorrect to use my university address to apply for PhD ...
6
votes
1answer
854 views

Should I apologize to my professor for not attending a lecture?

Long story short, I was unable to attend a lecture of a course I'm interested in. I met my professor directly at her office and asked questions and extra material for her course. Moreover since I'm ...
6
votes
1answer
258 views

As a postdoc, how to deal with supervisor who keeps trying to involve my student in other projects?

I would appreciate very much an advice on the case which I will describe after a short intro about myself. Such introduction is not really necessary for the matter of question, but I hope it can ...
22
votes
2answers
3k views

How can I politely tell a professor that I'm too busy to do research with him this term?

I'm an undergraduate. I sent two emails to professors regarding potential research work. Both responded positively, which I didn't expect, and I started work with one of the profs last term. As for ...
32
votes
8answers
7k views

How do I tell my supervisor his idea is incorrect?

My supervisor gave me some guidance in order to complete my Masters thesis and to publish the result in a journal. His idea to develop the work is not correct and in this case I know my thesis better ...
6
votes
3answers
628 views

Thanking fellow PhD students in a paper

I am just about to send a paper for publication, and I would be grateful for some advice on how I should acknowledge my fellow PhD students. The paper in question is my own, in the sense that I am ...
8
votes
5answers
945 views

How to remind a professor about sending papers to read?

In a face-to-face meeting with a professor, he told me he would send me some papers to read. It's been almost a week, so I assume he's forgotten. That is understandable, since he has a lot to do. I ...
24
votes
3answers
3k views

Is it appropriate to register a girlfriend with “companion registration” for an academic conference?

Maybe my question is rather weird, but actually it turned out it is also a question of my colleagues. Usually when you register for an academic conference, there's an option that you can register a ...
10
votes
1answer
498 views

How do you acknowledge the useful comments left by the reviewers invited by a journal that rejected your paper? [duplicate]

Sometimes a paper is rejected but you obtain some useful suggestions or remarks on improving your paper, directly or indirectly. When you improve your paper per the suggestions to a certain degree ...
1
vote
1answer
172 views

After emailing a professor and getting no response from him, how long should I wait before sending a second email?

From time to time, I come across this problem: I send an email to a professor asking him about something (e.g., making an appointment to ask his opinion on something) and I do not hear back from the ...
2
votes
1answer
92 views

Is it inappropriate to share journal article reviews?

I want to put the LaTeX source files for a paper that I just published up on GitHub (technically they are already there, but private). Is it inappropriate to include the (anonymous) reviews and my ...
9
votes
3answers
5k views

What is the etiquette for thesis acknowledgements that thank God?

I saw that some theses acknowledgements thanks God, so are there any rules or suggestions about that? Is it ok to do it for believers or just don't mention your religious affiliation in a scientific ...
2
votes
2answers
184 views

Accepting a PhD offer from my tutor's/adviser's “rival”?

Last year, when planning my academic future, I contacted a research group at my university, because I was interested in doing my Master's thesis in their field. One of the professors replied a couple ...
0
votes
2answers
134 views

Are there any negative consequences associated with asking your former advisor about the status of a joint paper collaboration?

I coauthored a paper with my former advisor and he sent it to an expert for review before submitting it to a journal. A couple of weeks have passed by and I would like to know the status, but I have ...
4
votes
1answer
92 views

Is it Customary Under Certain Circumstances to Provide Personal Information on one's Academic Website?

This question is inspired by the question My class teacher was not happy with my mistake of using a wrong title, in particular by the statement But the contact information on the school's web does ...
35
votes
10answers
9k views

Does wearing a university t-shirt imply that the wearer is affiliated with the university?

My friend studies at a very prominent university and has invited me to visit her. Coming across the university shop, I was considering buying one of the t-shirts with the university logo. I am ...
31
votes
5answers
4k views

How to deal with a professor skipping his office hours?

As a preface, this is a related question but it is from a different perspective. I am an undergraduate student in physics and have a professor that routinely ignores his own office hours. He has ...
5
votes
2answers
188 views

What, if anything, obligates a student to work with an advisor who lobbied for him/her to get funding?

In my department, PhD admissions and funding are two separate processes, which means many PhD students are admitted even if there is no funding for them. To be admitted, an applicant typically needs ...
19
votes
6answers
4k views

Should one offer to take over a lecture that the lecturer is struggling to teach?

Once upon a time in a lecture I attended, the lecturer had clearly not fully understood the material and was struggling to explain it. I was a student, but very knowledgeable about the topic, and had ...
36
votes
13answers
6k views

Another instructor is pushing me out of the classroom right after my class ends

I am a graduate student in math in my final year, and for several years have been teaching at my department as a lecturer. This semester, in the same lecture hall there is another lecture that starts ...
11
votes
1answer
421 views

How to professionally interact with a famous scholar (e.g. asking for a photo from a Nobel laureate)

My specific question is: Is it improper as a researcher to ask a (more famous) scientist to take a photograph together? Longer version of question I am currently a postdoctoral researcher and ...