Regarding the customary code of polite behavior amongst the academic world.

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8
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2answers
308 views

How to start an official email to a professor

I want to send an email to a professor to inform him that I want to accept the offer of PhD admission and Research assistantship. But I do not know how to start email. Is the following good? if not, ...
25
votes
2answers
690 views

Unsolicited request for a scientific collaboration

I have a research problem in an area of Mathematics. There is mathematician whose domain of expertise is very near to the subject of my problem. I read frequently his works, he probably doesn't know ...
14
votes
2answers
421 views

Hosting a graduate student on a campus visit

A prospective graduate student is coming to visit a program and does not have a place to stay. As is sometimes the case, the program is not funding a hotel for the student and it seems likely that it ...
25
votes
4answers
3k views

How strong of an obligation does an advisor have to attend his/her Ph.D. students' graduation?

I will be graduating my first Ph.D. student this summer. My student is quite strong and has done good work, and I am quite proud of him! I do face one conundrum. He has expressed the hope that I ...
3
votes
2answers
94 views

Can i volunteer to work with my Masters thesis advisor, when i am funded by different advisor for PHD

I completed my master's dissertation with an adviser and was interested in the PhD program. Unfortunately my master's adviser didn't have funding(at least this is what i was told) and the other ...
18
votes
3answers
965 views

How to address students who do not attend, yet want to keep up with the course?

Recently, some students skipped some lessons without note (within the drop policy limits). I post basic instructions to a course Web site where any student can check, but since these students missed ...
12
votes
1answer
380 views

Gift to a supportive professor?

As you might have seen from my history I had a very bad advisor who deliberately underpaid me, stole my research work and undermined my career at multiple phases. Now I am done with my university and ...
1
vote
2answers
118 views

Issues in self-publishing old work. Recommendations for Necromancy?

Main Issue: What credit should be given (and how should it be given) to the alma mater in publicizing old work? Background: I entered and left a Ph.D. program in another millenium. During this time ...
5
votes
1answer
94 views

Claiming sole credit for an academic outreach program - not a written paper. Is there a moral right?

I conceived and co-developed (including the program itself and training protocols for participants)/piloted the program locally/managed three national pilots, and assessed the effectiveness of the ...
2
votes
1answer
184 views

Is it good to emphasize that one obtained a PhD from a prestigious university

I was wondering whether it is a good practice for someone to emphasize that he obtained his degree from a prestigious university by including the name of his university always after his title, ...
2
votes
0answers
35 views

Should paper/thesis be written in plural or singular 1st person? [duplicate]

All papers I have seen so far we formulated in plural first person, like "we have discovered..." or "based on the fact, we conclude..." and not singular, like "I have discovered..." even for works ...
16
votes
2answers
954 views

Is It a Common Practice to Contact the Reviewers?

I am about to submit my article in a peer reviewed journal which requires the contacts of three potential reviewers of my work. I can think of a few names whose works I have cited in the paper (who, I ...
31
votes
5answers
536 views

Negotiating startup package given differences in institutional norms

There is a story on Inside Higher Ed (based on this blog post) about a candidate who received a tenure-track offer from a U.S. philosophy department. She emailed the search committee with some ...
3
votes
1answer
98 views

Transitioning between two advisors who work in the same department

A PhD student has been working with Prof A. However, after a year, the student decided that he doesn't like the field and wants to change his advisor to Prof B, who works in the same department with ...
9
votes
2answers
928 views

Is it OK to hire another lab's student?

An undergrad who's worked with me for just over a year (for course credit or for pay, depending on his preference in any given semester) presented a poster on his work with me at an event hosted by my ...
9
votes
3answers
276 views

How to address the lack of seminars in my department

My CS department greatly lacks invited talks hosted by faculty members and/or seminars organised within/by the department. Except for the seminars done by graduate students as a requirement for their ...
17
votes
3answers
3k views

Advisor walked in while I was complaining about her [closed]

I work in a lab. This evening, thinking that my advisor had already left for the day, I started telling my peers in the lab that she has a bad attitude about a few things, and she was showing off a ...
2
votes
1answer
107 views

Include conference papers with/without proceedings in CV

I have papers X and Y published. Each of those produced papers Xc and Yc for different conferences. Xc was presented in a conference with proceedings while the conference of Yc didn't have ...
10
votes
3answers
195 views

Acknowledgements and reviewer selection

For some reason, I was always under the impression that people that are included in the acknowledgement section of paper are not contacted to review your paper because they would be predisposed to ...
38
votes
12answers
10k views

How to sign your email to students, so to avoid their immature behavior?

Or how would you like to be addressed? As a graduate TA, I went by my first name. But I thought that some students were becoming too friendly. They took things for granted (for example, asking for a ...
11
votes
4answers
1k views

After initial contact, how long should I address a professor as “Dr. Smith” or “Professor Smith”?

Let's assume that I've contacted professors in the United States and referred to them appropriately as "Dr. Smith" or "Professor Smith" based on their having attained a Ph.D. If they respond to me ...
7
votes
2answers
178 views

Affiliation on a paper written mostly in previous position

If research was done and paper was mostly written at institute A, but then it finally got accepted while the author moved to institute B, say, 3 years later. Should the affiliation of the author be ...
8
votes
2answers
487 views

When is it acceptable to ask a graduate program about their admissions decision?

I've recently applied for PhD programs in mathematics. I received an offer not long ago, and in light of this offer, there are only a few schools that I would consider an offer from. From past years ...
4
votes
1answer
239 views

Whom do I have to thank in the Acknowledgements section of a Bachelor thesis

I will soon finish writing my Bachlor thesis in physics and I don't know whom I "have to" put in the acknowledgements. There are two professors who will grade the thesis, one the head of the work ...
20
votes
4answers
1k views

Is it appropriate as a referee to contact an author after the editor rejected the manuscript?

This is related to this question, but it is more a special case of it. I reviewed a manuscript, which was submitted to a reputable traditional journal. The journal has a single-blind review system. I ...
2
votes
1answer
210 views

Sense of humor allowed in academic writing? [duplicate]

I'm reading a paper at the moment and very bored and then I thought if I write a paper, I would like the writing style to be not so boring or having some kind of humor. Is that allowed in academic ...
7
votes
1answer
221 views

When should you require to be addressed by your title?

I have been asked to sign a lengthly and detailed contract in order to teach a course as an adjunct at a local community college. The administrator requesting this information signed it with her title ...
7
votes
3answers
283 views

How to address an academic without a PhD

I am currently writing an e-mail to a member of Oxbridge staff. He is a "lecturer," full-time staff, who co-ordinates a well-known program, but does not hold a PhD, only an MA. I can't call him "Dr. ...
18
votes
3answers
1k views

Is it rude to request a book chapter from the academic who wrote it if you don't want to buy the entire textbook?

The title says it all. I want to read a book chapter from a prominent Oxbridge researcher, but I don't want to shell out the cash for the entire textbook in which it's published. Is it rude to contact ...
11
votes
4answers
624 views

What to do when no one speaks English around you?

Often when I attend conferences and meetings, there are some social activities sometimes specifically for graduate students to mix with each other and get to know other students and build possible ...
7
votes
2answers
294 views

Outsider Contributions: Are They Possible, and How?

The current system of producing knowledge in academia, think-tanks, research laboratories funded by large organizations, and similar has the benefits that there is usually some oversight, the people ...
6
votes
1answer
141 views

Approaching researchers about collaboration?

This question is quite premature for the current state of my studies, but I already have a few people in mind to which this question applies. In Academia, would it be considered normal to approach a ...
12
votes
2answers
362 views

Author's email address in a published paper is not working

I have stumbled upon a paper that is very related to my field of research and after reading and discussing it with my supervisor, I found some issues in the paper that I need more information about, ...
16
votes
3answers
503 views

Advisor's wife is having a baby, should we be getting him something?

My advisor's wife is having her first baby and he told us about it at our last lab meeting. We understand that this will mean he might need extra time/patience as the big day approaches, but are we ...
8
votes
1answer
122 views

How to disclose in a review of an edited book that one was offered a chapter?

Some time ago, I attended a conference. The organizers later compiled an edited book with the revised presentations of the conference. I was also offered to contribute a chapter. But after the sending ...
16
votes
2answers
777 views

Etiquette when unable to attend a conference

I'm supposed to give a presentation at an academic conference in the coming days but have fallen ill. What is the best way to send my regrets? Should I also send a doctor's note? It doesn't provide ...
7
votes
2answers
167 views

Etiquette or useful guidelines while making video lectures

I'm in the midst of creating a series of videos to teach statistics online. Do any of you have a list of common do's and don'ts that can make a big difference? Also, how does one assess how much to ...
37
votes
8answers
2k views

How to deal with premature student questions during a lecture which will be covered in a subsequent slide?

I teach a group of bright students who will interrupt the material presentation with questions that will be answered in the next slide or sentence. I appreciate that they are thinking ahead but I ...
5
votes
1answer
67 views

Etiquette for effective workshop comments

After a few years of graduate school, I've noticed that I may not be asking questions and making criticism in the workshops in the best way. By "best," I have two goals for comments. The first ...
13
votes
4answers
565 views

How should I use a laptop in class without distracting others?

In science/engineering subjects, it's not yet commonplace to use a laptop or tablet in class as most people still take notes with a pen and paper. What is some good etiquette for laptop use in ...
7
votes
1answer
341 views

Can I put the editor in the Acknowledgements?

I am currently having an exceptionally good and fair editorial process with a paper. One of the two reviewers suggested a rejection (still providing many suggestions for improving the manuscript). ...
8
votes
2answers
450 views

How should I proceed if the author of a paper doesn't reply to my query?

During my literature survey for a project, I came across papers that have very interesting results and have decent number of citations. Unfortunately, the sub-area I am exploring doesn’t have any ...
16
votes
4answers
335 views

Who do I email about a question on a paper?

I want to ask the authors of a paper if they have thoughts on an application of their work. I'm not sure who to email. The first author is a grad student, who is supervised by the last author - ...
27
votes
3answers
1k views

How to behave when dating a fellow PhD student in same department?

I am currently dating a PhD student in the same department as me (I am also a PhD student). Not the same research group, but closely related topics anyway. We're both happy with it, and I don't think ...
9
votes
2answers
466 views

How do you address unknown peers in email?

This is one bit of academic etiquette I'm not sure about. When I write to another researcher, a peer (we're both professors). I've never exchanged with before and never met him but I know of him (and ...
1
vote
1answer
69 views

What are issues to consider when making your code for an experimental paradigm, which was conceived by someone else, publicly available?

General background In the cognitive sciences, it is often necessary to program/script experimental paradigms to conduct your studies. Basically, these programs present stimuli and collect responses, ...
8
votes
1answer
329 views

Is it bad etiquette to come to office hours that aren't for your particular class?

I study mathematics at a large state university. My professors sometimes teach two courses in a given semester, usually two undergraduate or one undergraduate, one graduate course. Typically they hold ...
12
votes
2answers
314 views

What is the etiquette for CCing faculty in eMails?

I'm working in an international collaboration (Germany and Netherlands). It happens quite often that I'm asking technical questions to fellow postdocs by email, just sending the email to this single ...
3
votes
1answer
205 views

How to address a Dr. des.?

How do you address a Dr. des. (Doctor designatus), for example in e-mails? Dr. John Doe Dr. des. John Doe John Doe …?
7
votes
2answers
1k views

Why are the German professors addressed as Prof. Dr. XXX?

I notice that in Germany, basically all the professors are addressed as Prof. Dr. XXX, say Prof. Dr. Mueller. However, in other parts of the world, only Prof. would be sufficient, since a ...