Tagged Questions

The customary code of polite behavior amongst the academic world.

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3
votes
1answer
197 views

Should I send a copy of a closed-access paper requested on academia.edu?

What is an appropriate response to a request for a copy of a closed-access paper on academia.edu? For the paper in question, I only provide a link (doi) to the publisher's site on my academia.edu ...
3
votes
2answers
103 views

How should I address other people in languages with a T-V distinction?

For some context: In sociolinguistics, a T–V distinction (from the Latin pronouns tu and vos) is a contrast, within one language, between second-person pronouns that are specialized for varying ...
0
votes
1answer
90 views

How should I reply and thank a potential supervisor's email?

This is a mail I received from my potential supervisor who is willing to supervise my PhD study. I want to thank him for the email. Dear XXX, I would like to know how it goes with your ...
6
votes
2answers
680 views

How an assistant professor is called in North America?

We've had discussions on this site about the German tradition of Prof. Dr., but I'm unclear on how it maps over to the North American academy. My question, therefore, is whether a North American ...
2
votes
1answer
77 views

How do you refer to someone whose title has changed?

I am writing a personal statement for a PhD application and I’d like to refer to my previous lecturer. He was a Dr. at the time he taught me but he is now a professor at another institution. Is ...
3
votes
1answer
248 views

Is it ok to call professor in this situation?

I had a telephone conversation with a proposed PhD supervisor last Monday and he agreed that he will double-check my research proposal before I submit it. Then I emailed him the proposal. However, I ...
20
votes
3answers
3k views

Is it legal and is it appropriate to display religious items in faculty offices in the United States?

This question is specifically in the context of an American public institution and a generic faculty member, specifically not someone working in religious studies or a similar department. I have ...
15
votes
2answers
2k views

How to say “thank you” to a professor who has written a recommendation letter for me?

I recently asked two of my professors to write me recommendation letters and they promptly and kindly accepted to do that. It is now two weeks since then. I want to send “thank you” notes to them. Is ...
2
votes
1answer
89 views

Is it appropriate to ask for more than one recommendation letter from the same person [duplicate]

I will be applying for Ph.D programs in mathematics and hence I'll be needing letters of recommendation from my professors. There are two or three professors with whom I have a lot of academic ...
3
votes
2answers
1k views

Is it rude to request a read receipt when emailing the professor?

Today I suddenly found that my email server requests a read receipt every time when I send emails. Since I am recently exchanging messages with a potential Phd supervisor, I wonder if this will make ...
4
votes
1answer
902 views

Can I use someone’s answer from a StackExchange site in my publication (journal paper)? [closed]

I think the answer is no but I want to know more details about this. Suppose, I asked a very complicated question on one of the Stackexchange sites (e.g, Mathematics) which relates to my research and ...
1
vote
1answer
122 views

Write to professor or secretary?

I would like to contact a Professor to ask if he might be interested in my research project. I can find his email contact and also the contact of his secretary from his personal website. I would like ...
0
votes
1answer
87 views

Internship to Grad School

Last year I did a year long Quantum Chemistry internship at a very prestigious university. Towards the end of my internship I met another principle investigator from the same institution and got ...
1
vote
1answer
78 views

I am applying to many universities, how should I ask my professors to re-write recommendation letters?

I applied for PhD but I have not been accepted, and now I want to apply for another university and I want to request recommendation-letter from the same professors, what should I write in my ...
2
votes
4answers
140 views

Is it a good idea to express my gratitude to a co-author with a gift card?

I am an undergraduate level student planning to put out a research paper for publication. The second author is a PhD student who has helped me to do much editing (including re-writing my entire paper ...
4
votes
2answers
397 views

Is it OK to only invite one of three co-authors of a previous joint paper to do another joint paper?

I have co-authored one paper with Professor A, PhD student B and PhD student C. B left the best impression on me as the most friendly, productive and hard-working. Now, I want to do a joint paper ...
14
votes
6answers
1k views

Should you always use appropriate letter conventions when emailing a teacher?

Usually, when I send an email to a teacher/lecturer, I always start "Dear Mr. Atwood" and end with "Regards/Best wishes (etc.) Leo". If I have to send a followup email after they have replied, I omit ...
20
votes
10answers
3k views

Is it ever appropriate to correct a non-native teacher's English?

Four of my Japanese teachers are, as you would expect, Japanese, and they all speak English fluently. But now and then, there will of course be slip ups: I often see small grammatical errors in one ...
1
vote
1answer
101 views

Appropriate topics over lunch with an invited speaker

There's a speaker coming to my university to give a lecture that all students and faculty are invited to. My department is especially interested in the speaker because he will be talking about a field ...
18
votes
2answers
823 views

Should you thank helpful referees in the acknowledgements section of a paper?

I submitted a paper to a [science] journal and received some particularly constructive feedback from the referees. I am inclined to add something to the effect of We are grateful to the referees for ...
39
votes
9answers
4k views

How not to come off as boasting or arrogant, if you are one of the few active students in a class?

tl;dr: How not to come off as boasting, arrogant, attention seeking, etc. if you are one of the few students participating in class? Some background: I am currently attending a Master's level course ...
11
votes
4answers
2k views

As a student, should I offer alternative ways of understanding a point in lectures?

Often, I’ll be in lectures and the lecturer will explain the point to me, and I make a comparison with something else that helps me understand the point, and it clicks. For example, in Syntax, the ...
29
votes
12answers
6k views

Under what circumstances would a professor be offended at students taping or recording his or her lecture?

Are there any policies on taping or recording or even streaming a professor's lecture? What do professors think about students who do this? Obviously, most circumstances the professor would never ...
4
votes
1answer
272 views

Should I say congratulations to my professor? What is the best way for this?

Few days ago I found on a website that my professor's student won the "Golden Kingfisher Prize" for her presentation under his supervision in his previous university 2 years ago .. Do you think it is ...
28
votes
8answers
6k views

How to deal with students leaving the class for 10 min during the lecture?

In the freshman classes I teach (the class is like 30-35 students), some students would step out the class for 10-15 minutes and come back. The class time is 1 hour and 15 min. This is always ...
3
votes
1answer
187 views

Should you respond to a call-for-papers rejection email?

This question is related but I don't think it is a duplicate. I recently sent the abstract of my first paper to a call-for-papers for a conference. I received an email thanking me for the submission ...
15
votes
2answers
2k views

Is it crass to acknowledge a colleague that passed away in my thesis?

A PhD student in our school recently passed away unexpectedly, to the shock and grief of a large number of research students and academics, including me. I had little to do with him on a daily ...
3
votes
2answers
99 views

Is it impolite to ask a professor who was not my master's thesis advisor (but with similar research field) to help me to work on a research topic?

I have finished my master's thesis and graduated from the university in which I used to study for my masters degree. Now I have two or three months free time and I am searching for a PhD position; in ...
15
votes
3answers
3k views

When do you ask a professor if a visitor can sit in on class?

There's a prospective graduate student visiting my adviser and I was asked if the student could come with me to an undergraduate class I'm taking at another college within the university. Is it ...
10
votes
4answers
2k views

In what situations would it be appropriate to include one's photograph in a CV?

I think I have only seen one CV where a photograph of the CV owner was included. I personally wouldn't want to put my photograph in my CV, but I was wondering, in what situations would including a ...
5
votes
1answer
639 views

What is the etiquette for using empty desks in a communal grad student office?

I will soon be visiting a friend who is a graduate student. She works in a communal office with around 50 other desks (which are mostly occupied by other grad students). Is it appropriate for me to ...
0
votes
2answers
521 views

How much of humor in a formal academic writing is considered as disrespect? [duplicate]

In a formal academic writing (in the everyday sense), is it appropriate to use phrases such as "step out on" to titillate the reader? Since I am not a native English speaker, and since I have not ...
8
votes
1answer
290 views

Paper in high impact journal duplicates work done a decade prior, how should I respond?

This paper was published in a high impact journal for physics, Physical Review Letters, in 2010, and basically duplicates work done in 2000 by another author in the field, here. What is strange to me ...
7
votes
7answers
4k views

What do I do if a professor at a foreign university doesn't respond to my emails?

I want to know about appropriate actions to take when not receiving an e-mail reply from professors after 2 to 3 weeks of sending an e-mail. When writing my e-mails, I try to highlight questions and ...
2
votes
1answer
81 views

Are replies from editors automatically generated?

I never reply to editor's and conference organizers' mails, since I somehow always thought that they are automatically generated and replying just to thank would be considered as spamming, since they ...
20
votes
3answers
2k views

How can I thank a senior faculty who's written me a good reference which helped me land a desirable job?

I recently got a good job and I want to thank a very senior professor in my department, who spent time to write me a very good reference. I am thinking maybe to give him a thank you card when I go to ...
1
vote
1answer
57 views

Should I contact the journal after “with editor” for two months? [duplicate]

I submitted a paper to an Elsevier journal two months ago. I checked the status today and it was "with editor". I understand the reviewing process may take a while, but apparently it is not under ...
1
vote
2answers
83 views

How to address graduate school recommendation letter?

Since I'm applying for grad school, I'm currently in the process of acquiring recommendation letters from my professors. They usually ask me a few questions about how to guide the letter, such as what ...
3
votes
2answers
434 views

How to politely reject a professor's request for work that I was recommended for?

A very high profile Prof. A recommended me to another high profile Prof. B to do some work for him. While normally as a graduate I should be very thankful and jump on this, I simply cannot do the ...
1
vote
1answer
104 views

How to contact author whose work I built off of?

I'm working on a manuscript for a scientific paper that alters/adds onto what another study found over 20 years ago. This old study is highly cited and the graphs are reproduced in a lot of textbooks, ...
6
votes
4answers
594 views

Should I mention my co-authors while tweeting about our publications?

Assume we have a paper published in a conference or journal. Should I mention my co-authors while posting some content of the paper (or just paper's link) on Twitter or Facebook? Let's assume I am ...
3
votes
2answers
244 views

Poster - should I send the file to all my collaborators?

I'm a PhD student and I prepared a poster for a conference. Do you think I should send the poster file to all the co-authors? The list is quite long so I mailed the draft only to a few of them.
8
votes
2answers
376 views

Is there a polite way to rescind a request for recommendation letter?

I am reconsidering whether I want a professor's (call him X) letter of recommendation for a PhD program. The basic facts are these: I took Dr. X's class and did well. He encouraged me to apply to a ...
4
votes
1answer
91 views

Is it appropriate to ask a professor via e-mail for a letter of recommendation?

I have been out of school since May now, and I am considering applying for graduate school. I currently live nowhere near the university I attended. Would it be appropriate for me to ask for a ...
20
votes
2answers
2k views

Best way to politely remove someone from paper authorship who planned to contribute but did not?

(There is a similar question but not exactly.) When you write a paper, you need various views. So you invite collaborators and it often works well. But assume that out of 5 invited, for example, one ...
0
votes
2answers
257 views

Is it considered unethical/bad etiquette to contact another potential PhD supervisor while waiting for a response from my first choice?

I have contacted a potential PhD supervisor and currently he is reviewing my work, however this evaluation process seems to be taking too long. Is it ethical to give my research proposal to another ...
11
votes
2answers
388 views

How should a teacher approach a student with distractingly strong perfume?

How might a professor approach a student who comes to class and/or office hours wearing perfume or cologne that is distractingly or overwhelmingly powerful? Certainly, different people have different ...
4
votes
1answer
159 views

Sending a *digitally signed* email to prospective employer/supervisor

I have been digitally signing (and encrypting, whenever possible) my official emails for sometime. While I am not extremely paranoid (but serious, certainly) about cryptographic security, I also think ...
13
votes
6answers
2k views

Is it bad to ask the editor about the status of a submission on seeing that referees' reports were submitted a week ago?

This question is about inquiring regarding paper status. I had submitted a paper, and recently I just discovered that the manuscript tracking system shows that the editorial committee has received ...
71
votes
9answers
7k views

Walk up and talk to random people at academic conferences - is that appropriate?

As a graduate student, I am relatively new to my community. From my point of view, the best approach to get to know new people is randomly walking around and start conversations (with anyone, no ...