Regarding the customary code of polite behavior amongst the academic world.
9
votes
3answers
241 views
Is it ethical for an author to cite their own work with themselves as first author when they are not first author?
I was reading through a journal article by an author. Let's call him Author X. The author while referring to some of his own journal articles cite them as Author X et al., even though Author X is not ...
0
votes
1answer
188 views
International variations in addressing academics? [closed]
You are interacting with a researcher in your field who holds a PhD and is a professor in a university. What is the appropriate title to use?
From what I know, I guess this is highly ...
4
votes
5answers
307 views
What are polite appellations for teachers in British universities?
Teachers in primary and secondary school usually are called as Mr.[surname] or Miss/Mrs.[surname]. However, cases in universities are more complex. It seems we need to call a teacher who is a ...
13
votes
5answers
256 views
How frequently can you ask for a personal reference without being disrespectful?
When applying for post-doctoral and faculty positions you are typically asked for three (sometimes more) reference letters to support your application.
Given that it is competitive out there, it ...
8
votes
2answers
267 views
What to do when emails to a potential advisor are not replied?
I asked a potential advisor for possible research projects but I haven't received a reply.
What is the appropriate thing to do?
Reply with my previous mail quoted, and say something like I having ...
0
votes
1answer
145 views
Can we send our research paper to multiple journals at once? [duplicate]
I have heard that if someone sends his paper to two different conferences and is somehow caught, then there would be severe consequences for the researcher.I did not know that before but I heard two ...
16
votes
3answers
293 views
Is it ok to send an email informing about your new paper?
Several times in the past, after publishing a paper, I have sent email to several people which I thought might be interested in the results obtained in the paper. Usually I have emailed some of the ...
10
votes
2answers
145 views
What should be included in a departmental email policy?
I receive about 10k emails per year and send about 2-3k. In my department (the sphere I can influence) there are those who almost never respond and those who respond as soon as I have hit the send ...
40
votes
5answers
2k views
Is ignoring emails acceptable in academia?
As a grad student, I just find it tremendously frustrating when emails are ignored by faculty (both at my institution and at other places). Is this acceptable? I'd be content with a simple response ...
3
votes
0answers
82 views
How much can you share unpublished forum articles?
There are some journals, such as Behavioral and Brain Sciences, that publish a single target article per issue, followed by 20 to 30 commentaries on that article, and then a rebuttal/synthesis from ...
23
votes
8answers
1k views
Should academic papers necessarily carry a sober tone?
I was reading this paper titled "Optimal Symmetric Rendezvous Search on Three Locations." While talking about the history of search problems, the author mentions the following anecdote in passing.
...
23
votes
5answers
965 views
Is it more difficult for teetotalers to develop academic contacts?
I see a number of answers in this site where building contacts over a glass of beer is encouraged. Moreover the cream of academia belongs to the Western world, where beer culture is common. ...
13
votes
3answers
150 views
Request for high res figures: what should I be mindful of?
A researcher in my field has written to ask me high resolution files for 5 figures from 3 different papers of mine. He states:
Currently I am revising one review article where I have used several ...
23
votes
6answers
2k views
What should a proper email signature look like for graduate students?
So far, what I have is
First and Last Name
Title
Group/Lab Name
School Name
Address and Phone
I'm especially confused about the "title". I'm not sure if it should say "Graduate Student", ...
17
votes
2answers
260 views
Should I accept review requests from dubious journals?
I'm a graduate student with, so far, one published article in a peer-reviewed journal. Since the article came out, I've been receiving increasing amounts of "academic e-mail spam" from people wanting ...
23
votes
3answers
758 views
Author did not make the major changes asked during the review process
I recently had my first paper to review. Since it was the first one, I took great care to be as constructive as possible and to formulate correct and accurate questions / suggestions. At that time, I ...
8
votes
3answers
311 views
How to decline answering details about my thesis?
I am a graduate student studying education. Now, I am working on my thesis paper. I am about half-way done with this and I expect to finish in one year. For the research, I am visiting classrooms at ...
13
votes
4answers
323 views
What is the etiquette about the length of a visit when giving departmental seminars?
If you are invited to give a departmental seminar and the department offers to put you up for up to two nights, how long should your visit be? I find it a little rude when our speakers arrive an hour ...
8
votes
3answers
592 views
What does “Prof. Dr. ir.” mean?
I have a Belgian colleague who is “Prof. Dr. ir.”. What does it mean?
12
votes
3answers
679 views
Proper way of refering to yourself, according to graduate level
I currently have a degree as a Master in Computer Sciences, and i was always wondering on how to call myself in a more "short" manner. For example, a PhD might introduce himself as a "Doctor" to other ...
10
votes
3answers
349 views
Is it acceptable to email the authors of a paper for the slides they used while presenting it in the conference?
I've noticed that while there's no alternative to going through the actual paper in detail, it often helps if I've gone through the presentation based on the paper, which the authors had used while ...
10
votes
3answers
450 views
What is the minimum one should expect from the day-to-day supervisor?
What minimal responsibilities can a student expect from their day-to-day supervisor?
In my institute, we usually have the head of the institute as the formal supervisor, followed by another ...
4
votes
1answer
90 views
how to present a talk on work in preparation
I guess this is very common, to do a presentation to your lab. I wonder how I can cite in my slides that the presented work will be part of a future paper.
I remember to see in past presentations a ...
6
votes
5answers
383 views
should one add to the CV papers that appeared in conferences with no proceedings?
Should I put on my CV papers (or "talks") that appeared in (peer-reviewed!) conferences that have no proceedings? Should I avoid duplicates if the same paper also appears in another conference (with ...
7
votes
2answers
137 views
How to notify admissions that one quit another program?
I completed one term of a master's program before finding it was not what I expected, so I promptly quit. Now, I am sending fall application letters to other master's programs, for which I will be a ...
14
votes
3answers
242 views
Refer to arxiv version?
Am I breaking some kind of rule if I'm adding the arxiv link to the bibitem for an article that's published in a journal? I thought obviously not until I noticed that (link to arxiv) and (page number ...
11
votes
2answers
369 views
Advisor getting married, should grad students chip in for gift?
Our advisor is getting married over winter break. None of us are super close to him and the wedding is going to be a very private event that none of us are invited to.
Should all of us (his graduate ...
13
votes
1answer
232 views
Appropriate to thank examiners?
I have just completed a research degree. By the rules of my university, my dissertation was examined by two outside examiners, whose identities were kept secret from me during the examination process. ...
12
votes
2answers
286 views
How to address the person being recommended in a recommendation letter?
How should one "address" the person for whom I am writing a recommendation letter in the letter?
Scenario:
I have known John Doe for many years and am familiar with his work. We address each ...
7
votes
1answer
85 views
Is it ever alright to add a subtitle to a title shortened by publication when citing?
Let's assume that a paper was submitted under the "Extremely long and necessary title that explains you are studying pieces of Class A, Class B and Class C of this Bigger (and much more frequently ...
10
votes
2answers
149 views
Crediting sources one has found citations from
Suppose that I am doing a literature review on a topic, and I read paper A, which makes an interesting claim and references paper B as its source. Naturally, as paper B is then the primary source, I ...
34
votes
8answers
733 views
Academic discretion: Should one participate in online forums or Stack Exchange sites anonymously?
As we may ask and answer various questions on online forums or stack exchange regarding teaching, research, publishing etc; it may reveal our lack of knowledge on any basic topic. This might hurt us ...
6
votes
2answers
113 views
How should a job title be translated?
When you introduce yourself to an international audience and come from an non-US system, there always is an awkward moment of translating your job title into a form recognizable by the people you ...
23
votes
6answers
1k views
Is it appropriate to bring some kind of gift for a host professor?
I'll be doing an Internship in USA the following week, in UCLA.
I'm studying in Japan, where you should bring some kind of gift to your host professor, if nothing, for his/her kindness for accepting ...
13
votes
2answers
110 views
Reproducing figures in blog/SE posts
Sometimes when I am writing a review blog post (or an answer on SE), it is convenient to include a figure from the original paper. Some journals (say PNAS) have policies that explicitly allow ...
0
votes
1answer
161 views
Can you mention that you were a paper reviewer after it has been published? [duplicate]
Possible Duplicate:
Are the referees of a journal allowed to reveal the title of the papers they review after the review process?
Suppose you were a single-blind paper reviewer (i.e. you ...
12
votes
5answers
569 views
How should a postdoc address senior research staff and faculty members in the USA?
What is the etiquette for addressing senior research staff and faculty members in an academic setting in the USA? A postdoc is no longer a student but at the same time he or she is (in general) not at ...
9
votes
1answer
177 views
Should honorifics be included in acknowledgments?
In the “acknowledgments” section at the end of a paper, I currently have a sentence saying:
The authors thank Bob Johnson for discussions and insightful comments
However, I wonder: Bob’s full ...
39
votes
2answers
861 views
What to do if a referee plagiarises the result after rejecting a paper?
I find myself in an awkward situation. Nearly two years ago I submitted a paper to a reputable mathematics journal. After 15 months it was rejected with the rationale that there had been papers ...
6
votes
2answers
182 views
How do you cite an internal report?
In the field of numerical modeling, Researchers often times find conference papers or journal articles which cites an internal report as the core of the paper. The main authors may have access to the ...
12
votes
5answers
443 views
Is there any disadvantage to having PhD skipping M.Sc.?
In some countries like Australia, Singapore etc, A candidate may be enrolled into Masters leading to PhD program on condition that he/she will pass the candidature test after the 1st year and are ...
20
votes
7answers
464 views
Is it desirable to compliment a seminar speaker before asking a question?
Some people, when asking a question at the end of a seminar, make comments on the talk first along the lines of "great talk," "really enjoyed this talk," or similar phrases. Is this a desirable thing ...
20
votes
7answers
612 views
Is it acceptable to extend results from an arXiv paper that has not appeared in a journal?
In general, building on unpublished work of another author, which he may have told you in confidence, or you may encountered as a reviewer or by word of mouth or other informal means, is not an ...
13
votes
2answers
170 views
Acknowledging funding
I often read in research articles acknowledgments such as
The first author is (partially) supported by a grant of the National Science Foundation of Sikinia no. 1234567890.
What are the ...
6
votes
2answers
217 views
Appropriate time for contacting professors after PhD enrolment
Assume that one has begun a PhD program at a university which allows a student to choose an advisor after his/her first year in the program and the student has narrowed down to a couple of potential ...
10
votes
1answer
383 views
Etiquette for an initial meeting with a prospective advisor: What is expected of the student?
Assuming that one has begun a PhD program at a university which allows a student to choose an advisor after his/her first year in the program and the student has narrowed down on a couple of potential ...
10
votes
2answers
212 views
Etiquette for discussing authorships, expectations, etc. with potential advisors
Assuming that one has begun a PhD program at a university which allows a student to choose an advisor after his/her first year in the program and the student has narrowed down on a couple of potential ...
12
votes
3answers
286 views
Etiquette for establishing contact with multiple professors for PhD guidance
Assuming that one has begun a PhD program at a university which allows a student to choose an advisor after his/her first year in the program and the student has narrowed down to a couple of potential ...
11
votes
1answer
230 views
Publishing paper using an open-source software
Can someone publish a paper on the mathematical model of the open source software i.e. parameter analysis of the model (i.e relevant to specific area) which is the backbone of the software.
Is it ...
14
votes
1answer
180 views
Should writers give credit to reference librarians?
The reference librarians at my school are often very helpful. If I tell them my topic, they will help me find many resources which I might not have otherwise found and generally tend to save me a lot ...
