The customary code of polite behavior amongst the academic world.

learn more… | top users | synonyms (1)

0
votes
1answer
41 views

What is the proper email etiquette when contacting potential supervisors on short notice?

I am currently an MSc student in the UK and am hoping to apply for PhD at the same institution. I have found some potential supervisors but was wondering what is the correct way of wording my email ...
4
votes
0answers
44 views

Is it possible to apply for a post doc (and get a post doc) while struggling with the health issues (a life-threatening illness: cancer)

I struggle with the exact question (or at least will have to face it near in the future) that was asked here: Do I need to mention having survived a life-threatening illness when applying for a new ...
1
vote
1answer
77 views

How should I decline honours degree offer nicely? [on hold]

I am working on a research project with one professor in my spare time. Today, he just e-mailed me asking whether I wanted to do an honours degree under his supervision. I am a first-year ...
6
votes
1answer
60 views

When should I send thank you letter or email to my thesis committee members?

When is the proper time to send a thank you email to the committee members? After the defense or after getting the certificate confirmation from the registrar office? To me saying thank you after ...
22
votes
2answers
1k views

Do I need to mention having survived a life-threatening illness when applying for a new academic position?

Do I have to (or is it wise or unwise) to mention having survived a life-threatening illness (such as cancer, a (early) heart attack, etc when applying for a new (non-leading) academic position? ...
8
votes
1answer
158 views

Dealing with a friend who always leans on me

I study Mathematics and Computer Science. I have a classmate who excessively depends on me when it comes to coursework . He wants me to explain definitions, proofs, share code, check his proofs and ...
3
votes
1answer
73 views

How to send end-of-the-year wishes in academic environment?

Currently I am working in a research group where there is much emphasis on the interpersonal relations. I want to write an email and send it to my direct supervisor, with whom I have closer ...
51
votes
6answers
7k views

How to handle possibly subtly flirtatious emails from students?

I got a series of emails from a student. At first, I thought she was being over-polite. But now things are making me very uncomfortable. For instance, at every email she thanks me for giving her good ...
5
votes
3answers
156 views

Is it better to request a recommendation letter in person after class or by email?

I am planning to apply for a PhD program and would like to request a letter of recommendation from a professor. However, I am quite hesitant about which way is better for me to make the initial ...
12
votes
1answer
109 views

How should I stay in professional contact with former supervisors and/or colleagues?

I want to ask if anyone still keeps in touch with former supervisors and/or colleagues from previous universities and how to do it in a professional way. I want to keep in touch with them for not ...
6
votes
3answers
766 views

Is it ethical to express thanks and gratitude to a reviewer in the reply to the review text?

I want to know whether is it ethical to express thanks and gratitude to a reviewer in the reply to review text. I feel we should express thanks to reviewers who spent valuable time to review our ...
5
votes
2answers
529 views

A professor of mine pronounces an author's name incorrectly, what should I do?

My literature professor pronounces the name of a very famous novelist incorrectly (I've searched quite a bit and I'm sure of it). I'll have an oral examination soon, and I'm not entirely sure whether ...
2
votes
1answer
73 views

Academic tassel at convocation: left or right for dual undergraduate/post graduate students?

Apologies if the question I ask is not suited for this SE. At convocation, it is usually the culture for undergrads to wear the tassel on right and switch to left after being given the degree. For ...
0
votes
1answer
37 views

What is a good amount of time to wait to check up on a recommender after the initial request?

So, about a month ago, I sent three requests for letters of recommendation. Since then, two of them have finished their letters and one (I imagine) is quite busy and told me he probably won't be able ...
26
votes
2answers
2k views

When to answer and when not to answer a brief e-mail from a busy academic?

I frequently receive brief, usually confirmatory e-mails (such as "Can do. Best" in response to a request for a letter of recommendation) from academics with considerably less time than myself. Each ...
1
vote
0answers
45 views

Should a collaborator who recently passed away be included as an author? [duplicate]

I am finishing a publication based on my PhD thesis. The writing process took a long time, and a while ago, one of the collaborators passed away. The paper is mostly about the development of a model, ...
17
votes
9answers
2k views

How to respond to “philosophical” questions that aim to undermine a positions or derail a discussion?

A colleague of mine enjoys using philosophical questions to undermine ideas that are different to his own and to derail discussions that are not in his favour. At first I thought he was offering ...
0
votes
2answers
79 views

Is it appropriate to email some new information to my recommendation-letter writers on Thanksgiving if the deadline is a few days later?

I just found out one of my grad school electronic applications is having problem with a third party letter service company. So I have to ask the letter writers themselves to upload the recommendation ...
3
votes
2answers
287 views

Is it standard for graduate students to get gifts for their advisors?

Is it standard for graduate students to give their advisors gifts around Christmas, like chocolates or bottles of wine? What about other important people, such as their thesis committee members, or ...
12
votes
4answers
2k views

Is it appropriate to give university lecturers Christmas cards?

I'm surprised I haven't seen this before. Are there any issues or concerns with giving lecturers Christmas cards? Besides writing something stupid or inappropriate ("LOL merry xmas lots of love <3 ...
3
votes
3answers
228 views

No response from Professor, how should I write a follow email for recommendation letter?

I'm now applying to BS/MS program and I'm gathering recommendations. I'm an international student from China and I was been transferred to my current college one year ago. The week before last week ...
3
votes
1answer
402 views

Should I send a copy of a closed-access paper requested on academia.edu?

What is an appropriate response to a request for a copy of a closed-access paper on academia.edu? For the paper in question, I only provide a link (doi) to the publisher's site on my academia.edu ...
3
votes
2answers
114 views

How should I address other people in languages with a T-V distinction?

For some context: In sociolinguistics, a T–V distinction (from the Latin pronouns tu and vos) is a contrast, within one language, between second-person pronouns that are specialized for varying ...
0
votes
1answer
198 views

How should I reply and thank a potential supervisor's email? [on hold]

This is a mail I received from my potential supervisor who is willing to supervise my PhD study. I want to thank him for the email. Dear XXX, I would like to know how it goes with your ...
6
votes
2answers
701 views

How an assistant professor is called in North America?

We've had discussions on this site about the German tradition of Prof. Dr., but I'm unclear on how it maps over to the North American academy. My question, therefore, is whether a North American ...
2
votes
1answer
90 views

How do you refer to someone whose title has changed?

I am writing a personal statement for a PhD application and I’d like to refer to my previous lecturer. He was a Dr. at the time he taught me but he is now a professor at another institution. Is ...
7
votes
2answers
496 views

Is it ok to call the professor in this situation?

I had a telephone conversation with a proposed Ph.D. supervisor last Monday and he agreed that he will double-check my research proposal before I submit it. Then I emailed him the proposal. However, I ...
20
votes
3answers
3k views

Is it legal and is it appropriate to display religious items in faculty offices in the United States?

This question is specifically in the context of an American public institution and a generic faculty member, specifically not someone working in religious studies or a similar department. I have ...
15
votes
2answers
5k views

How to say “thank you” to a professor who has written a recommendation letter for me?

I recently asked two of my professors to write me recommendation letters and they promptly and kindly accepted to do that. It is now two weeks since then. I want to send “thank you” notes to them. Is ...
2
votes
1answer
122 views

Is it appropriate to ask for more than one recommendation letter from the same person [duplicate]

I will be applying for Ph.D programs in mathematics and hence I'll be needing letters of recommendation from my professors. There are two or three professors with whom I have a lot of academic ...
3
votes
2answers
1k views

Is it rude to request a read receipt when emailing the professor?

Today I suddenly found that my email server requests a read receipt every time when I send emails. Since I am recently exchanging messages with a potential Phd supervisor, I wonder if this will make ...
8
votes
1answer
1k views

Can I use someone’s answer from a StackExchange site in my publication (journal paper)?

I think the answer is no but I want to know more details about this. Suppose, I asked a very complicated question on one of the Stackexchange sites (e.g, Mathematics) which relates to my research and ...
1
vote
1answer
133 views

Write to professor or secretary?

I would like to contact a Professor to ask if he might be interested in my research project. I can find his email contact and also the contact of his secretary from his personal website. I would like ...
1
vote
1answer
128 views

Internship to Grad School

Last year I did a year long Quantum Chemistry internship at a very prestigious university. Towards the end of my internship I met another principle investigator from the same institution and got ...
1
vote
1answer
106 views

I am applying to many universities, how should I ask my professors to re-write recommendation letters?

I applied for PhD but I have not been accepted, and now I want to apply for another university and I want to request recommendation-letter from the same professors, what should I write in my ...
2
votes
4answers
156 views

Is it a good idea to express my gratitude to a co-author with a gift card?

I am an undergraduate level student planning to put out a research paper for publication. The second author is a PhD student who has helped me to do much editing (including re-writing my entire paper ...
4
votes
2answers
407 views

Is it OK to only invite one of three co-authors of a previous joint paper to do another joint paper?

I have co-authored one paper with Professor A, PhD student B and PhD student C. B left the best impression on me as the most friendly, productive and hard-working. Now, I want to do a joint paper ...
14
votes
6answers
1k views

Should you always use appropriate letter conventions when emailing a teacher?

Usually, when I send an email to a teacher/lecturer, I always start "Dear Mr. Atwood" and end with "Regards/Best wishes (etc.) Leo". If I have to send a followup email after they have replied, I omit ...
20
votes
10answers
3k views

Is it ever appropriate to correct a non-native teacher's English?

Four of my Japanese teachers are, as you would expect, Japanese, and they all speak English fluently. But now and then, there will of course be slip ups: I often see small grammatical errors in one ...
1
vote
1answer
110 views

Appropriate topics over lunch with an invited speaker

There's a speaker coming to my university to give a lecture that all students and faculty are invited to. My department is especially interested in the speaker because he will be talking about a field ...
18
votes
2answers
871 views

Should you thank helpful referees in the acknowledgements section of a paper?

I submitted a paper to a [science] journal and received some particularly constructive feedback from the referees. I am inclined to add something to the effect of We are grateful to the referees for ...
41
votes
9answers
4k views

How not to come off as boasting or arrogant, if you are one of the few active students in a class?

tl;dr: How not to come off as boasting, arrogant, attention seeking, etc. if you are one of the few students participating in class? Some background: I am currently attending a Master's level course ...
11
votes
4answers
2k views

As a student, should I offer alternative ways of understanding a point in lectures?

Often, I’ll be in lectures and the lecturer will explain the point to me, and I make a comparison with something else that helps me understand the point, and it clicks. For example, in Syntax, the ...
30
votes
12answers
6k views

Under what circumstances would a professor be offended at students taping or recording his or her lecture?

Are there any policies on taping or recording or even streaming a professor's lecture? What do professors think about students who do this? Obviously, most circumstances the professor would never ...
4
votes
1answer
302 views

Should I say congratulations to my professor? What is the best way for this?

Few days ago I found on a website that my professor's student won the "Golden Kingfisher Prize" for her presentation under his supervision in his previous university 2 years ago .. Do you think it is ...
28
votes
8answers
6k views

How to deal with students leaving the class for 10 min during the lecture?

In the freshman classes I teach (the class is like 30-35 students), some students would step out the class for 10-15 minutes and come back. The class time is 1 hour and 15 min. This is always ...
3
votes
1answer
217 views

Should you respond to a call-for-papers rejection email?

This question is related but I don't think it is a duplicate. I recently sent the abstract of my first paper to a call-for-papers for a conference. I received an email thanking me for the submission ...
15
votes
2answers
2k views

Is it crass to acknowledge a colleague that passed away in my thesis?

A PhD student in our school recently passed away unexpectedly, to the shock and grief of a large number of research students and academics, including me. I had little to do with him on a daily ...
3
votes
2answers
116 views

Is it impolite to ask a professor who was not my master's thesis advisor (but with similar research field) to help me to work on a research topic?

I have finished my master's thesis and graduated from the university in which I used to study for my masters degree. Now I have two or three months free time and I am searching for a PhD position; in ...
15
votes
3answers
3k views

When do you ask a professor if a visitor can sit in on class?

There's a prospective graduate student visiting my adviser and I was asked if the student could come with me to an undergraduate class I'm taking at another college within the university. Is it ...