The customary code of polite behavior amongst the academic world.

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2
votes
1answer
39 views

Etiquette on changing poster abstract from submitted abstract

I'm fairly early on in my PhD research. A few months ago I submitted an abstract to a conference, which was accepted. The conference is coming up soon, and my research has taken a slight turn away ...
9
votes
1answer
104 views

Asking to see a manuscript in preparation

Is it considered bad etiquette to ask to read a manuscript in preparation that appears in the citations of a paper? (It was cited in a paper from 2001 - I am not sure it has been published; I cannot ...
4
votes
1answer
184 views

Professor reviews proposal as a favor, should I send a reminder

I am applying for PhD, and in the application I am required to write a research proposal. I asked my thesis supervisor to write a recommendation for me, and he agreed,but he told me that I need to ...
3
votes
5answers
310 views

How to address a person in a letter?

For example, if a person holds not just "Dr." but "Priv.-Doz. Dr." or "Prof. Dr." should we include the full title after "Dear ..."? Thank you. P.S. July 20, 2014 UPDATE: as some repliers ...
3
votes
1answer
140 views

Is it necessary to wear a white shirt inside the graduation gown for Masters degree graduation ceremony?

I have my graduation ceremony coming soon. The graduation dress usually consists of the gown, the hood and the mortar board. however the hand sleeves of the gown are a bit short and hence a full shirt ...
20
votes
4answers
583 views

Mistake in a PhD thesis

I've just defended my PhD in mathematics and started a postdoc. While working on an improvement of one of the results of my thesis, I realized that there are several minor mistakes and a big bug in a ...
5
votes
2answers
254 views

When is it proper to add someone to your research paper?

I am an undergraduate working on a research project that is going to be published. My research adviser wasn't completely able to help with a certain portion of the research, so I contacted another ...
3
votes
4answers
314 views

Is it acceptable for me (an undergrad) to call professors and other research professionals by their first names? [duplicate]

I'm a second-year undergrad, and I've always been on a first-name basis with anyone in academia or in a research setting. I first worked in a laboratory in high school, and since everyone was on a ...
24
votes
5answers
2k views

Is it appropriate for a prospective PhD student to contact phd students at a target school?

I am a prospective phd student. I wish to know if it is fine to contact the phd students of my target schools? If answering this question requires more information, please feel free to state that.
14
votes
2answers
152 views

How to engage in discussion after a presentation on an unfamiliar topic?

Sometimes I am in a conference presentation or seminar which there are only a handful of audiences, and after the presentation the atmosphere simply urges the audiences to ask questions or the ...
14
votes
8answers
2k views

Is a business card necessary for a graduate student?

I know some PhD students have their own business cards, but I don't know if it is a standard practice for PhD students to have their own business cards. I think a business card can be useful for ...
16
votes
4answers
620 views

My professor gave me a bad grade and wouldn't discuss it further, I think some prejudice may be involved. How should a student proceed?

Background: I was a senior at a very prestigious, high-ranking university in the US. At the time my GPA was around a 3.9 and had never had any issues with professors (and actually socialized with a ...
16
votes
7answers
2k views

Is it generally worth the time and effort to challenge incorrect exam test items?

Background information: I have just finished refreshing my high school courses in order to enter into university for engineering. Because I have a strong desire to become an engineer I have not moved ...
19
votes
7answers
407 views

Is it ethical to accept small gifts from students?

Is it ethical to accept small gifts from students? In past years I have one or two students have given me small gifts, generally a box of chocolates. I judge the size of gifts on my internatinal beer ...
4
votes
2answers
342 views

How to write a letter to an editor for pointing out needed corrections in my submitted journal manuscript

Few days back I communicated a paper in a journal and some silly mistakes are there. While citing some other author's paper in my paper, instead of reference number it is showing a sign of question ...
7
votes
2answers
159 views

Etiquette/social norms for a grad student toward a faculty going on sabbatical

I took a class with a professor and really liked his teaching. Since then, we've had several conversations and I've gone to him for advice once. While I don't work with him and I don't know if he'd ...
31
votes
9answers
6k views

Is it acceptable to drink alcohol in front of senior staff during semi-official occasions?

I am a graduate student, and because of the department's projects, partnerships with other institutions, and conferences, I am often out of office with the senior staff (supervisor, department head, ...
6
votes
3answers
466 views

Am I allowed to use a figure drawn by co-author in another paper? [duplicate]

I published paper 1 with a co-author A, who drew a very good illustrative figure in the introduction. I want to submit paper 2 which addresses the same problem (but uses a completely different ...
27
votes
4answers
2k views

Accomplished researchers listed as editors of shady journal

I recently got an unsolicited email advertising a questionable-looking mathematics journal. Upon investigation, it looks pretty shady: page charges, manuscripts to be submitted in Microsoft Word ...
5
votes
1answer
102 views

How to announce a new web-page?

Our lab has recently developed a new webpage; we are thinking of ways to announce it's creation via social media and email: Is there an etiquette for making such announcements? Perhaps there are ...
16
votes
3answers
667 views

How to react to flawed preprints?

Suppose you were to find what you think are serious flaws in a preprint (arXiv or something similar). What should you do? Now, after the obvious first step of contacting the authors and letting them ...
18
votes
3answers
1k views

Requesting review of short proof by professor

I'm a student enrolled in an university in Italy. I'm currently taking a course on probability theory, but the way is it taught is, whilst very good, not very thorough; I mean that in class some of ...
15
votes
3answers
809 views

Should you mention previous rejections when resubmitting a paper? What is common practice?

You submit a manuscript to journal A. The paper is rejected, either with a short dismissal ("not good enough for this journal") or with a longer rebuttal from the referees. You wish to resubmit it to ...
2
votes
2answers
157 views

By what title should I greet assistant and associate professors in emails and letters?

By what title should I greet assistant and associate professors in emails and letters? I study in the UK and for post-doctorands up to senior lectures one uses "Dear Dr. X", but for professors one ...
21
votes
1answer
869 views

Is it appropriate to e-mail a researcher asking about progress on a follow-up paper?

Recently, I saw an online presentation by a researcher and professor regarding a series of recently published papers. At the end, she mentioned she was working on a follow-up paper, regarding such and ...
9
votes
1answer
827 views

Can I ask a professor (via e-mail) for a citation for a result presented in lecture notes?

A mathematical result is presented in a set of lecture notes by a professor, and I have not been able to locate any journal papers which include the result. Would it be appropriate to ask the ...
12
votes
3answers
2k views

Is it appropriate to ask an author for an English translation of a paper?

I have found an interesting paper which is very relevant to my research. After reading the abstract in English, I would like to continue to read through the methodology and its discussions. However, ...
13
votes
1answer
1k views

Is it appropriate to send a gift to a professor for an online course?

I'm immensely grateful for the online courses on theoretical physics provided by the Perimeter Institute for free. A particular professor stands out for me, as the lectures were excellent, and the ...
50
votes
5answers
5k views

Is it right and polite to ask for a free copy of a published paper?

There is a published research paper I would like to read. The website it is published in, charges what I think is quite a lot of money, considering that I won't use this for research or work. I want ...
5
votes
2answers
105 views

Responding to different requests to contribute a book chapter

I received a request to contribute a book chapter about a month ago, which I turned down. This was from a university in another country, and from someone I have personally met. Today, my own ...
7
votes
2answers
1k views

How to explain to college that religious observance precludes me from living on campus, as required?

I am planning to attend a college that requires students to live on campus, in a coed setting. As an observant Muslim, I cannot do that. The college asked me to write a letter explaining why I cannot ...
1
vote
1answer
73 views

Will an internship in biology benefit me when my major is not biology?

I'm an undergraduate majoring in Chemistry. But I'm very much interested in the field of Biology too. Will an internship in Biology benefit me, say when I apply for graduate school? I don't yet know ...
34
votes
9answers
5k views

Going back to university after suspension, how do I move past the shame?

I was suspended for 1 year from my university for copying an assignment from an online source. There were several extenuating circumstances but I won't go into them as they are irrelevant, I did cheat ...
26
votes
2answers
3k views

Etiquette on sending a thank you e-mail to respondents who gave me helpful information

Sometimes there are cases in a e-mail correspondence with academia staff (professors and bureaucrats) in which I don't know which is the best practice. I wonder if there is any best practice for the ...
19
votes
1answer
2k views

How to react to an angry email / argument as a third party

I'm finding myself in an uncomfortable position these past couple of days. Our IT/lab manager has been working on a new website to store data that is to be shared with about 11 other institutions, all ...
5
votes
2answers
234 views

Can non-reviewers influence the decision about a paper in a program committee?

In a Program Committee (PC), can PC members non assigned to a paper still have a look at it and make comments influencing the decision, assuming that the reviewing system allow them to access the ...
41
votes
13answers
5k views

Handling unsolicited proofs of famous mathematical problems

I have been receiving mails from (most probably amateurs), who claims to have proved famous mathematical problems, like the ABC Conjecture or Goldbach Conjecture. But invariably, they all contained ...
20
votes
6answers
3k views

Social etiquette for interacting with PhD peers who complain *a lot*

People in my program complain a lot and usually not in good humor. How can I handle this socially and professionally? Some of these people are my friends and some are no more than peers. In general ...
7
votes
5answers
2k views

Why do PhD students complain so much? [closed]

This question has two parts. First, a comparative question. Second, a broad question about why PhD students get so stressed and complain so much. Do PhD students complain more than people in other ...
11
votes
2answers
924 views

“Thank you” notes after giving a seminar talk

I am just finishing my PhD and I have now been on the job market and started to speak at many universities. I have realized it is a time commitment for a person to host a seminar speaker and am really ...
23
votes
6answers
3k views

Is it appropriate to show concern for a professor's well-being?

I am an student and in one of my college courses, the professor seems stressed or frazzled. He is always running late and unprepared, which seems odd because the Powerpoint slides are already done and ...
13
votes
4answers
2k views

What can I do if I am constantly invited as a reviewer, but don't have the time?

I've recently started as a PhD student, but had previous publications in forms of conference papers and various talks, so I consider myself very experienced with my particular field of research. One ...
11
votes
3answers
1k views

How to start an official email to a professor

I want to send an email to a professor to inform him that I want to accept the offer of PhD admission and Research assistantship. But I do not know how to start email. Is the following good? if not, ...
30
votes
2answers
864 views

Unsolicited request for a scientific collaboration

I have a research problem in an area of Mathematics. There is mathematician whose domain of expertise is very near to the subject of my problem. I read frequently his works, he probably doesn't know ...
15
votes
2answers
442 views

Hosting a graduate student on a campus visit

A prospective graduate student is coming to visit a program and does not have a place to stay. As is sometimes the case, the program is not funding a hotel for the student and it seems likely that it ...
26
votes
4answers
3k views

How strong of an obligation does an advisor have to attend his/her Ph.D. students' graduation?

I will be graduating my first Ph.D. student this summer. My student is quite strong and has done good work, and I am quite proud of him! I do face one conundrum. He has expressed the hope that I ...
3
votes
2answers
165 views

Can i volunteer to work with my Masters thesis advisor, when i am funded by different advisor for PHD

I completed my master's dissertation with an adviser and was interested in the PhD program. Unfortunately my master's adviser didn't have funding(at least this is what i was told) and the other ...
18
votes
3answers
1k views

How to address students who do not attend, yet want to keep up with the course?

Recently, some students skipped some lessons without note (within the drop policy limits). I post basic instructions to a course Web site where any student can check, but since these students missed ...
12
votes
1answer
476 views

Gift to a supportive professor?

As you might have seen from my history I had a very bad advisor who deliberately underpaid me, stole my research work and undermined my career at multiple phases. Now I am done with my university and ...
1
vote
2answers
129 views

Issues in self-publishing old work. Recommendations for Necromancy?

Main Issue: What credit should be given (and how should it be given) to the alma mater in publicizing old work? Background: I entered and left a Ph.D. program in another millenium. During this time ...