The customary code of polite behavior amongst the academic world.

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1
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2answers
203 views

How do I politely ask a professor to contact another professor he knows to accept me as PhD student?

I sent an email to a professor for possible acceptance as a PhD student, but sometimes it takes too long to hear back. I know another professor, that has a good knowledge (experience) with the first ...
4
votes
3answers
316 views

Professor that refuses to fail students - should I talk with him?

I am an instructor and the head of my department is a professor that refuses to fail students. I found out about this situation through multiple semesters where students would complain about this ...
3
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0answers
122 views

Joining a professor's research group that is full

I am starting my graduate studies in CS this fall. I had 1 particular professor in mind whom I wanted to work with. Before joining, I had a few emails exchanged where prof. asked to setup an ...
8
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3answers
2k views

Is it conventional to acknowledge someone who read a draft of paper but didn't suggest any improvements?

Let us say you have a paper drafted up and asked someone to comment on it. If this someone replied to you with compliments but with no suggestions on possible improvements, is it academically ...
3
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3answers
65 views

Is it appropriate for employers recruiting students to ask professors for syllabi of their classes?

Since graduating I have maintained contact with a number of professors at my university and have gone back on recruiting trips. I check in on the courses being offered from time to time and have ...
1
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1answer
23 views

Is it appropriate to include a talk one has given into an application to show familiarity with a certain topic?

For example if a possible future employer demands some knowledge about a certain topic, would it be appropriate to include a seminary talk I once have given about that topic into the application? Or ...
2
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2answers
52 views

In email applications should the text of the cover letter be stated directly in the email or be attached in a separate file?

When applying for example to a postdoc position, is it appropriate to write the text of the cover letter directly into the email, or should it be attached as a seperate file? One advantage of stating ...
43
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9answers
7k views

How should a non-native English presenter respond to a question they did not understand?

I'm not an English native speaker, and my question is, probably, only relevant for non-native speakers. Sometimes, native speakers just don't care how easily the presenter can understand the ...
4
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1answer
70 views

Giving back to my undergrad program

So, I'm starting up a small business (a software shop) and as far as I'm concerned, that puts me in the 'giving back' phase in my life. One thing that I'd like to do is help my alma mater improve its ...
9
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2answers
306 views

What is my responsibility to my lab after I graduate?

I just finished a research-based Masters program, where nearly my entire degree was funded through sponsored research from a particular lab. In the normal schedule of events I should have had time ...
2
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2answers
55 views

Where to include acknoledgement for used graphics

In the current technical report that I write, I have used graphic from an online-source where their policy requires that the author of the drawing has to be acknowledged in case that the drawing is to ...
61
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13answers
10k views

How to deal with people looking at their mobile phone during my presentation?

I was invited to give a research seminar in another department, and two professors kept looking at their mobile phones while I was talking. They were doing this at the start of my talk, and they kept ...
0
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1answer
154 views

First meeting with my PhD supervisor [closed]

In my country, the graduate school and department assign you to a supervisor based on your research and specialization. After admission, you are expected to formally meet your supervisor. I never ...
1
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1answer
59 views

What is the time and topic etiquette for a first meeting with a professor to discuss research?

I am meeting with a biology professor to discuss opportunities for an undergraduate research assistantship. I initiated the contact by introducing myself via email and sending him my CV and general ...
4
votes
3answers
319 views

Possible to leave a contract academic position shortly after signing new contract?

I am an assistant professor on a year-to-year contract in academic med (I'm a PhD biostatistician). I just signed a new contract in July. I have been 'head hunted' to join a private company, and I am ...
0
votes
1answer
115 views

Should I use Japanese title for Japanese people instead of English title?

I'm in contact with a Japanese student support staff of a Japanese university. Because he is a staff, I don't know how to address him properly: Mr. or Dr. or Prof. However, I know that in Japanese ...
5
votes
4answers
194 views

Can an outsider use university facilities for a technical discussion group?

As one with significant interest and some knowledge in the subfield of computer architecture, living reasonably close to a university, the idea of organizing and facilitating a discussion/reading ...
16
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4answers
2k views

As a presenter, should I attend all days of conference?

Recently, I have a paper accepted at an IEEE conference, and I am supposed to present my paper orally at the conference. The programs have been released, and it is a four day conference. I am ...
1
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1answer
91 views

Should I resend the emails if professor do not reply to my email? [duplicate]

So I'm sending emails to professors right now (during summer break) to get letters. However, some just didn't reply at all, some replied to my previous saying "I don't know if my major is related to ...
3
votes
1answer
50 views

How to ask for a co-supervisor? (master's program etiquette)

I'm finishing up the first year of my master's program, heading into the second starting September. I had proposed a topic to my (then potential, since confirmed) supervisor in October and we agreed ...
4
votes
2answers
533 views

How to respond, safely, to a student's 'risky' email?

A student I had emailed me to ask about working in the industry-because I have years of experience in it-after they finish school and how their past may affect how an employer will react to them. To ...
12
votes
7answers
3k views

What is the etiquette for asking a professor to waive the prerequisite for a course?

Should I mail the professor? Should I meet him in person? I am a MS student in CS who wishes to take a graduate level course in Statistics department. The course is Machine Learning and I did cover ...
2
votes
1answer
209 views

PhD examiner disappeared, what I can do?

I past my PhD viva with minor corrections in June. Both examiners were happy and promised to send lists of corrections the following week. Unfortunately, only one did that (and confirmed I corrected ...
0
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0answers
19 views

Do presentations at large conferences typically include acknowledgements at the end? [duplicate]

At large national conferences, do people usually include an acknowledgements slide at the end that thanks the people who helped the research along the way? I'm a graduate student presenting at a ...
49
votes
9answers
13k views

A professor has offered to send me a hard copy of his new book. Would it be rude to ask for a PDF file instead?

While working my way through one textbook, I spotted several errors, TeXed them up and emailed to the author of the textbook. He thanked me and asked for my physical address so he could send me a copy ...
4
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2answers
2k views

Is it inappropriate to email a senior academic with whom I have no pre-existing relationship, asking to check/inform my work?

Is it inappropriate to mail a senior academic (e.g. professor), whom I don’t know, asking – to check Lemma, Theorem ( less than 3 to 4, short/ little) how a graph can be constructed (with given ...
27
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6answers
5k views

Is it rude for me to ask professors for assignments in advance of the class starting?

I will be starting my first semester of an online graduate program in ~20 days. Because of my full-time position, I am expecting things to be quite chaotic over the next month or so and I have ...
-1
votes
1answer
192 views

In an interview, should I greet a professor I know in one of his speech?

In an interview that I'm going to attend, (top) professors from other countries will travel to my country. Because they cannot just come, judge candidates and go home, usually they will have their ...
2
votes
2answers
282 views

What is the best English equivalent for the Spanish 'Profesor Contratado Doctor'?

This is a question about academic ranks or positions. I am interested in knowing the best equivalence for the Spanish 'Profesor Contratado Doctor' in English language (UK, US, etc.). Description of ...
3
votes
2answers
116 views

Checking with co-authors on status of a not-yet-submitted paper?

In the spring, I briefly helped with a decently sized project. Shortly after it wrapped, I was asked if I wanted to be co-author on the paper being written on the project. I agreed, and subsequently ...
3
votes
1answer
157 views

How do you politely ask someone to be on your committee? [duplicate]

I'm a graduate student finishing up my first year, and I'm currently in the Master's program but am planning on switching to the PhD program at my university (which is located in the U.S.). It's time ...
8
votes
1answer
360 views

Should I mention reimbursements for financial expenditures when first contacting tentative speakers for a workshop?

I am thinking of organizing a workshop in my field and am currently in the process of looking for potential speakers. Some of these I'll be contacting for the first time ever by email. The speakers I ...
23
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7answers
6k views

Why would an author forward my inquiry about a paper to all its other authors?

I am a grad student and I am reading a certain recent breakthrough paper. There is a part of the paper which is not making sense to me at all. So I wrote to one of the authors inquiring about it. ...
30
votes
4answers
2k views

Publishing an idea that came up on a conference?

Some weeks ago I went to a conference with some of the leading minds in my field of research. One of the speakers (professor A) mentioned a problem that bothered him and that was unsolved up to that ...
25
votes
9answers
5k views

Is it offensive to ask my PhD advisor for permission to record our research/technical discussions?

I will be joining a graduate program in the US this fall. To keep track of important technical/research discussions with my advisor, I think it would be a good idea to record conversations with my ...
5
votes
1answer
106 views

When Corresponding Authors Don't Correspond [duplicate]

What are appropriate steps to take when the corresponding author of a paper one finds very interesting, and potentially very useful, but slightly puzzling (due to the enforced brevity of the ...
11
votes
4answers
1k views

How do junior faculty in the U.S. normally address senior faculty in emails?

In the United States, what is the common way junior faculty address senior faculty in the same department or different department? Hi First or Last name Hi Dr ___ Dear Dr __ Dear Doctor ___ Dear ...
25
votes
3answers
2k views

How do I tell my advisor about mental health problems?

I'm an undergraduate student (20f). I have 2 academic advisors - one in the Honors College & one in my department. I met with the Honors advisor recently to discuss study abroad and we somehow got ...
13
votes
3answers
957 views

Etiquette of wearing the wrong academic robes at graduation as a lecturer in the UK

I have graduated three times from UK universities. First was a bachelors' degree, then a Masters' degree, then a PhD. The graduation robes associated with my PhD graduation are absolutely horrible. I ...
-3
votes
1answer
148 views

Should I appear in a test, if I have not completely prepared for it? [closed]

It happened with me just yesterday. There was a class test, and I decided to not appear in the test because my preparations were not complete. 3 chapters were coming, and I could finish only 2 of ...
1
vote
1answer
163 views

Humorous or famous dictum as motto for a scientific text - is it appropriate? [duplicate]

Every once in a while I stumble upon a scientific book or article with a «motto», that is, a brief aphorism or short humorous stanza at the beginning, usually separated by its layout from the body of ...
24
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11answers
21k views

Dealing with students who sent email with empty body but the homework attached

I am responsible for the exercises for a graduate course. The students submit their solutions via email and all of them send a normal email: greeting me and telling that the solutions file is attached ...
11
votes
4answers
1k views

How to inform a student about my appreciation of his/her original solutions

In the final exam of a course, a student has solved some problems in a really ingenious way. He gets perfect score anyway. What is the appropriate way to inform him about my appreciation of his ...
2
votes
2answers
305 views

What else can I do if a journal editor ignores my report of plagiarism?

I am now drafting a complaint letter to the editor-in-chief of a technical journal, against an act of plagiarism committed by a famous researcher in my field. This researcher is apparently aware of my ...
7
votes
5answers
729 views

What should I do if I discover a typo in the title of my MS thesis after submission

After I submitted my thesis recently, I discovered that I made a very silly mistake in typing the title of my thesis; I missed one letter. Instead of implementation I typed "implemenation". The thesis ...
4
votes
1answer
125 views

Pros and cons of CV and cover letter for Ph.D. position in the same document

I am going to present my candidacy for a Ph.D. position. For this, I have prepared a version of my CV using Latex and moderncv. The moderncv template includes both the CV and the cover letter in the ...
11
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2answers
577 views

Wearing dressy clothes in the “lab”

I'm a Ph.D. candidate in a theoretical field, so there is only math and programming involved (as opposed to a wet lab). The environment is very casual, everyone just wears jeans and a t-shirt ...
9
votes
2answers
512 views

Can I instigate collaboration outside of my current research team, or is that bad etiquette?

I recently finished my PhD and moved on to a postdoc research position in a semi-related subject area at a different University. I have an idea for a narritive review in my old subject area and I have ...
10
votes
3answers
206 views

Etiquette for declining a tenure track job offer

I have a good idea of what things to say in my correspondence regarding this matter; here I'm mainly asking how to deliver the news: by phone or by letter/email. I have received conflicting advice ...
45
votes
10answers
10k views

What is the effect of a PhD student dyeing their hair blue?

I'm a male 19 year old Phd student (in a field in the exact sciences), I dyed my hair bright blue. Personally, I think it transmits a great message and is generally cool. Although, I'm not sure how ...