The customary code of polite behavior amongst the academic world.

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-6
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1answer
87 views

Should a professor be called the same way he signs his emails? [duplicate]

I was reading this question about calling a professor with her first name and saw somewhere in the question that the professor signs her emails with her first name. Is this fact a sign that the ...
16
votes
11answers
4k views

Should I call my adviser by her first name?

I have worked with my adviser for a few months as a graduate student. Everyone, including her other graduate students, seems to call her by her first name. She never expressed a preference to me, so ...
13
votes
2answers
2k views

What is the etiquette for repeatedly emailing questions to an author whose work I'm building on?

I am doing my master thesis on wireless networking. I am working on the source code, which the writer of one of the articles provided to me. Initially, I sent him an email and I asked him to send me ...
11
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2answers
795 views

What should you do when your supervisor is ill?

While somewhat related to this recent question but this situation is different in that my supervisor has over the recent months had unspecified health issues. It has not overly effected our ...
35
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5answers
6k views

My student told me his mother has cancer, what do I do?

Today I saw that one of my students in the class was looking very sad. He sat down at the end of class and he looked like he was in a bad mood. After all the students left the classroom I called him ...
3
votes
1answer
72 views

What is the proper etiquette for requesting speakers from industry for an academic seminar?

I am in a program that has a seminar class where the students are strongly encouraged to get people to come and present. I was wondering if anyone else ever had to find speakers and if so had a sample ...
10
votes
1answer
353 views

How to confront advisor about the expectation that I will support another student's project for extended period of time?

I work in a collaborative scientific research group at a public university in the US. Specifically, my lab has two graduate students: myself and another who is expected to graduate shortly. I'm told ...
7
votes
1answer
259 views

What is the correct procedure to report typos or errors in journal articles?

I have found an error in a journal article which I believe to be a typo. It is minor but it does affect the technical aspects of the paper so it should ideally be corrected. What is the correct ...
8
votes
4answers
1k views

Is it OK to ask my host for an externally organized stay which hotel is being booked?

I will be spending 2 weeks in China later this year, to visit a university and talk to the various research groups. The host university will be paying all my expenses. My contact person at the host ...
3
votes
1answer
69 views

Filling in gaps in lecturer's instruction

I am studying a Honours level Reading Unit. A Reading Unit is quiet unlike the traditional be lectured to type units. It is based on the principle that everyone in the unit has mastered how to do ...
8
votes
2answers
208 views

Asking for a site visit as a master's applicant

I'm currently an undergraduate, and I will finish my bachelors this coming spring. I've been looking at graduate programs, including one physical chemistry masters program in the Amsterdam. I found ...
18
votes
1answer
871 views

How to respond to my name being included in acknowledgements of incorrect/misleading paper whose authors ignored my recommendations?

My colleagues (grad student + their advisor) from my department approached me, a fourth year PhD student in STEM, for comments on a manuscript written on a topic related to my research. In two ...
12
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6answers
4k views

What's a novel way to say “all errors are my own”?

Typical disclaimer is now just common fodder for all papers and books. Any advice on a more original take to this generic statement would be appreciated!
6
votes
2answers
3k views

Ask how to pronounce advisor's last name?

I am an undergraduate working with an advisor, but I do not know how to pronounce his/her last name. I have talked with several different people who work in the department, and have heard the name ...
6
votes
2answers
217 views

Cambridge Dress Code

I've got an admission to Cambridge University and have been asked to attend an afternoon tea event at my future college, it is a matriculation event. In contrast to all other invitations there has ...
7
votes
6answers
1k views

Is it appropriate to call a professor for a recommendation on the weekend?

I emailed my professor about two weeks ago. He didn't respond to my first email. I sent a follow up. He said that he was happy to write one for me on the following weekend. I waited, the weekend ...
2
votes
1answer
48 views

Etiquette on changing poster abstract from submitted abstract

I'm fairly early on in my PhD research. A few months ago I submitted an abstract to a conference, which was accepted. The conference is coming up soon, and my research has taken a slight turn away ...
10
votes
1answer
111 views

Asking to see a manuscript in preparation

Is it considered bad etiquette to ask to read a manuscript in preparation that appears in the citations of a paper? (It was cited in a paper from 2001 - I am not sure it has been published; I cannot ...
4
votes
1answer
239 views

Professor reviews proposal as a favor, should I send a reminder

I am applying for PhD, and in the application I am required to write a research proposal. I asked my thesis supervisor to write a recommendation for me, and he agreed,but he told me that I need to ...
3
votes
5answers
330 views

How to address a person in a letter?

For example, if a person holds not just "Dr." but "Priv.-Doz. Dr." or "Prof. Dr." should we include the full title after "Dear ..."? Thank you. P.S. July 20, 2014 UPDATE: as some repliers ...
3
votes
1answer
158 views

Is it necessary to wear a white shirt inside the graduation gown for Masters degree graduation ceremony?

I have my graduation ceremony coming soon. The graduation dress usually consists of the gown, the hood and the mortar board. however the hand sleeves of the gown are a bit short and hence a full shirt ...
21
votes
5answers
849 views

What to do when you discover a mistake in the archived copy of your PhD thesis?

I've just defended my PhD in mathematics and started a postdoc. While working on an improvement of one of the results of my thesis, I realized that there are several minor mistakes and a big bug in a ...
6
votes
2answers
265 views

When is it proper to add someone to your research paper?

I am an undergraduate working on a research project that is going to be published. My research adviser wasn't completely able to help with a certain portion of the research, so I contacted another ...
3
votes
4answers
545 views

Is it acceptable for me (an undergrad) to call professors and other research professionals by their first names? [duplicate]

I'm a second-year undergrad, and I've always been on a first-name basis with anyone in academia or in a research setting. I first worked in a laboratory in high school, and since everyone was on a ...
24
votes
5answers
2k views

Is it appropriate for a prospective PhD student to contact phd students at a target school?

I am a prospective phd student. I wish to know if it is fine to contact the phd students of my target schools? If answering this question requires more information, please feel free to state that.
14
votes
2answers
173 views

How to engage in discussion after a presentation on an unfamiliar topic?

Sometimes I am in a conference presentation or seminar which there are only a handful of audiences, and after the presentation the atmosphere simply urges the audiences to ask questions or the ...
14
votes
8answers
2k views

Is a business card necessary for a graduate student?

I know some PhD students have their own business cards, but I don't know if it is a standard practice for PhD students to have their own business cards. I think a business card can be useful for ...
18
votes
4answers
761 views

My professor gave me a bad grade and wouldn't discuss it further, I think some prejudice may be involved. How should a student proceed?

Background: I was a senior at a very prestigious, high-ranking university in the US. At the time my GPA was around a 3.9 and had never had any issues with professors (and actually socialized with a ...
16
votes
7answers
2k views

Is it generally worth the time and effort to challenge incorrect exam test items?

Background information: I have just finished refreshing my high school courses in order to enter into university for engineering. Because I have a strong desire to become an engineer I have not moved ...
19
votes
7answers
494 views

Is it ethical to accept small gifts from students?

Is it ethical to accept small gifts from students? In past years I have one or two students have given me small gifts, generally a box of chocolates. I judge the size of gifts on my internatinal beer ...
4
votes
2answers
399 views

How to write a letter to an editor for pointing out needed corrections in my submitted journal manuscript

Few days back I communicated a paper in a journal and some silly mistakes are there. While citing some other author's paper in my paper, instead of reference number it is showing a sign of question ...
8
votes
2answers
170 views

Etiquette/social norms for a grad student toward a faculty going on sabbatical

I took a class with a professor and really liked his teaching. Since then, we've had several conversations and I've gone to him for advice once. While I don't work with him and I don't know if he'd ...
31
votes
9answers
6k views

Is it acceptable to drink alcohol in front of senior staff during semi-official occasions?

I am a graduate student, and because of the department's projects, partnerships with other institutions, and conferences, I am often out of office with the senior staff (supervisor, department head, ...
6
votes
3answers
479 views

Am I allowed to use a figure drawn by co-author in another paper? [duplicate]

I published paper 1 with a co-author A, who drew a very good illustrative figure in the introduction. I want to submit paper 2 which addresses the same problem (but uses a completely different ...
35
votes
3answers
2k views

Accomplished researchers listed as editors of shady journal

I recently got an unsolicited email advertising a questionable-looking mathematics journal. Upon investigation, it looks pretty shady: page charges, manuscripts to be submitted in Microsoft Word ...
5
votes
1answer
107 views

How to announce a new web-page?

Our lab has recently developed a new webpage; we are thinking of ways to announce it's creation via social media and email: Is there an etiquette for making such announcements? Perhaps there are ...
17
votes
3answers
674 views

How to react to flawed preprints?

Suppose you were to find what you think are serious flaws in a preprint (arXiv or something similar). What should you do? Now, after the obvious first step of contacting the authors and letting them ...
18
votes
3answers
1k views

Requesting review of short proof by professor

I'm a student enrolled in an university in Italy. I'm currently taking a course on probability theory, but the way is it taught is, whilst very good, not very thorough; I mean that in class some of ...
15
votes
3answers
833 views

Should you mention previous rejections when resubmitting a paper? What is common practice?

You submit a manuscript to journal A. The paper is rejected, either with a short dismissal ("not good enough for this journal") or with a longer rebuttal from the referees. You wish to resubmit it to ...
2
votes
2answers
172 views

By what title should I greet assistant and associate professors in emails and letters?

By what title should I greet assistant and associate professors in emails and letters? I study in the UK and for post-doctorands up to senior lectures one uses "Dear Dr. X", but for professors one ...
21
votes
1answer
885 views

Is it appropriate to e-mail a researcher asking about progress on a follow-up paper?

Recently, I saw an online presentation by a researcher and professor regarding a series of recently published papers. At the end, she mentioned she was working on a follow-up paper, regarding such and ...
9
votes
1answer
841 views

Can I ask a professor (via e-mail) for a citation for a result presented in lecture notes?

A mathematical result is presented in a set of lecture notes by a professor, and I have not been able to locate any journal papers which include the result. Would it be appropriate to ask the ...
13
votes
3answers
2k views

Is it appropriate to ask an author for an English translation of a paper?

I have found an interesting paper which is very relevant to my research. After reading the abstract in English, I would like to continue to read through the methodology and its discussions. However, ...
13
votes
1answer
1k views

Is it appropriate to send a gift to a professor for an online course?

I'm immensely grateful for the online courses on theoretical physics provided by the Perimeter Institute for free. A particular professor stands out for me, as the lectures were excellent, and the ...
53
votes
5answers
5k views

Is it right and polite to ask for a free copy of a published paper?

There is a published research paper I would like to read. The website it is published in, charges what I think is quite a lot of money, considering that I won't use this for research or work. I want ...
5
votes
2answers
108 views

Responding to different requests to contribute a book chapter

I received a request to contribute a book chapter about a month ago, which I turned down. This was from a university in another country, and from someone I have personally met. Today, my own ...
9
votes
3answers
955 views

Is it reasonable to ask for access to an advisor/supervisor during summer time?

At the end of a recent lengthy meeting with my supervisor, in preparation for my end of year GRC (Graduate Research Committee) meeting, I asked about if I would be able to contact them during the ...
7
votes
2answers
1k views

How to explain to college that religious observance precludes me from living on campus, as required?

I am planning to attend a college that requires students to live on campus, in a coed setting. As an observant Muslim, I cannot do that. The college asked me to write a letter explaining why I cannot ...
1
vote
1answer
89 views

Will an internship in biology benefit me when my major is not biology?

I'm an undergraduate majoring in Chemistry. But I'm very much interested in the field of Biology too. Will an internship in Biology benefit me, say when I apply for graduate school? I don't yet know ...
34
votes
9answers
5k views

Going back to university after suspension, how do I move past the shame?

I was suspended for 1 year from my university for copying an assignment from an online source. There were several extenuating circumstances but I won't go into them as they are irrelevant, I did cheat ...