The customary code of polite behavior amongst the academic world.

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2
votes
2answers
263 views

What is the best English equivalent for the Spanish 'Profesor Contratado Doctor'?

This is a question about academic ranks or positions. I am interested in knowing the best equivalence for the Spanish 'Profesor Contratado Doctor' in English language (UK, US, etc.). Description of ...
3
votes
2answers
115 views

Checking with co-authors on status of a not-yet-submitted paper?

In the spring, I briefly helped with a decently sized project. Shortly after it wrapped, I was asked if I wanted to be co-author on the paper being written on the project. I agreed, and subsequently ...
3
votes
1answer
116 views

How do you politely ask someone to be on your committee? [duplicate]

I'm a graduate student finishing up my first year, and I'm currently in the Master's program but am planning on switching to the PhD program at my university (which is located in the U.S.). It's time ...
8
votes
1answer
349 views

Should I mention reimbursements for financial expenditures when first contacting tentative speakers for a workshop?

I am thinking of organizing a workshop in my field and am currently in the process of looking for potential speakers. Some of these I'll be contacting for the first time ever by email. The speakers I ...
23
votes
7answers
6k views

Why would an author forward my inquiry about a paper to all its other authors?

I am a grad student and I am reading a certain recent breakthrough paper. There is a part of the paper which is not making sense to me at all. So I wrote to one of the authors inquiring about it. ...
29
votes
4answers
2k views

Publishing an idea that came up on a conference?

Some weeks ago I went to a conference with some of the leading minds in my field of research. One of the speakers (professor A) mentioned a problem that bothered him and that was unsolved up to that ...
24
votes
9answers
5k views

Is it offensive to ask my PhD advisor for permission to record our research/technical discussions?

I will be joining a graduate program in the US this fall. To keep track of important technical/research discussions with my advisor, I think it would be a good idea to record conversations with my ...
5
votes
1answer
104 views

When Corresponding Authors Don't Correspond [duplicate]

What are appropriate steps to take when the corresponding author of a paper one finds very interesting, and potentially very useful, but slightly puzzling (due to the enforced brevity of the ...
11
votes
4answers
1k views

How do junior faculty in the U.S. normally address senior faculty in emails?

In the United States, what is the common way junior faculty address senior faculty in the same department or different department? Hi First or Last name Hi Dr ___ Dear Dr __ Dear Doctor ___ Dear ...
25
votes
3answers
2k views

How do I tell my advisor about mental health problems?

I'm an undergraduate student (20f). I have 2 academic advisors - one in the Honors College & one in my department. I met with the Honors advisor recently to discuss study abroad and we somehow got ...
13
votes
3answers
913 views

Etiquette of wearing the wrong academic robes at graduation as a lecturer in the UK

I have graduated three times from UK universities. First was a bachelors' degree, then a Masters' degree, then a PhD. The graduation robes associated with my PhD graduation are absolutely horrible. I ...
-3
votes
1answer
141 views

Should I appear in a test, if I have not completely prepared for it? [closed]

It happened with me just yesterday. There was a class test, and I decided to not appear in the test because my preparations were not complete. 3 chapters were coming, and I could finish only 2 of ...
1
vote
1answer
144 views

Humorous or famous dictum as motto for a scientific text - is it appropriate? [duplicate]

Every once in a while I stumble upon a scientific book or article with a «motto», that is, a brief aphorism or short humorous stanza at the beginning, usually separated by its layout from the body of ...
24
votes
11answers
21k views

Dealing with students who sent email with empty body but the homework attached

I am responsible for the exercises for a graduate course. The students submit their solutions via email and all of them send a normal email: greeting me and telling that the solutions file is attached ...
11
votes
4answers
1k views

How to inform a student about my appreciation of his/her original solutions

In the final exam of a course, a student has solved some problems in a really ingenious way. He gets perfect score anyway. What is the appropriate way to inform him about my appreciation of his ...
2
votes
2answers
281 views

What else can I do if a journal editor ignores my report of plagiarism?

I am now drafting a complaint letter to the editor-in-chief of a technical journal, against an act of plagiarism committed by a famous researcher in my field. This researcher is apparently aware of my ...
7
votes
5answers
692 views

What should I do if I discover a typo in the title of my MS thesis after submission

After I submitted my thesis recently, I discovered that I made a very silly mistake in typing the title of my thesis; I missed one letter. Instead of implementation I typed "implemenation". The thesis ...
4
votes
1answer
112 views

Pros and cons of CV and cover letter for Ph.D. position in the same document

I am going to present my candidacy for a Ph.D. position. For this, I have prepared a version of my CV using Latex and moderncv. The moderncv template includes both the CV and the cover letter in the ...
10
votes
2answers
518 views

Wearing dressy clothes in the “lab”

I'm a Ph.D. candidate in a theoretical field, so there is only math and programming involved (as opposed to a wet lab). The environment is very casual, everyone just wears jeans and a t-shirt ...
9
votes
2answers
507 views

Can I instigate collaboration outside of my current research team, or is that bad etiquette?

I recently finished my PhD and moved on to a postdoc research position in a semi-related subject area at a different University. I have an idea for a narritive review in my old subject area and I have ...
10
votes
3answers
194 views

Etiquette for declining a tenure track job offer

I have a good idea of what things to say in my correspondence regarding this matter; here I'm mainly asking how to deliver the news: by phone or by letter/email. I have received conflicting advice ...
44
votes
10answers
10k views

What is the effect of a PhD student dyeing their hair blue?

I'm a male 19 year old Phd student (in a field in the exact sciences), I dyed my hair bright blue. Personally, I think it transmits a great message and is generally cool. Although, I'm not sure how ...
10
votes
2answers
156 views

Attending job talks when you are leaving the department

I am leaving my current department in the next few weeks. We are currently in the mist of our hiring season and have 12 job talks and campus visits schedule before I leave. None of the positions we ...
3
votes
1answer
656 views

Is it OK to submit a paper without asking your former supervisor?

It has been nearly four months since I finished my Master's degree and I do not yet have any publications. Around this time last year, I and my two thesis advisors submitted a paper to a conference ...
1
vote
1answer
164 views

When do I become a graduate student?

I recently was accepted into a Ph.D. program to begin in the Fall---I receive my Bachelor's degree this weekend. I wanted to know when would it be considered acceptable to start calling myself a ...
7
votes
2answers
104 views

AAUP standards for timing of recruiting/resigning a faculty position: Do they really mean anything?

According to the American Association of Union Professors (AAUP), A faculty member should not resign, in order to accept other employment as of the end of the academic year, later than May 15 or ...
13
votes
1answer
431 views

Proper “notice period” for resigning a tenure track position?

My apologies in advance if this is a duplicate. I did search a bit about this before posting here. This is related to my previous posts so, briefly: I want to leave my current position and I have ...
1
vote
1answer
86 views

How should I email a group member from an international group in my area that I previously worked with?

I am PhD student in biomedical signal processing area. Before starting my PhD in January 2015, I was researcher in a research group in which I had the opportunity to know one of the best researchers ...
11
votes
2answers
318 views

What to do if a discussion letter/paper is rejected because it's not an original research article?

A while ago, we read a paper published in a quite credible journal (impact factor around 3), which we believed had a few very basic but significant mistakes in the methods and final results. The ...
20
votes
6answers
2k views

PhD application denial - Is it usual to ask reasons/recommendations?

I got a denial to a PhD application I sent. The mail basically stated that they had picked another candidate and wished me luck. I am doing my master in a German university and I applied to another ...
2
votes
1answer
329 views

How should I write an email asking about the status of my PhD application? [closed]

I applied for a PhD position. As part of the admission process, the professor requested two letters of recommendation, which have been sent. I was then asked to wait a week, but now two weeks have ...
6
votes
1answer
137 views

How should I thank this person who wrote a letter of rec for me (but to a different school than the one I'm attending?)

I've poked around the answers here and I think my situation is unusual enough to warrant a new question. In short, I applied to graduate programs for this fall, and I did the rounds asking my ...
2
votes
2answers
58 views

Etiquette for attribution when applying concepts in industry

I work as a software developer in industry, but I like to read various academic papers to get exposure to ideas that may benefit my work. I may not apply exactly the technique described in a single ...
-3
votes
1answer
221 views

What is proper etiquette for college students needing to leave the lecture room for any reason? [closed]

Example: Bathroom breaks, an urgent phone call, or a need to "play the trumpet" (if you know what I mean)
6
votes
4answers
3k views

Is it okay to view my recommendation letter once I've been accepted at a college?

I had a really reputable person write me a recommendation letter for colleges. He told me that he wrote the best recommendation letter in his life. He told me that the recommendation letter hints that ...
8
votes
1answer
2k views

Etiquette of introducing yourself to a professor

I am writing my master thesis at a university in Germany. I am looking into universities and institutes where I could carry out a PhD. One of the possibilities I have been looking into is a group at ...
6
votes
4answers
223 views

Is it acceptable to ask how a professor would like to be addressed through email?

I am an undergraduate student working for a professor this summer. Up to this point, I have referred to the professor as Dr. LastName. I have met his research group; his graduate and PhD students ...
1
vote
1answer
85 views

Does one usually get a notification of receipt of a PhD application?

I sent a PhD application almost 3 weeks ago on a thursday afternoon. As it happened, the next friday was a holiday. Something I noticed after sending the application. Does one get a notification of ...
2
votes
1answer
163 views

'Etiquette' of including course lecturer as author in a paper

Consider please the two following cases: I took a graduate course, and I naturally did the final project on something related to my research subject. I got a nice conclusion from it. It wasn't ...
9
votes
9answers
2k views

What kind of video conference software do academics use?

I'm a new graduate student and my adviser asked me to set up a meeting with some out-of-state colleagues (whom I haven't met yet) to start working on a collaboration that I'll be playing a major role ...
4
votes
2answers
119 views

Is it considered rude to enroll at a funded conference and then retract your enrollment?

For background, I am a mathematics graduate student. Now, it happens once in a while that I find an interesting conference/workshop which I would be happy to attend, but which I'm not sure about (for ...
23
votes
4answers
5k views

Is it acceptable for professors to listen to music using headphones in the workplace when expecting student contact?

In my institution, I see a lot of research students and staff members listen to music using headphones in the workplace. It is a matter of personal preference, and I cannot see a problem in that while ...
3
votes
3answers
347 views

What can a student do regarding conflicting meeting times for desired courses?

As it currently stands, my department offers two necessary courses at the same time every spring. One of them I must take before I am a senior, and another I must take before I graduate (I will soon ...
3
votes
2answers
168 views

Food for comprehensive or qualifying exam?

So it's pretty much an unwritten rule at least in biology departments in the USA that when a student is defending his or her thesis/dissertation that they provide some sort of food or refreshments. ...
8
votes
3answers
246 views

Prof asked to interview me, now I can't get in touch with him - what's the etiquette?

So here's my situation. I'm currently finishing up my masters (and that's a tale for another day) and have applied to a few universities for PhD. Late Feb I was emailed by a postdoc who wanted to ...
1
vote
2answers
272 views

How can I tell a professor that I don't want to join his group? (science major)

I am a incoming first year grad student this fall. I have contacted prof A during when I was applying and talked to him during the visit. He strongly encouraged me to join his group. After the visit, ...
10
votes
3answers
2k views

When is it appropriate to close your office door when meeting with a student?

Generally speaking, keeping the door open to your office while attending with a student (or students) is a safe policy given the amount of danger one can get in should any allegations be made. (I ...
4
votes
2answers
268 views

Appropriately thank a supervisor for giving you a chance when you actually failed?

In general: What is the proper manner in which to thank a supervisor for allowing you to take a really long shot? I am talking about when a professor (supervisor) who did not really know you decides ...
4
votes
3answers
2k views

Can a professor shout at a student? [closed]

Is there any possible penalty (from the educational institution) for the professor for disrespecting a student? What can and cannot do a professor in terms of respect to a student?
0
votes
1answer
152 views

When should I ask questions about a paper?

Short intro: I am a masters student, and doing my master thesis in physics. Currently I am working on a numerical physics project, and for calculating a formula I want to use an algorithm proposed in ...