The customary code of polite behavior amongst the academic world.

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11
votes
2answers
717 views

Should I lead an applause after introducing colloquium speaker?

I am introducing my first speaker at my university and, since the speaker is rather famous, I wrote a 1-2 minute introduction. The crowd will be interdisciplinary and between 100-400 people. Should ...
1
vote
1answer
108 views

How common is it for recommendation letters to be sent directly from the writer to the recipient?

Something that I frequently read on academia.SE is that recommendation letters, in most circumstances, are sent directly from the person writing the letter to the person/committee reading the letter, ...
10
votes
3answers
923 views

As a full-time paid RA, should I get co-authorship on a paper that I have written?

I am working as a full-time research assistant at a university. I recently wrote a paper almost entirely independently. The contribution of the professor I work under was limited to telling me the ...
34
votes
3answers
6k views

What if a lecturer has to use the bathroom while on stage?

If a student has to use the bathroom, s/he may simply politely and quietly excuse him/herself for a few minutes. But is there any established etiquette for what an instructor is to do when nature ...
11
votes
1answer
1k views

Supervisor does not ask for opinion of graduate student about an undergraduate thesis that the graduate student assisted with

As a graduate student, I have recently supervised an undergraduate with her thesis work in co-operation with my own supervisor. I took care of the daily in-detail supervision, and my supervisor had ...
28
votes
3answers
3k views

Should I inform my professor of a very recent paper vaguely related to his research?

I'm currently an undergrad student and have found a recent paper, published in Nature a few days ago, that represents a huge breakthrough in its field (I'm active in that area, so I'm aware of it), ...
1
vote
1answer
107 views

How should I ask professor for letter of recommendation?

I'm a freshman undergrad student, and I'm applying for some programs that require letters of recommendation. I already have one professor who seems happy to write one for me, but I have another who I ...
0
votes
2answers
138 views

Is it a bad thing to send an application for a master thesis late at night?

I am looking at an advertised Masters thesis/internship that could lead to a PhD. The first contact should be made by email. Is there any chance it could be looked down upon if I send that first ...
-1
votes
0answers
12 views

How to address an academic in ongoing conversation [duplicate]

I am seeking potential supervisors, and have been messaging a few academics. In my initial message I will always be as courteous as possible, using "Dear, Professor XYZ". But, should I keep using ...
1
vote
1answer
153 views

When to use the word “Prof.” in an SOP?

When should I call a professor in my SOP as Prof. X, or just leaving their name as X? All I want is not to be disrespectful, but also not to make unnecessary repetition. I think the natural way to ...
3
votes
3answers
246 views

Should I alter personal holidays for a research visit?

The group of my professor and another professor from a distant Asian country have signed a cooperation agreement. As part of the cooperation, me as a rookie graduate student have to visit the other ...
2
votes
4answers
435 views

How big of a deal is it if I abbreviate a school name?

I am writing some thank you's for interviews I had recently. How big of a deal is it if I write UCLA instead of University of California at Los Angeles, for example? I have always spelled things out ...
-6
votes
3answers
398 views

What to do with students who kissed each other in the class?

Two student just kissed each other, in public, in front of the other students and me (as the lecturer), in class! Should I report the case to the administration?! What am I supposed to do? I'm a ...
2
votes
2answers
64 views

Is it acceptable to contact the PI for a research position, in addition to applying through the careers site?

At my institution there's an on-site cancer research center. I applied to a lab through the center's careers page for the position Research Associate 1. Basically they took my resume, cover letter, ...
3
votes
2answers
137 views

Should I remind potential mentors to look at my graduate application?

An instruction email from one of the graduate schools I applied states the following: "for the potential mentors you list on the application, after the January deadline passes, it’s a good idea to ...
21
votes
4answers
3k views

Should I “offer” something when asking for a letter of recommendation?

I'm an undergraduate and currently applying to summer research programs that ask for letters of recommendation. Last summer, I did research at a university with a professor who I'm planning on asking ...
51
votes
6answers
8k views

Is it acceptable to wear the same outfit every day?

I am a male graduate student in natural sciences at a public university. I want to simplify my life a little bit by wearing the same outfit (more or less) every day. (Obviously I would have multiple ...
31
votes
4answers
2k views

Hiring a PhD student who left another PhD position

It's the first time I'm recruiting for a PhD student. I advertised the position and have received a dozen applications and there are still 2 weeks left on the 4 week announcement. What caught my eye ...
1
vote
2answers
238 views

I misunderstood an assignment, how to write to the professor apologizing and asking for extension?

I am a final year student in India and have been selected to do my final year project abroad in a German university. The professor sent me a programming assignment to do 3 weeks ago; the assignment ...
3
votes
1answer
290 views

“Cold-calling” for a post-doc position in a group that cites you

I know that "cold-calling" for positions is considered very poor etiquette in the academic community. But is this the case if one "cold-calls" a group which is familiar with your work? By familiar I ...
3
votes
2answers
336 views

When to label paper as “accepted” on your publication list?

The title basically says it all. At which point in the refereeing process does it become acceptable to mention on my list of publications (e.g. the one on my website) that a paper has been accepted ...
4
votes
1answer
97 views

Following up on a postdoc application at an academic conference in person

I will graduate with my PhD in a few months and I have starting applying for postdoc positions at national research labs and universities. Our field is relatively small (a few hundred people) and most ...
10
votes
2answers
164 views

Withdrawing an article out for review when another journal posts a call for papers for a special issue that is right on topic?

I've recently sent out an article for review. I've been in email contact with the editor from journal #1 from the start, and was quite up-front that I wasn't sure whether or not my article would be a ...
2
votes
2answers
233 views

After contacting a potential supervisor, is it ok to ask if my application is competitive?

I contacted a professor for PhD study, and discussed the project. I would like to make a formal application: should I first ask would it be competitive?
2
votes
2answers
147 views

Can I refuse a grant position I was offered and still hope to work there in future?

After an interview, I was offered a pre-doc grant for one year. Although I'm very interested in the research, I have other reasons to prefer staying in my current position: I think it would be easier ...
3
votes
2answers
135 views

Is it appropriate to contact professors after application submission?

I have applied to PhD programs in engineering in the US. I have been early in applying to most programs (deadlines range from mid-December to mid-January). I have not contacted any professors prior to ...
4
votes
3answers
188 views

Will a professor get annoyed with frequent requests for recommendation letters?

Just last month I asked three professors to write me recommendation letters for my graduate school application. They all agreed. Then today I found an internship that also requires recommendation ...
17
votes
6answers
6k views

Is it bad to apply for a job immediately after it was posted?

I am applying for jobs on mathjobs.org, and I regularly refresh the new postings page. Sometimes I see jobs that I want to apply for right away, but I am not sure if it looks bad. I am worried about ...
9
votes
4answers
2k views

Etiquette with regard to email consolidation

Background: I am a fourth year math graduate student in the US. I currently have three active email accounts: personal (gmail), graduate university (windows live), and undergraduate university (also ...
47
votes
8answers
10k views

I solved their problem. Should I involve them?

I have dedicated time and effort to solve a theoretical problem posed by two other people. Now I think I have resolved it, and I have material for a publication. Should I involve them as co-authors? ...
3
votes
2answers
140 views

What is the etiquette on presenting work-in-progress that's mostly literature review in a conference talk in the humanities?

Is it socially acceptable to present a conference paper which is not (yet) highly original research? Being in the humanities, research requires much of literature reading rather than experimental or ...
6
votes
1answer
153 views

How to interpret division of Korean names when citing articles?

I'm preparing bibliography using Microsoft Word's bibliography creator, which look like this: I would like to insert Korean author Won-Hwa Park. Where to put his names in the "Add name" section? ...
2
votes
1answer
856 views

Is it inappropriate to give one faculty member a larger thank you gift than another?

I'm a student at a large university, and, after a recent family emergency, received a lot of help from two faculty members in my department. My department adviser, after hearing about my family ...
2
votes
1answer
260 views

Would it be rude to put my professor's name in for a reference when he hasn't responded yet?

I asked this professor for a recommendation letter last admissions season, and he said yes immediately and was very good about sending in letters. This year he's much much harder to get a hold of, ...
13
votes
1answer
276 views

When does self-citation become citation padding?

While reviewing an article recently, I noticed that a substantial fraction of the papers cited by the authors came from their own research work. While some amount of self-citation is appropriate (and ...
0
votes
2answers
135 views

Etiquette for email asking graduate administrator to contact my reference regarding a deadline extension

I've applied to the University of ....... for fall 2016 graduate admission. The deadline for my references to submit the recommendation letters is December 01. One of my references is currently ...
3
votes
1answer
151 views

Etiquette in difficult situation with colleague [closed]

A former colleague of mine who I thought that I knew quite well has recently become verbally abusive towards me because I would not leave my current job to work with him in his lab on different ...
3
votes
0answers
19 views

Finding/giving an appropriate thank you gift to university faculty [duplicate]

I'm a student at a large university, and recently had an especially hard semester due to a family emergency. I withdrew from two classes, and the only reason I didn't have to withdraw altogether was ...
12
votes
5answers
551 views

Advisor wants copy of code to give to other student

My advisor has multiple electrical engineering masters research students under him. One of them came to me asking for help, saying the advisor asked her (let's call her Jen) to write some code to test ...
-3
votes
1answer
141 views

Professor X introduces professor Y to me. Should I CC prof X when emailing prof Y? [duplicate]

I email to prof X to ask about a PhD student vacancy. He refuses because of his retirement, but kindly introducing prof Y to me. When emailing to prof Y, should I CC prof X? I do this because at the ...
53
votes
11answers
6k views

Share prize money from conference presentation award with co-authors?

I am a PhD student and I recently won a young scientist award and prize money (~500 USD) at a conference for the "best presentation". I did the majority of the work for the presentation, and I was the ...
64
votes
10answers
10k views

Is it appropriate to send an email to a professor at the end of the semester thanking them for their teaching?

I'm aware of very similar questions previously asked - all with good answers. These usually pertain to following up with a professor after a recommendation. My question is specifically about sending a ...
4
votes
2answers
231 views

How should I thank an interviewer after an interview?

I am in mathematics on the job market. How should I thank my interviewer? Does an e-mail suffice, a verbal thanks, or should I mail a handwritten note? Although I do love writing handwritten notes ...
8
votes
2answers
994 views

Professor cc to other professors when I ask about the PhD student vacancy. Should I answer as a group or to individuals?

I wrote an email to Prof. X to ask about a PhD student vacancy and talk about a topic in one of his papers. He refused to accept me because of his retirement and replied with a warming email. In that, ...
1
vote
1answer
106 views

How to politely ask for recommendation letters to professors

I am applying to a few different masters' programs this fall after having applied to a different program last year. In the end, I decided not to pursue that option due to financial reasons. I ...
1
vote
1answer
94 views

Can't attend conference but would like to get copy of papers presented

There are a couple of papers to be presented at a upcoming conference that I will not be able to attend but that I am very interested in. It is my understanding that they will not be published after ...
5
votes
3answers
288 views

Is it bad etiquette to contact a named reviewer?

A named reviewer has made some suggestions, which I'm exploring, and I'd like to ask for input on a particular point. I have exchanged emails with this person before asking for input on the same work. ...
19
votes
3answers
2k views

How can I gracefully exit my current post-doc position for a new one?

I'm a post-doctoral research fellow and I've just been offered another post-doc position at another university. I still have a year and a half left on my original contract, but it's not going as well ...
2
votes
3answers
832 views

I'm RAing for a friend who's a professor at my school. How should I address him in conversations about the research?

I returned to school a few years ago to earn the grades I needed to get into medical school; consequently, I'm the same age as some new professors. One of my acquaintances from a sports club I belong ...
3
votes
1answer
107 views

Advice for switching PhD programs back to my undergrad field

I'm a first-year PhD student who switched from field X in my undergrad to field Y at my current university. The program I'm currently in is ranked #1 in field Y. I am genuinely unhappy here and am ...