The customary code of polite behavior amongst the academic world.

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18
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8answers
2k views

How to show extreme gratitude in an email?

When contacting universities, in many cases, I find the replies to my emails extremely well detailed and helpful, therefore in such cases I find a simple "Thank you" to be just insufficient. For ...
6
votes
1answer
396 views

How to respond to PhD offer emails politely

So it is the season where PhD offers are doled out (for US universities anyway). I am lucky enough to have received a number of offers via email. These typically comprise of a polite email from a ...
9
votes
1answer
2k views

Is it a good idea to name some mathematical objects after my thesis advisor?

I am doing my Ph.D. thesis in mathematics. I am wondering if it is a good idea to name some mathematical objects after my thesis advisor. The two objects I have in my mind are: A representation, ...
6
votes
3answers
120 views

Should I let potential employers know I have a job offer?

I've interviewed for a few positions, one of which has made me an offer. I'm very pleased with the offer, but I prefer some of the other positions. I have the luxury of being able to take a lot of ...
8
votes
5answers
4k views

Is it customary for a student to reply to professor's email within 24 hours?

I got an email from professor M asking me if I will have time for a tea with her on Friday, and then I came up with this question: Even if it is an important email from your professor (e.g. select ...
1
vote
2answers
76 views

Should applicants send an email to check the status of their faculty application?

After sending a faculty application online, should the applicant send an email to check if all documents were received and whether the application is complete or not? Some suggest to send an email, ...
3
votes
2answers
168 views

Should supervisors read acknowledgments before the printed version of the thesis?

I'm finishing my M.Sc. thesis and I sent it to my supervisors so that they can read it. In the final version, I would like to insert an acknowledgements page where I thank them. Should I include it ...
11
votes
2answers
2k views

Will I be considered as a very rude person if I call my teacher to check an urgent email

I got three recommendation letters from three of my former school teachers (professors A, B, C). On 20th Jan, I got an email from the graduate school that I had applied to. In the email, they told me ...
3
votes
2answers
159 views

Should I (an undergrad) call potential industry research intern supervisor by first name?

I am corresponding via email with an industry researcher regarding an internship. He always signs off his emails with his first name, Bill. Still, I have addressed him as "Dr. X" for several emails ...
5
votes
2answers
157 views

How to organize the referee report of a paper?

One part of the work of any researcher is to referee the work of other scientists in his field. This is a time-consuming and volunteer work, that is made with the idea of service for the community. ...
32
votes
6answers
5k views

Is it appropriate to attend a class one is not registered for?

Is it appropriate for a student to attend a class s/he is not registered for? I am a CS student and I am almost done with my degree, but there are some very interesting electives that I will not get ...
34
votes
9answers
7k views

How to move forward following an unpleasant situation with colleagues?

I'm a recently hired assistant professor at a small teaching university. The department head has been successful in dramatically increasing student enrollment, such that our department is viewed ...
16
votes
8answers
4k views

Can I call an assistant professor “Professor”?

My former teacher, who had done her PhD in a top-10 university in the UK in 2009, is an assistant professor in my former school. On the day when I visited my former school, I saw her at the school ...
8
votes
2answers
87 views

Is it appropriate to ask professors to give you a mock interview?

Suppose that an undergraduate student is preparing for interviews for Ph.D. positions in natural sciences. Is it common/acceptable to ask a professor with relevant expertise and familiarity with the ...
4
votes
3answers
231 views

How do you respond when people talk about the possibility of profiting from, rather than the exciement of, your research?

Let's say you are passionate, I mean really passionate, about your field. However, whenever you try to share the pleasure induced by your findings or further understanding or even acknowledged works ...
3
votes
2answers
209 views

How to reply to an academic interview invitation?

What is the recommended way to reply to an academic interview invitation? And would there be a difference in response if the invitation was sent by a faculty or a staff? Should it be very short or ...
4
votes
3answers
361 views

What should a student do if a professor agrees to write recommendation, then retracts offer upon realizing he confused the student with someone else?

Prof. Z has taught thousands of students in my former school since 2010. In the Biology course that he taught, there were two students (A and B) with similar full names and nicknames, but their ...
6
votes
1answer
160 views

Should I let my recommendation letter writers know that I didn't submit my application in the end?

I feel guilty and not sure of if I should inform my recommenders of this issue. A school I intended to apply has received the reference letters from all my recommenders, but as the deadline was ...
5
votes
2answers
177 views

How should you respond to your teacher who cannot help you with a recommendation?

I had a meeting with my former teacher in my former school. While we were enjoying our tea and pan cake, I saw Prof. Nickname, and we invited him to join us. An hour later, after the tea, Prof. ...
4
votes
2answers
134 views

Recommending venues and organizations in a paper

Some co-authors and I are currently writing a position paper that aims to introduce Community A to a set of problems in Community B, in which collaboration between Communities A and B is likely to be ...
8
votes
1answer
234 views

How to handle off-topic questions during an interview for a PhD/academic position?

While offering an answer to another question on this site (this one if you're interested), I was reminded of a particularly challenging experience that occurred during my interview process that might ...
15
votes
6answers
4k views

Professor/supervisor switches from writing emails in his native and local language to English - how to react?

A professor of mine, who's native language is German and who is teaching a class in English in a German speaking country, suddenly answered an e-mail which I wrote in German (I'm a native German ...
2
votes
2answers
250 views

Is it necessary for a journal submission to include the names of the authors' departments?

I would like to know if it is an unwritten rule to include the names of the departments of the authors' of a journal submission?
1
vote
1answer
52 views

Send a question or thanks letter after receiving a notification of receipt of application?

After applying to some faculty positions, some professors send emails (not the automatic ones) that they have received the application and ask if the applicants have any questions. Should the ...
2
votes
1answer
126 views

How should I begin my meeting with my former teacher whom I haven't been in contact with for three years?

I am going to meet my former teacher in my former school. We have some interests and hobbies in common, but we had not been in contact for several years. I want to be careful about etiquette and ...
45
votes
8answers
2k views

Should you conform to journal formatting requirements for the initial submission?

In my past experiences, I have almost never typeset my manuscripts according to the formats required by the journals to which I would like to submit. I leave my manuscripts as produced by the LaTeX ...
27
votes
7answers
2k views

What to do when a referee wants to criticize someone else through me

A couple of months ago I submitted a paper for which a referee review came back recently, recommending minor corrections. There are two methods to calculate some quantities in the literature which do ...
4
votes
7answers
697 views

How to thank a good teacher?

Say if you were a graduate of ABC university, and When you want to thank a teacher of this university because she used to help you a lot in some courses or because she has the same hobbies and ...
-1
votes
1answer
95 views

What are some way to give praise to a professor without resorting to flattery?

In elementary school we are taught to give an apple to your teacher as a sign of appreciation. Obviously it doesn't work anymore in academia. I wish to maintain a relationship with a professor after ...
2
votes
2answers
185 views

Is it rude to forward an email message to the original recipient if they did not respond?

If an email message sent to one's professor is not answered promptly, is it rude to forward it without comment to the original recipient as a reminder? If so, how long should one wait before doing ...
0
votes
1answer
165 views

Why might my tutors from several years ago not respond to my email request for a meeting?

It has been 3 years since I contacted my former school tutors. During the past few days in New Year, I wrote 7 emails to them (with contents as shown below), but I have received only one reply. ...
24
votes
7answers
6k views

Should I warn my professor about some errors that I've found in his paper?

A professor of mine gave me a paper, because he wanted to show me the kind of work that we might do together in future. It is the advance access version of the paper, but I've found some errors, like ...
2
votes
3answers
640 views

How to greet the audience at the beginning of a PhD defense talk/presentation?

I'll be giving a 30-min public talk as a part of my PhD defense next month. It would be attended by the examination committee (consisting of my advisor and two examiners). I reckon that some ...
2
votes
1answer
62 views

What is the etiquette for making an appointment to request a letter of recommendation?

I'm currently a college sophomore looking to transfer to a university overseas, and I need a letter of recommendation from my adviser in order to apply. Usually, in order to get in touch with my ...
20
votes
5answers
5k views

A researcher that I know organizes a symposium within a strange conference and has asked me to go. What is the appropriate etiquette for declining?

I have been invited to a symposium related with my research field within a conference devoted to a broad area in Mathematics, not really associated with my field. This symposium is organized by a ...
0
votes
3answers
190 views

Should I talk to my professor about my grade? [closed]

I just found my grades for the fall semester, in an introduction to international relations class that I took, I got a B. I got a 93% on the midterm, which was worth 25% of the grade. I always ...
11
votes
1answer
573 views

What is a right way to criticize a published method in my paper?

I am writing a research paper, and am fairly new to writing. I am working on a research topic that has not been touched too much. There has only been one other paper published regarding the same ...
8
votes
4answers
223 views

How to tactfully request removal of my name from co-authorship?

I wrote a mathematics manuscript (see Extremely mild punishments for academic misconduct), and sent it to a professor, who then attempted to have it published after adding coauthors to the paper. His ...
27
votes
4answers
6k views

How to politely decline an interview for a PhD program?

I've applied to three US universities (A, B, C) for PhD programs. Universities A and B offered me interviews on two separate weekends, which I accepted. I then made travel arrangements with ...
2
votes
1answer
79 views

What is the proper email etiquette when contacting potential supervisors on short notice?

I am currently an MSc student in the UK and am hoping to apply for PhD at the same institution. I have found some potential supervisors but was wondering what is the correct way of wording my email ...
11
votes
2answers
128 views

Is it possible to apply for a post doc (and get a post doc) while struggling with the health issues (a life-threatening illness: cancer)

I struggle with the exact question (or at least will have to face it near in the future) that was asked here: Do I need to mention having survived a life-threatening illness when applying for a new ...
6
votes
1answer
102 views

When should I send thank you letter or email to my thesis committee members?

When is the proper time to send a thank you email to the committee members? After the defense or after getting the certificate confirmation from the registrar office? To me saying thank you after ...
23
votes
2answers
1k views

Do I need to mention having survived a life-threatening illness when applying for a new academic position?

Do I have to (or is it wise or unwise) to mention having survived a life-threatening illness (such as cancer, a (early) heart attack, etc when applying for a new (non-leading) academic position? ...
23
votes
5answers
3k views

Why the taboo against naming discoveries after yourself?

It is often considered a very bad idea to try to name a discovery (a law, phenomenon or an invention) after yourself. On the other hand, there are many species names which seem to be a bastardized ...
8
votes
1answer
189 views

Dealing with a friend who always leans on me

I study Mathematics and Computer Science. I have a classmate who excessively depends on me when it comes to coursework . He wants me to explain definitions, proofs, share code, check his proofs and ...
3
votes
1answer
92 views

How to send end-of-the-year wishes in academic environment?

Currently I am working in a research group where there is much emphasis on the interpersonal relations. I want to write an email and send it to my direct supervisor, with whom I have closer ...
53
votes
6answers
7k views

How to handle possibly subtly flirtatious emails from students?

I got a series of emails from a student. At first, I thought she was being over-polite. But now things are making me very uncomfortable. For instance, at every email she thanks me for giving her good ...
5
votes
3answers
210 views

Is it better to request a recommendation letter in person after class or by email?

I am planning to apply for a PhD program and would like to request a letter of recommendation from a professor. However, I am quite hesitant about which way is better for me to make the initial ...
12
votes
1answer
125 views

How should I stay in professional contact with former supervisors and/or colleagues?

I want to ask if anyone still keeps in touch with former supervisors and/or colleagues from previous universities and how to do it in a professional way. I want to keep in touch with them for not ...
6
votes
3answers
819 views

Is it ethical to express thanks and gratitude to a reviewer in the reply to the review text?

I want to know whether is it ethical to express thanks and gratitude to a reviewer in the reply to review text. I feel we should express thanks to reviewers who spent valuable time to review our ...