The customary code of polite behavior amongst the academic world.

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5
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1answer
180 views

Is there a polite way to rescind a request for recommendation letter?

I am reconsidering whether I want a professor's (call him X) letter of recommendation for a PhD program. The basic facts are these: I took Dr. X's class and did well. He encouraged me to apply to a ...
4
votes
1answer
42 views

Is it appropriate to ask a professor via e-mail for a letter of recommendation?

I have been out of school since May now, and I am considering applying for graduate school. I currently live nowhere near the university I attended. Would it be appropriate for me to ask for a ...
20
votes
2answers
2k views

Best way to politely remove someone from paper authorship who planned to contribute but did not?

(There is a similar question but not exactly.) When you write a paper, you need various views. So you invite collaborators and it often works well. But assume that out of 5 invited, for example, one ...
1
vote
2answers
198 views

Is it considered unethical/bad etiquette to contact another potential PhD supervisor while waiting for a response from my first choice?

I have contacted a potential PhD supervisor and currently he is reviewing my work, however this evaluation process seems to be taking too long. Is it ethical to give my research proposal to another ...
10
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2answers
277 views

How should a teacher approach a student with distractingly strong perfume?

How might a professor approach a student who comes to class and/or office hours wearing perfume or cologne that is distractingly or overwhelmingly powerful? Certainly, different people have different ...
3
votes
1answer
121 views

Sending a *digitally signed* email to prospective employer/supervisor

I have been digitally signing (and encrypting, whenever possible) my official emails for sometime. While I am not extremely paranoid (but serious, certainly) about cryptographic security, I also think ...
13
votes
6answers
2k views

Is it bad to ask the editor about the status of a submission on seeing that referees' reports were submitted a week ago?

This question is about inquiring regarding paper status. I had submitted a paper, and recently I just discovered that the manuscript tracking system shows that the editorial committee has received ...
67
votes
9answers
7k views

Walk up and talk to random people at academic conferences - is that appropriate?

As a graduate student, I am relatively new to my community. From my point of view, the best approach to get to know new people is randomly walking around and start conversations (with anyone, no ...
0
votes
1answer
140 views

One of the multiple submitted paper is published and others are withdrawn

I have written one paper on mathematics and submitted it to 5 journals concurrently. Four of them accepted the paper and one asked to send the paper in their required format. The paper contains one ...
16
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3answers
1k views

Do I need to wait for a journal to “consent” to paper withdrawal before submitting elsewhere?

I have a question about submission elsewhere and journal's "consent" of paper withdrawing. Recently I have withdrawn a paper of mine from a journal, which I want to submit elsewhere. Since I knew ...
5
votes
1answer
322 views

What is the etiquette for asking a professor I don't know to suggest universities for me?

Because of the current political situation, I cannot apply for a PhD in the USA. There is a very remarkable professor on a U.S. university and I want to ask him to suggest for me other universities ...
6
votes
2answers
104 views

Is it appropriate to ask a professor how I may be able to improve my letter of recommendation?

Background I graduated with a BS in math about a year and a half ago from a not well known school and with a less than stellar academic record. I did not go to graduate school (I was not accepted). ...
16
votes
5answers
3k views

Is it appropriate to reply every time to a professor's “thank you” email?

I want to know, since I am not a native English speaker, whether or not it is appropriate to reply to a thank-you email from a professor? For example, if every time you get an email from a professor ...
1
vote
2answers
97 views

What to do when haven't heard back from potential supervisor who is moving?

I had contacted a potential supervisor and got a positive response from him. He said that he is interested but he said we should do a skype interview first. He also stated that he is moving to another ...
25
votes
2answers
4k views

Is it appropriate for a TA to say “My Students”

I am a teaching assistant for the first time this semester. A couple of friends have asked how it is going, and I have used phrases like "some of my students..." or "my students are ..." when telling ...
1
vote
0answers
53 views

Efficiently communicating new research ideas to/with potential supervisor

Background/context: I am a PhD student in experimental physics. I expect to graduate by the end of this year and have begun applying for postDoc positions. I recently contacted a professor (I'll call ...
7
votes
4answers
1k views

Is it a good idea to email to potential grad advisor with personal website email domain?

I was reading about email etiquette. Dos and don'ts when you are sending mailing your professor. One of them was about email domain. I was wondering if it is a good idea to use personal website ...
44
votes
6answers
6k views

Is it appropriate to buy a “thank you” gift for a PhD supervisor?

I am nearing the end of my PhD and I would quite like to buy a "thank you" gift for my supervisor (although, she's the socially awkward type who I'm sure will be greatly embarrassed to receive one). ...
14
votes
1answer
707 views

Is it appropriate to ask for letters of recommendation from professor on maternity leave?

A professor who knows me very well is currently on maternity leave (her baby arrived in late April). This professor has known me for 4 years (since first semester of undergraduate career) and also ...
10
votes
1answer
177 views

Ill Recommender Gave Me Letter To Submit

I'll be on the job market this year for teaching positions at very small schools or lecturer positions at large schools. I took a class about two years ago now that was focused on teaching pedagogy. ...
15
votes
11answers
3k views

How to handle students not returning borrowed equipment?

I frequently bring my own equipment to the classroom for student use. Some students forget my announcements to bring certain items. Some items are infrequently used or kept ready on standby when time ...
4
votes
1answer
801 views

What salutation to use for someone with a PhD who is a Lecturer or Reader in the UK?

What is the correct salutation to use when writing to someone with a PhD whose academic title is Lecturer or Reader in the UK? (A related question addresses the case of a Lecturer without a PhD.)
9
votes
2answers
800 views

How do you tactfully inquire why a person wants your reprint?

My boss is first author on several papers, and doesn't want to give a reprint to anyone unless he knows and approves the reason they want it. I know, I know. These reprint requests fall to me. How do ...
0
votes
0answers
58 views

Should I thank paper author for replying to my email? [duplicate]

I sometimes (approximately once a week) send an email to the author of a paper. S/he often replies to my email after one or two days. Should I send them "thank you for your answer" or not each ...
-7
votes
1answer
146 views

Should a professor be called the same way he signs his emails? [duplicate]

I was reading this question about calling a professor with her first name and saw somewhere in the question that the professor signs her emails with her first name. Is this fact a sign that the ...
25
votes
11answers
5k views

Should I call my adviser by her first name?

I have worked with my adviser for a few months as a graduate student. Everyone, including her other graduate students, seems to call her by her first name. She never expressed a preference to me, so ...
15
votes
3answers
2k views

What is the etiquette for repeatedly emailing questions to an author whose work I'm building on?

I am doing my master thesis on wireless networking. I am working on the source code, which the writer of one of the articles provided to me. Initially, I sent him an email and I asked him to send me ...
12
votes
2answers
815 views

What should you do when your supervisor is ill?

While somewhat related to this recent question but this situation is different in that my supervisor has over the recent months had unspecified health issues. It has not overly effected our ...
38
votes
5answers
6k views

My student told me his mother has cancer, what do I do?

Today I saw that one of my students in the class was looking very sad. He sat down at the end of class and he looked like he was in a bad mood. After all the students left the classroom I called him ...
3
votes
1answer
79 views

What is the proper etiquette for requesting speakers from industry for an academic seminar?

I am in a program that has a seminar class where the students are strongly encouraged to get people to come and present. I was wondering if anyone else ever had to find speakers and if so had a sample ...
10
votes
1answer
375 views

How to confront advisor about the expectation that I will support another student's project for extended period of time?

I work in a collaborative scientific research group at a public university in the US. Specifically, my lab has two graduate students: myself and another who is expected to graduate shortly. I'm told ...
7
votes
1answer
273 views

What is the correct procedure to report typos or errors in journal articles?

I have found an error in a journal article which I believe to be a typo. It is minor but it does affect the technical aspects of the paper so it should ideally be corrected. What is the correct ...
8
votes
4answers
1k views

Is it OK to ask my host for an externally organized stay which hotel is being booked?

I will be spending 2 weeks in China later this year, to visit a university and talk to the various research groups. The host university will be paying all my expenses. My contact person at the host ...
3
votes
1answer
70 views

Filling in gaps in lecturer's instruction

I am studying a Honours level Reading Unit. A Reading Unit is quiet unlike the traditional be lectured to type units. It is based on the principle that everyone in the unit has mastered how to do ...
8
votes
2answers
213 views

Asking for a site visit as a master's applicant

I'm currently an undergraduate, and I will finish my bachelors this coming spring. I've been looking at graduate programs, including one physical chemistry masters program in the Amsterdam. I found ...
19
votes
1answer
910 views

How to respond to my name being included in acknowledgements of incorrect/misleading paper whose authors ignored my recommendations?

My colleagues (grad student + their advisor) from my department approached me, a fourth year PhD student in STEM, for comments on a manuscript written on a topic related to my research. In two ...
12
votes
6answers
4k views

What's a novel way to say “all errors are my own”?

Typical disclaimer is now just common fodder for all papers and books. Any advice on a more original take to this generic statement would be appreciated!
6
votes
2answers
3k views

Ask how to pronounce advisor's last name?

I am an undergraduate working with an advisor, but I do not know how to pronounce his/her last name. I have talked with several different people who work in the department, and have heard the name ...
6
votes
2answers
222 views

Cambridge Dress Code

I've got an admission to Cambridge University and have been asked to attend an afternoon tea event at my future college, it is a matriculation event. In contrast to all other invitations there has ...
7
votes
6answers
1k views

Is it appropriate to call a professor for a recommendation on the weekend?

I emailed my professor about two weeks ago. He didn't respond to my first email. I sent a follow up. He said that he was happy to write one for me on the following weekend. I waited, the weekend ...
2
votes
1answer
55 views

Etiquette on changing poster abstract from submitted abstract

I'm fairly early on in my PhD research. A few months ago I submitted an abstract to a conference, which was accepted. The conference is coming up soon, and my research has taken a slight turn away ...
10
votes
1answer
114 views

Asking to see a manuscript in preparation

Is it considered bad etiquette to ask to read a manuscript in preparation that appears in the citations of a paper? (It was cited in a paper from 2001 - I am not sure it has been published; I cannot ...
4
votes
1answer
304 views

Professor reviews proposal as a favor, should I send a reminder

I am applying for PhD, and in the application I am required to write a research proposal. I asked my thesis supervisor to write a recommendation for me, and he agreed,but he told me that I need to ...
3
votes
5answers
341 views

How to address a person in a letter?

For example, if a person holds not just "Dr." but "Priv.-Doz. Dr." or "Prof. Dr." should we include the full title after "Dear ..."? Thank you. P.S. July 20, 2014 UPDATE: as some repliers ...
3
votes
1answer
169 views

Is it necessary to wear a white shirt inside the graduation gown for Masters degree graduation ceremony?

I have my graduation ceremony coming soon. The graduation dress usually consists of the gown, the hood and the mortar board. however the hand sleeves of the gown are a bit short and hence a full shirt ...
22
votes
5answers
945 views

What to do when you discover a mistake in the archived copy of your PhD thesis?

I've just defended my PhD in mathematics and started a postdoc. While working on an improvement of one of the results of my thesis, I realized that there are several minor mistakes and a big bug in a ...
6
votes
2answers
276 views

When is it proper to add someone to your research paper?

I am an undergraduate working on a research project that is going to be published. My research adviser wasn't completely able to help with a certain portion of the research, so I contacted another ...
3
votes
4answers
622 views

Is it acceptable for me (an undergrad) to call professors and other research professionals by their first names? [duplicate]

I'm a second-year undergrad, and I've always been on a first-name basis with anyone in academia or in a research setting. I first worked in a laboratory in high school, and since everyone was on a ...
25
votes
5answers
2k views

Is it appropriate for a prospective PhD student to contact phd students at a target school?

I am a prospective phd student. I wish to know if it is fine to contact the phd students of my target schools? If answering this question requires more information, please feel free to state that.
14
votes
2answers
199 views

How to engage in discussion after a presentation on an unfamiliar topic?

Sometimes I am in a conference presentation or seminar which there are only a handful of audiences, and after the presentation the atmosphere simply urges the audiences to ask questions or the ...