Tagged Questions

The customary code of polite behavior amongst the academic world.

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37
votes
9answers
4k views

How not to come off as boasting or arrogant, if you are one of the few active students in a class?

tl;dr: How not to come off as boasting, arrogant, attention seeking, etc. if you are one of the few students participating in class? Some background: I am currently attending a Master's level course ...
11
votes
4answers
2k views

As a student, should I offer alternative ways of understanding a point in lectures?

Often, I’ll be in lectures and the lecturer will explain the point to me, and I make a comparison with something else that helps me understand the point, and it clicks. For example, in Syntax, the ...
28
votes
10answers
6k views

Under what circumstances would a professor be offended at students taping or recording his or her lecture?

Are there any policies on taping or recording or even streaming a professor's lecture? What do professors think about students who do this? Obviously, most circumstances the professor would never ...
28
votes
8answers
6k views

How to deal with students leaving the class for 10 min during the lecture?

In the freshman classes I teach (the class is like 30-35 students), some students would step out the class for 10-15 minutes and come back. The class time is 1 hour and 15 min. This is always ...
3
votes
1answer
168 views

Should you respond to a call-for-papers rejection email?

This question is related but I don't think it is a duplicate. I recently sent the abstract of my first paper to a call-for-papers for a conference. I received an email thanking me for the submission ...
3
votes
2answers
85 views

Is it impolite to ask a professor who was not my master's thesis advisor (but with similar research field) to help me to work on a research topic?

I have finished my master's thesis and graduated from the university in which I used to study for my masters degree. Now I have two or three months free time and I am searching for a PhD position; in ...
15
votes
3answers
3k views

When do you ask a professor if a visitor can sit in on class?

There's a prospective graduate student visiting my adviser and I was asked if the student could come with me to an undergraduate class I'm taking at another college within the university. Is it ...
10
votes
4answers
2k views

In what situations would it be appropriate to include one's photograph in a CV?

I think I have only seen one CV where a photograph of the CV owner was included. I personally wouldn't want to put my photograph in my CV, but I was wondering, in what situations would including a ...
5
votes
1answer
626 views

What is the etiquette for using empty desks in a communal grad student office?

I will soon be visiting a friend who is a graduate student. She works in a communal office with around 50 other desks (which are mostly occupied by other grad students). Is it appropriate for me to ...
0
votes
2answers
500 views

How much of humor in a formal academic writing is considered as disrespect? [duplicate]

In a formal academic writing (in the everyday sense), is it appropriate to use phrases such as "step out on" to titillate the reader? Since I am not a native English speaker, and since I have not ...
8
votes
1answer
268 views

Paper in high impact journal duplicates work done a decade prior, how should I respond?

This paper was published in a high impact journal for physics, Physical Review Letters, in 2010, and basically duplicates work done in 2000 by another author in the field, here. What is strange to me ...
7
votes
7answers
4k views

What do I do if a professor at a foreign university doesn't respond to my emails?

I want to know about appropriate actions to take when not receiving an e-mail reply from professors after 2 to 3 weeks of sending an e-mail. When writing my e-mails, I try to highlight questions and ...
3
votes
1answer
79 views

Are replies from editors automatically generated?

I never reply to editor's and conference organizers' mails, since I somehow always thought that they are automatically generated and replying just to thank would be considered as spamming, since they ...
20
votes
3answers
1k views

How can I thank a senior faculty who's written me a good reference which helped me land a desirable job?

I recently got a good job and I want to thank a very senior professor in my department, who spent time to write me a very good reference. I am thinking maybe to give him a thank you card when I go to ...
1
vote
1answer
48 views

Should I contact the journal after “with editor” for two months? [duplicate]

I submitted a paper to an Elsevier journal two months ago. I checked the status today and it was "with editor". I understand the reviewing process may take a while, but apparently it is not under ...
1
vote
2answers
69 views

How to address graduate school recommendation letter?

Since I'm applying for grad school, I'm currently in the process of acquiring recommendation letters from my professors. They usually ask me a few questions about how to guide the letter, such as what ...
3
votes
2answers
409 views

How to politely reject a professor's request for work that I was recommended for?

A very high profile Prof. A recommended me to another high profile Prof. B to do some work for him. While normally as a graduate I should be very thankful and jump on this, I simply cannot do the ...
1
vote
1answer
101 views

How to contact author whose work I built off of?

I'm working on a manuscript for a scientific paper that alters/adds onto what another study found over 20 years ago. This old study is highly cited and the graphs are reproduced in a lot of textbooks, ...
6
votes
4answers
584 views

Should I mention my co-authors while tweeting about our publications?

Assume we have a paper published in a conference or journal. Should I mention my co-authors while posting some content of the paper (or just paper's link) on Twitter or Facebook? Let's assume I am ...
3
votes
2answers
243 views

Poster - should I send the file to all my collaborators?

I'm a PhD student and I prepared a poster for a conference. Do you think I should send the poster file to all the co-authors? The list is quite long so I mailed the draft only to a few of them.
5
votes
1answer
262 views

Is there a polite way to rescind a request for recommendation letter?

I am reconsidering whether I want a professor's (call him X) letter of recommendation for a PhD program. The basic facts are these: I took Dr. X's class and did well. He encouraged me to apply to a ...
4
votes
1answer
67 views

Is it appropriate to ask a professor via e-mail for a letter of recommendation?

I have been out of school since May now, and I am considering applying for graduate school. I currently live nowhere near the university I attended. Would it be appropriate for me to ask for a ...
20
votes
2answers
2k views

Best way to politely remove someone from paper authorship who planned to contribute but did not?

(There is a similar question but not exactly.) When you write a paper, you need various views. So you invite collaborators and it often works well. But assume that out of 5 invited, for example, one ...
0
votes
2answers
240 views

Is it considered unethical/bad etiquette to contact another potential PhD supervisor while waiting for a response from my first choice?

I have contacted a potential PhD supervisor and currently he is reviewing my work, however this evaluation process seems to be taking too long. Is it ethical to give my research proposal to another ...
10
votes
2answers
375 views

How should a teacher approach a student with distractingly strong perfume?

How might a professor approach a student who comes to class and/or office hours wearing perfume or cologne that is distractingly or overwhelmingly powerful? Certainly, different people have different ...
3
votes
1answer
132 views

Sending a *digitally signed* email to prospective employer/supervisor

I have been digitally signing (and encrypting, whenever possible) my official emails for sometime. While I am not extremely paranoid (but serious, certainly) about cryptographic security, I also think ...
13
votes
6answers
2k views

Is it bad to ask the editor about the status of a submission on seeing that referees' reports were submitted a week ago?

This question is about inquiring regarding paper status. I had submitted a paper, and recently I just discovered that the manuscript tracking system shows that the editorial committee has received ...
68
votes
9answers
7k views

Walk up and talk to random people at academic conferences - is that appropriate?

As a graduate student, I am relatively new to my community. From my point of view, the best approach to get to know new people is randomly walking around and start conversations (with anyone, no ...
0
votes
1answer
155 views

One of the multiple submitted paper is published and others are withdrawn

I have written one paper on mathematics and submitted it to 5 journals concurrently. Four of them accepted the paper and one asked to send the paper in their required format. The paper contains one ...
16
votes
3answers
1k views

Do I need to wait for a journal to “consent” to paper withdrawal before submitting elsewhere?

I have a question about submission elsewhere and journal's "consent" of paper withdrawing. Recently I have withdrawn a paper of mine from a journal, which I want to submit elsewhere. Since I knew ...
5
votes
1answer
349 views

What is the etiquette for asking a professor I don't know to suggest universities for me?

Because of the current political situation, I cannot apply for a PhD in the USA. There is a very remarkable professor on a U.S. university and I want to ask him to suggest for me other universities ...
7
votes
2answers
156 views

Is it appropriate to ask a professor how I may be able to improve my letter of recommendation?

Background I graduated with a BS in math about a year and a half ago from a not well known school and with a less than stellar academic record. I did not go to graduate school (I was not accepted). ...
16
votes
5answers
4k views

Is it appropriate to reply every time to a professor's “thank you” email?

I want to know, since I am not a native English speaker, whether or not it is appropriate to reply to a thank-you email from a professor? For example, if every time you get an email from a professor ...
1
vote
2answers
112 views

What to do when haven't heard back from potential supervisor who is moving?

I had contacted a potential supervisor and got a positive response from him. He said that he is interested but he said we should do a skype interview first. He also stated that he is moving to another ...
27
votes
2answers
4k views

Is it appropriate for a TA to say “My Students”?

I am a teaching assistant for the first time this semester. A couple of friends have asked how it is going, and I have used phrases like "some of my students..." or "my students are ..." when telling ...
1
vote
0answers
79 views

How can I efficiently communicate new research ideas to/with potential supervisor?

Background/context: I am a PhD student in experimental physics. I expect to graduate by the end of this year and have begun applying for postdoc positions. I recently contacted a professor (I'll call ...
7
votes
4answers
1k views

Is it a good idea to email to potential grad advisor with personal website email domain?

I was reading about email etiquette. Dos and don'ts when you are sending mailing your professor. One of them was about email domain. I was wondering if it is a good idea to use personal website ...
44
votes
6answers
6k views

Is it appropriate to buy a “thank you” gift for a PhD supervisor?

I am nearing the end of my PhD and I would quite like to buy a "thank you" gift for my supervisor (although, she's the socially awkward type who I'm sure will be greatly embarrassed to receive one). ...
14
votes
1answer
794 views

Is it appropriate to ask for letters of recommendation from professor on maternity leave?

A professor who knows me very well is currently on maternity leave (her baby arrived in late April). This professor has known me for 4 years (since first semester of undergraduate career) and also ...
10
votes
1answer
216 views

Ill Recommender Gave Me Letter To Submit

I'll be on the job market this year for teaching positions at very small schools or lecturer positions at large schools. I took a class about two years ago now that was focused on teaching pedagogy. ...
16
votes
11answers
3k views

How to handle students not returning borrowed equipment?

I frequently bring my own equipment to the classroom for student use. Some students forget my announcements to bring certain items. Some items are infrequently used or kept ready on standby when time ...
4
votes
1answer
881 views

What salutation to use for someone with a PhD who is a Lecturer or Reader in the UK?

What is the correct salutation to use when writing to someone with a PhD whose academic title is Lecturer or Reader in the UK? (A related question addresses the case of a Lecturer without a PhD.)
9
votes
2answers
814 views

How do you tactfully inquire why a person wants your reprint?

My boss is first author on several papers, and doesn't want to give a reprint to anyone unless he knows and approves the reason they want it. I know, I know. These reprint requests fall to me. How do ...
0
votes
0answers
60 views

Should I thank paper author for replying to my email? [duplicate]

I sometimes (approximately once a week) send an email to the author of a paper. S/he often replies to my email after one or two days. Should I send them "thank you for your answer" or not each ...
26
votes
11answers
5k views

Should I call my adviser by her first name?

I have worked with my adviser for a few months as a graduate student. Everyone, including her other graduate students, seems to call her by her first name. She never expressed a preference to me, so ...
17
votes
4answers
2k views

What is the etiquette for repeatedly emailing questions to an author whose work I'm building on?

I am doing my master thesis on wireless networking. I am working on the source code, which the writer of one of the articles provided to me. Initially, I sent him an email and I asked him to send me ...
12
votes
2answers
836 views

What should you do when your supervisor is ill?

While somewhat related to this recent question but this situation is different in that my supervisor has over the recent months had unspecified health issues. It has not overly effected our ...
39
votes
5answers
6k views

My student told me his mother has cancer, what do I do?

Today I saw that one of my students in the class was looking very sad. He sat down at the end of class and he looked like he was in a bad mood. After all the students left the classroom I called him ...
3
votes
1answer
85 views

What is the proper etiquette for requesting speakers from industry for an academic seminar?

I am in a program that has a seminar class where the students are strongly encouraged to get people to come and present. I was wondering if anyone else ever had to find speakers and if so had a sample ...
10
votes
1answer
392 views

How to confront advisor about the expectation that I will support another student's project for extended period of time?

I work in a collaborative scientific research group at a public university in the US. Specifically, my lab has two graduate students: myself and another who is expected to graduate shortly. I'm told ...