The customary code of polite behavior amongst the academic world.

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7
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1answer
39 views

How to professionally interact with a famous scholar (e.g. asking for a photo from a Nobel laureate)

My specific question is: Is it improper as a researcher to ask a (more famous) scientist to take a photograph together? Longer version of question I am currently a postdoctoral researcher and ...
19
votes
8answers
3k views

Is it unethical to send unofficial feedback to authors of a paper which I declined to review due to conflict of interest?

I was asked to review a paper which was submitted to a conference. The author of the paper was one of my former professors* and of course I declined to review the submission due to conflict interest. ...
7
votes
2answers
158 views

Asking about the status of paper you refereed?

I refereed a paper after a skim-through and a careful examination of about (1/3) of it after a couple of weeks, and then sent it back due to expository issues, a few gripes about certain things not ...
47
votes
9answers
7k views

Would it be acceptable to occasionally sleep at the lab?

I'm currently an undergrad, and work as a researcher in an EECS lab. Recently, I discovered a novel application to work on, and so for the last few weeks I've been staying at the lab late almost every ...
8
votes
1answer
807 views

Received an email from potential advisor and my name was wrong. should I correct him?

A few months back I contacted a potential advisor I am interested in doing my PhD with and he replied that he is considering my application and will be back in contact with me. Today, I received ...
4
votes
1answer
122 views

Is it rude to ask an adviser at my current university to help me transfer?

I'm an undergraduate looking into transferring from my current university to another college overseas, the application for which requires a letter of motivation detailing why I want to study there. ...
13
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5answers
1k views

Customary to offer a fellow academic a chance to rebut criticism in a paper?

If I write I paper in which I criticise a view or argument expressed by another author, is it considered polite or customary to offer the author an advanced/draft copy of my paper? My criticisms are ...
7
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4answers
415 views

How do I ask whether I am going to be an author on a proposed research project?

I am a PhD Student in Australia and I have been asked to help out a research team in my lab on a grant related research project. I have a fair bit of knowledge in the area they are looking in too. I ...
5
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2answers
2k views

How to turn down an offer if you aren't sure where you're going yet?

I'm a PhD applicant. I recently got an offer from a school I will not be attending. The Professor that I spoke to politely asked that, if possible, I give an answer as soon I know if I'm attending ...
3
votes
1answer
597 views

Is it necessary to reply to a solution email by a thank-you email?

If I asked via email someone, say a member of the graduate admission staff of a school I am applying to, some question, and if the staff member replied to my email with a solution to my problem, does ...
1
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2answers
106 views

emailing contacts after applying for faculty jobs

I was talking to some colleagues at work and they strongly advised me to contact people that I know at the universities I applied and let them know that I submitted my application and have interest in ...
7
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3answers
466 views

Sending a thank you letter to a research professor?

I had an amazing research professor I conducted research under for my last two semesters of undergrad. I graduated in December and am currently waiting to hear back from graduate programs. This ...
28
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2answers
5k views

Whether and how to thank a girlfriend or boyfriend in the acknowledgements of thesis?

How is it received by the academia if someone thanks to his/her girlfriend/boyfriend in the acknowledgements of the thesis? I have seen writers including his/her fiancee in the acknowledgements, ...
15
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3answers
152 views

Should I notify people I mention in the acknowledgements section?

I recently finished a paper in which I received valuable feedback from two professors (neither supervisors nor coauthors) at some specific points, which ultimately leaded to localized significant ...
30
votes
5answers
2k views

As an instructor, how to show my appreciation for my TAs' hard work?

As an instructor, I have been fortunate to have had some great TAs, who went above and beyond what was expected of them, and put in a lot of effort to ensure students' learning. I would really like ...
3
votes
3answers
646 views

How far can one expect a external examiner to travel to be on defence/viva committee?

I'll base the scenario of this question on the PhD thesis defence committee recommendations in place in my university in Ireland. Similar may apply to other countries. A PhD Defence/Viva committee in ...
17
votes
5answers
1k views

Should professors with Chinese names be addressed with surname only or both names?

How would I address a professor with a Chinese name? I am unsure whether I should use only the surname, or both forename and surname, because the order of mentioning forename and surname is reversed. ...
12
votes
2answers
1k views

Should I give a copy of my thesis to those professors that supported me?

I have just received my master's degree. And I am wondering, is it academically conventional to give a copy of my thesis to those professors that directly or indirectly supported me?
22
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9answers
3k views

How to show extreme gratitude in an email?

When contacting universities, in many cases, I find the replies to my emails extremely well detailed and helpful, therefore in such cases I find a simple "Thank you" to be just insufficient. For ...
8
votes
1answer
580 views

How to respond to PhD offer emails politely

So it is the season where PhD offers are doled out (for US universities anyway). I am lucky enough to have received a number of offers via email. These typically comprise of a polite email from a ...
9
votes
1answer
2k views

Is it a good idea to name some mathematical objects after my thesis advisor?

I am doing my Ph.D. thesis in mathematics. I am wondering if it is a good idea to name some mathematical objects after my thesis advisor. The two objects I have in my mind are: A representation, ...
6
votes
3answers
167 views

Should I let potential employers know I have a job offer?

I've interviewed for a few positions, one of which has made me an offer. I'm very pleased with the offer, but I prefer some of the other positions. I have the luxury of being able to take a lot of ...
8
votes
5answers
4k views

Is it customary for a student to reply to professor's email within 24 hours?

I got an email from professor M asking me if I will have time for a tea with her on Friday, and then I came up with this question: Even if it is an important email from your professor (e.g. select ...
2
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3answers
110 views

Should applicants send an email to check the status of their faculty application?

After sending a faculty application online, should the applicant send an email to check if all documents were received and whether the application is complete or not? Some suggest to send an email, ...
3
votes
2answers
199 views

Should supervisors read acknowledgments before the printed version of the thesis?

I'm finishing my M.Sc. thesis and I sent it to my supervisors so that they can read it. In the final version, I would like to insert an acknowledgements page where I thank them. Should I include it ...
14
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2answers
2k views

Will I be considered as a very rude person if I call my teacher to check an urgent email

I got three recommendation letters from three of my former school teachers (professors A, B, C). On 20th Jan, I got an email from the graduate school that I had applied to. In the email, they told me ...
3
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2answers
200 views

Should I (an undergrad) call potential industry research intern supervisor by first name?

I am corresponding via email with an industry researcher regarding an internship. He always signs off his emails with his first name, Bill. Still, I have addressed him as "Dr. X" for several emails ...
5
votes
2answers
167 views

How to organize the referee report of a paper?

One part of the work of any researcher is to referee the work of other scientists in his field. This is a time-consuming and volunteer work, that is made with the idea of service for the community. ...
33
votes
6answers
5k views

Is it appropriate to attend a class one is not registered for?

Is it appropriate for a student to attend a class s/he is not registered for? I am a CS student and I am almost done with my degree, but there are some very interesting electives that I will not get ...
34
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9answers
7k views

How to move forward following an unpleasant situation with colleagues?

I'm a recently hired assistant professor at a small teaching university. The department head has been successful in dramatically increasing student enrollment, such that our department is viewed ...
16
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8answers
4k views

Can I call an assistant professor “Professor”?

My former teacher, who had done her PhD in a top-10 university in the UK in 2009, is an assistant professor in my former school. On the day when I visited my former school, I saw her at the school ...
8
votes
2answers
119 views

Is it appropriate to ask professors to give you a mock interview?

Suppose that an undergraduate student is preparing for interviews for Ph.D. positions in natural sciences. Is it common/acceptable to ask a professor with relevant expertise and familiarity with the ...
4
votes
3answers
243 views

How do you respond when people talk about the possibility of profiting from, rather than the exciement of, your research?

Let's say you are passionate, I mean really passionate, about your field. However, whenever you try to share the pleasure induced by your findings or further understanding or even acknowledged works ...
3
votes
2answers
379 views

How to reply to an academic interview invitation?

What is the recommended way to reply to an academic interview invitation? And would there be a difference in response if the invitation was sent by a faculty or a staff? Should it be very short or ...
4
votes
3answers
406 views

What should a student do if a professor agrees to write recommendation, then retracts offer upon realizing he confused the student with someone else?

Prof. Z has taught thousands of students in my former school since 2010. In the Biology course that he taught, there were two students (A and B) with similar full names and nicknames, but their ...
6
votes
1answer
196 views

Should I let my recommendation letter writers know that I didn't submit my application in the end?

I feel guilty and not sure of if I should inform my recommenders of this issue. A school I intended to apply has received the reference letters from all my recommenders, but as the deadline was ...
5
votes
2answers
188 views

How should you respond to your teacher who cannot help you with a recommendation?

I had a meeting with my former teacher in my former school. While we were enjoying our tea and pan cake, I saw Prof. Nickname, and we invited him to join us. An hour later, after the tea, Prof. ...
4
votes
2answers
135 views

Recommending venues and organizations in a paper

Some co-authors and I are currently writing a position paper that aims to introduce Community A to a set of problems in Community B, in which collaboration between Communities A and B is likely to be ...
11
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3answers
388 views

How to handle off-topic questions during an interview for a PhD/academic position?

While offering an answer to another question on this site (this one if you're interested), I was reminded of a particularly challenging experience that occurred during my interview process that might ...
17
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6answers
4k views

Professor/supervisor switches from writing emails in his native and local language to English - how to react?

A professor of mine, who's native language is German and who is teaching a class in English in a German speaking country, suddenly answered an e-mail which I wrote in German (I'm a native German ...
2
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2answers
251 views

Is it necessary for a journal submission to include the names of the authors' departments?

I would like to know if it is an unwritten rule to include the names of the departments of the authors' of a journal submission?
1
vote
1answer
67 views

Send a question or thanks letter after receiving a notification of receipt of application?

After applying to some faculty positions, some professors send emails (not the automatic ones) that they have received the application and ask if the applicants have any questions. Should the ...
2
votes
1answer
133 views

How should I begin my meeting with my former teacher whom I haven't been in contact with for three years?

I am going to meet my former teacher in my former school. We have some interests and hobbies in common, but we had not been in contact for several years. I want to be careful about etiquette and ...
45
votes
8answers
2k views

Should you conform to journal formatting requirements for the initial submission?

In my past experiences, I have almost never typeset my manuscripts according to the formats required by the journals to which I would like to submit. I leave my manuscripts as produced by the LaTeX ...
28
votes
7answers
2k views

What to do when a referee wants to criticize someone else through me

A couple of months ago I submitted a paper for which a referee review came back recently, recommending minor corrections. There are two methods to calculate some quantities in the literature which do ...
4
votes
7answers
724 views

How to thank a good teacher?

Say if you were a graduate of ABC university, and When you want to thank a teacher of this university because she used to help you a lot in some courses or because she has the same hobbies and ...
0
votes
1answer
185 views

What are some way to give praise to a professor without resorting to flattery?

In elementary school we are taught to give an apple to your teacher as a sign of appreciation. Obviously it doesn't work anymore in academia. I wish to maintain a relationship with a professor after ...
2
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2answers
215 views

Is it rude to forward an email message to the original recipient if they did not respond?

If an email message sent to one's professor is not answered promptly, is it rude to forward it without comment to the original recipient as a reminder? If so, how long should one wait before doing ...
0
votes
1answer
200 views

Why might my tutors from several years ago not respond to my email request for a meeting?

It has been 3 years since I contacted my former school tutors. During the past few days in New Year, I wrote 7 emails to them (with contents as shown below), but I have received only one reply. ...
24
votes
7answers
6k views

Should I warn my professor about some errors that I've found in his paper?

A professor of mine gave me a paper, because he wanted to show me the kind of work that we might do together in future. It is the advance access version of the paper, but I've found some errors, like ...