The customary code of polite behavior amongst the academic world.

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14
votes
4answers
2k views

When to refer to a paper as “seminal”

I am writing a paper that relies heavily upon some important work done 10 some years ago. The paper was well received gathering well over a 100 citations and is a must mention within my niche field. I ...
24
votes
4answers
4k views

Is it acceptable for a student to ask a professor to be included as a co-author on the professor's paper?

This semester I participated in an independent study with a professor and one of his/her PhD students. In this independent study, I spent a very substantial amount of time building (coding) things to ...
33
votes
5answers
6k views

Parents attending thesis defense?

My wife is defending her thesis soon, and in her department, defenses are open to the public. I will be there along with several of her friends/colleagues. Her mom also wants to come to the defense. ...
-3
votes
0answers
66 views

FERPA violation [on hold]

Is it a violation of FERPA for an assistant coach to discuss an incident of elgibility and reference the student "using his IEP as an excuse not to do his work" in front of other players on the ...
1
vote
3answers
306 views

How long should you wait for a professor who's late for class? [on hold]

I've heard that you should wait 15 minutes for a professor who is late to a class, before leaving. Some of my classmates have said that the 15 minute rule is only for professors without PhD's, and ...
2
votes
2answers
102 views

Can I ask a reference letter from someone I met at a place I interviewed?

I had an interview at a university for a tenure track position. They decided not to give me an offer, but I met a professor there (for the first time) that supported me as a candidate. This ...
4
votes
1answer
137 views

How to suggest merging papers with a more senior author?

Here is my situation: A well-known senior researcher - let's call him Prof. Bigshot - wrote a paper. His paper is based on a good idea, but the implementation of that idea is (in my humble opinion) ...
44
votes
5answers
8k views

Visit to a different university - is it OK to bring my girlfriend along?

I am a PhD student, and I was recently invited to visit a university which happens to be at a very attractive touristic location. It goes without saying that the purpose of the visit is purely ...
3
votes
2answers
179 views

Mention religion in CV [duplicate]

I have a muslim sounding name. But I was born to a christian family and I consider myself an atheist. I have been trying to get fellowship in Canada. Will mentioning my religion in the CV help?
8
votes
4answers
329 views

How to handle rude and distracting fellow graduate student who sits in the same office?

In a nutshell, I hate one of my fellow PhD students. I am sitting in the office with that fellow graduate student who frequently interrupts me when I want to focus on my work. He also often is very ...
4
votes
1answer
91 views

Etiquette: senior and junior professors co-advising

I'd like to ask two professors who work at my university to be the co-advisors of my Masters thesis (mathematics). They work in the same research group on (almost) the same topic (which is ...
27
votes
17answers
11k views

Word choice for salutation in a formal email to your PhD adviser, Is *Dear Boss* appropriate?

I am a first year PhD student in France, born and raised in India. It is not customary in here where I am doing my PhD to call one's adviser boss but I do, partly due to my reluctance to call her by ...
2
votes
1answer
98 views

Formally asking a univerity for contact information of PhD

I'm using certain software for my research and have some questions about troubleshooting and the output it creates. All the available information (manual, website and publication) isn't very extensive ...
3
votes
3answers
332 views

How to turn down a MSc supervisor after we had already agreed to work together?

I applied to a university in Canada for a MSc. As part of their requirements, I needed to have a supervisor in order to be granted admission to the program. So I did contact a supervisor and he took ...
4
votes
3answers
237 views

How to ask professor to let me audit lectures at university I am not enrolled in?

There is a professor in the city I am currently living in who does some interesting work. I would like to sit in on his lectures, but I do not know how to ask him. What is the best way for me to ask ...
1
vote
2answers
72 views

Alongside my book proposal, I included by mistake a chapter with some typos (just a few, but major).

Should I email the editor and resubmit the corrected version of the chapter? I have been trying to meet a deadline so I worked very hard on my book proposal. It was polished and ready to be ...
1
vote
2answers
117 views

E-Mailing supervisor during Masters Thesis - How often and how much?

I am in a terminal masters program in the Humanities. I will have to write my masters thesis at some point and have been told that I will have 3 meetings with my professor. I have never worked on a ...
12
votes
3answers
953 views

Is it rude to ask the status of an application?

I have applied for a PhD position in October 2015. I was not informed about the result since then. Is it appropriate to send a mail to a member of the hiring committee (with whom I have contacted ...
0
votes
2answers
217 views

Are dressing habits at poster presentations influenced by implicit sexism in STEM disciplines? [closed]

I am currently attending the meeting of the American Chemical Society and was surprised by the way people were dressed for the poster presentations. In particular, many young women (and some young ...
12
votes
2answers
1k views

Are faculty hiring committees overly polite on “denial” answers

I applied to several tenure track positions this season. For some of them, I received an e-mail letting me know that I was no longer considered. That's cool and expected, since most of them were in ...
5
votes
2answers
195 views

As a student, is it appropriate to use my university's letterhead for a letter I write, to give it extra weight?

A program I participated in for six years, while I was in junior high and high school has just had a huge chunk of their funding removed by the school. I credit this program with the majority of my ...
21
votes
10answers
2k views

Is it good for the speaker to read notes during a presentation?

I am wondering whether it looks odd if a speaker reads notes during a presentation? I am asking this because, I noticed that a few presenters can’t present their work or research well due to ...
13
votes
3answers
2k views

Did requesting more info/contacting admissions too early hurt my chances of getting in?

Before saying anything I would like to point out I have no knowledge on the how to apply for graduate schools and this may very well be a stupid question. I'm getting my Bachelor's degree in Spring ...
4
votes
2answers
168 views

How to give crtitical feeback without sounding obnoxious?

I'm going to a conference in a few days. Among the presentations I'd like to listen to, there's one paper that is nicely written but is extremely flawed methodologically. In short, the authors violate ...
8
votes
4answers
381 views

Write a reminder about a possible undergraduate project

I am currently doing some research for choosing a topic for my M.Sc. thesis. A week ago I sent an email to an external professor (I mean, not one in my University) asking about whether we could ...
37
votes
8answers
9k views

Should I warn a professor about his bad internet security practice?

A relatively old professor from another institute "forwarded" to me, using his work email, a work-related message he had received on his Gmail account. However, he actually saved the entire Gmail ...
3
votes
1answer
127 views

Response time of a research supervisor

I had an informal interview with a foreign professor on Skype and things went well. We talked on Friday and he said he will discuss my case during the meeting for recruitment of students. He showed ...
30
votes
9answers
9k views

How can I ask a teacher to follow the textbook more closely?

This term I'm taking a (graduate) course which is crucial for my degree. The teacher's plan for the course is quite ambitious and all along he's been following the structure of a given text, but he ...
4
votes
1answer
353 views

When do I let other places I applied to know I have an offer? [duplicate]

I currently have a job offer, but I have had two other campus interviews. The other search committees often mention that I should update them on my job search. I am not sure what this means exactly. ...
6
votes
1answer
135 views

Do you acknowledge someone mentioned in your paper/presentation that is in the audience?

Say for example you are giving a paper at a conference and someone you name in your paper is in the audience. Is there any expectation that you make reference to this persons presence when giving your ...
2
votes
2answers
100 views

how to ask help from an area expert and getting feedback?

Actually I am doing my PhD in Computer Science, and it is advancing a little bit slow. I am convinced that I can use a technique to solve a problem in my research, but my supervisor is not very keen ...
25
votes
5answers
3k views

Is it advisable (or even usual) to invite a foreign member of doctoral jury to give a lecture just after the defense? Or is it inappropriate?

I will have my doctoral defense next month, in Italy. In my jury there's a foreign member, who comes on purpose from Belgium (I know him in person and I invited him to be member of the jury, through ...
39
votes
6answers
6k views

Dress code in Japanese academia

I've been invited to a workshop in Japan, and I haven't been to an academic event there before. In my field in the UK, it would be normal to attend an event in "smart casual" wear, eg a polo top or ...
1
vote
2answers
309 views

How to greet when having a PhD panel interview?

What is the most proper greeting for when you enter a panel of faculty members for a PhD Interview, and what for when you leave? I'm in the UK, in case that's relevant.
6
votes
5answers
420 views

Send link to a document/draft instead of attaching it to mail [closed]

When sending a mail to a professor/ academic, is it OK to send link of a document/draft/preprint instead of attaching it to the mail? What is the convention? The reason is, if you attach it, it ...
1
vote
4answers
255 views

Would it be a good idea to ask professor about academic standing relative to other students?

I'd like to know my academic standing relative to other students. This information would help me with: allocating my time and effort between classes deciding whether to take a follow up course ...
3
votes
2answers
251 views

Should I ask my teacher before using speech-to-text software? [duplicate]

Should I ask my teacher before using software of speech-to-text in classes ? The software in question does not record (the audio) at all, just "hear" the input and output text. What about using it ...
4
votes
1answer
85 views

How are reference letters for postdocs submitted?

I am right now beginning my first application for my first post-doctoral position. The announcement lists a series of documents which should be submitted, including (quite predictably) a reference ...
18
votes
2answers
3k views

How do I politely ask a convenor to not publish my name on the conference website?

I will be presenting a paper at a major conference in the Spring: this will be my academic debut! The issue is that I have a permament teaching job (middle school) that does not permit time off to ...
1
vote
2answers
185 views

Asking admission committee to confirm if they received my application and letters

I'm applying to a PhD program and the application isn't centralized or anything. I don't upload the required documents to a server, I just send them as emails attachments. Is it kosher to ask them to ...
13
votes
2answers
828 views

Should I lead an applause after introducing colloquium speaker?

I am introducing my first speaker at my university and, since the speaker is rather famous, I wrote a 1-2 minute introduction. The crowd will be interdisciplinary and between 100-400 people. Should ...
2
votes
1answer
132 views

How common is it for recommendation letters to be sent directly from the writer to the recipient?

Something that I frequently read on academia.SE is that recommendation letters, in most circumstances, are sent directly from the person writing the letter to the person/committee reading the letter, ...
10
votes
3answers
954 views

As a full-time paid RA, should I get co-authorship on a paper that I have written?

I am working as a full-time research assistant at a university. I recently wrote a paper almost entirely independently. The contribution of the professor I work under was limited to telling me the ...
35
votes
3answers
6k views

What if a lecturer has to use the bathroom while on stage?

If a student has to use the bathroom, s/he may simply politely and quietly excuse him/herself for a few minutes. But is there any established etiquette for what an instructor is to do when nature ...
12
votes
2answers
1k views

Supervisor does not ask for opinion of graduate student about an undergraduate thesis that the graduate student assisted with

As a graduate student, I have recently supervised an undergraduate with their thesis work in co-operation with my own supervisor. I took care of the daily in-detail supervision, and my supervisor had ...
28
votes
3answers
4k views

Should I inform my professor of a very recent paper vaguely related to his research?

I'm currently an undergrad student and have found a recent paper, published in Nature a few days ago, that represents a huge breakthrough in its field (I'm active in that area, so I'm aware of it), ...
1
vote
1answer
146 views

How should I ask professor for letter of recommendation?

I'm a freshman undergrad student, and I'm applying for some programs that require letters of recommendation. I already have one professor who seems happy to write one for me, but I have another who I ...
0
votes
2answers
161 views

Is it a bad thing to send an application for a master thesis late at night?

I am looking at an advertised Masters thesis/internship that could lead to a PhD. The first contact should be made by email. Is there any chance it could be looked down upon if I send that first ...
1
vote
1answer
167 views

When to use the word “Prof.” in an SOP?

When should I call a professor in my SOP as Prof. X, or just leaving their name as X? All I want is not to be disrespectful, but also not to make unnecessary repetition. I think the natural way to ...
3
votes
3answers
269 views

Should I alter personal holidays for a research visit?

The group of my professor and another professor from a distant Asian country have signed a cooperation agreement. As part of the cooperation, me as a rookie graduate student have to visit the other ...